## **Kirkbymoorside Community Library** ## **Annual General Meeting 2023 / 24** ## **Trustee’s Annual Report** ## **Structure, governance and management** The organisation is a Charitable Incorporated Organisation (CIO) with voting members and is constituted under the terms of The Charities Act 2011. The governance of the organisation is determined by the constitution, approved by the Charity Commission on 9th September 2016 and entered on to the list of registered charities on the same date. It is managed by six volunteers who form the Management Committee, elected at an annual general meeting, and meet at least bi monthly to discuss the running of the library. ## **Objectives and activities** The core of our activity is to provide library and information services for adults and children. This is achieved by the loan of print, audio and e-books. In addition, we provide access to computers, internet, copy and print. There is also information available on health and social care, housing, education, leisure activities, welfare benefits, community safety, local authority services, childcare, tourism, voluntary groups and area transport. Meeting rooms are available to hire by local groups, individuals and business/commercial entities. We are further developing the library into a community hub to make full use of our facilities and make more people aware of what we can offer. ## **Public benefit** The Trustees have complied with the Charities Act 2011 and the Charity Commission guidelines in having due regard to public benefit by the provision of activities listed above. ## **Report on achievements for the period to 31 March 2024** In April 2023 we opened our completely new children’s library area. We sourced grants to cover the whole cost from various local organisations based on our proposals. It was officially opened in June 2023 by Tatiana Heard, the England ruby player who is from Kirkbymoorside. We have seen an increase in our junior library membership and book issues since. Our use of public computer hours has increased over the year which has been helped by increased footfall and awareness of what services we offer. Visits via the door counter are also used by NYC as a guide to our footfall. The Management Committee continued to work with NYC in regards to the Service Level Agreement and reviewed the overall agreement which sits along a 10-year lease from April 2021, subsequently signed in 2023. We continued to raise funds mainly through the amazing efforts of our volunteers in making merchandise and preserves. The sale of seasonal produce and plants have been very popular, as have second-hand books, many of which are donated. We continue to apply for grants from the District Council, Town Council, Parish Councils and local charities for resources and improvements. Additional volunteers joined us which has made covering the rota a little easier to cover. We now have 36, some of whom do not do library shifts but help by making items for sale or doing story time. ## **Ongoing activity** We continue to improve our stock management by a pro-active approach based on knowing our customers, regular stock checks, ongoing displays and support from our Library Supervisor. Book issues were up 6% up on2022/23. NY Council monitor this indicator closely. We have Music for Wellness doing weekly sessions with songs, instruments and expert therapists., Carers Plus have used us for an awareness day and continue to help sign-post support services for the community. Helping customers with their household support vouchers has brought more people in who may not have been aware of the library and other community services. Some of the other groups using our facilities are Reeds Outreach & DVSA, Town Council, Pilates and Yoga groups, several Book Groups, The Makers Group, AA, NY Moors Association, Helmsley Arts, Rural Arts and hosted an Ecofair. None of this would be possible without the fantastic efforts by all of our volunteers. ## **Reserves policy** The committee have modified the policy. We continue to aim to have sufficient reserves to cover our costs in a normal year, free funds over and above that level (see definition below) will be utilised towards our aim of making the library a community Hub. The definition of the level of reserves necessary to fulfill the first aim is 10% more than the previous year’s costs. Our free funds at 31 March 2024 of £38775 appear to meet our aim of having sufficient reserves. ## **Note of thanks** The committee would like to express their appreciation and thanks to all of our volunteers and those who contribute to the library. Their efforts are what keeps the library viable and successful. North Yorkshire Library Service give us regular positive feedback on our library performance, atmosphere and efforts to engage with our community. ## **Trustees Re-election** Registered charity number 1169266 Kirkbymoorside Community Library & Information Centre A Charitable Incorporated Organisation (CIO) ## Report and Accounts 31 March 2024 ## **Kirkbymoorside Community Library & Information Centre Charity Information** ## **Trustees** The Trustees who served during the year were: Geoffrey Strangwood Susan Hook (retired 5/10/23) Linda Knight John Wilkinson Rosemary Kirk Christopher Helliwell (appointed 5/10/23) Nicola Jones (appointed 5/10/23) Aniko Sheppard (appointed 5/10/23) ## **Accountants** LT Tax Services Ltd 9 West End Kirkbymoorside N Yorks YO62 6AD ## **Registered charity number** 1169266 ## **Registered address:** Kirkbymoorside Community Library Church House 7 High Market Place Kirkbymoorside N Yorks YO62 6AT 1 **Kirkbymoorside Community Library & Information Centre Registered charity number: 1169266 Trustees' Report** ## **Structure, governance and management** The organisation is a Charitable Incorporated Organisation (CIO) with voting members and is constituted under the terms of The Charities Act 2011. The governance of the organisation is determined by the constitution, approved by the Charity Commission on 9th September 2016 and entered on to the list of registered charities on the same date. It is managed by six volunteers who form the Management Committee, elected at an annual general meeting, and meet at least bi monthly to discuss the running of the library. ## **Objectives and activities** The core of our activity is to provide library and information services for adults and children. This is achieved by the loan of print, audio and e-books. In addition, we provide access to computers, internet, copy and print. There is also information available on health and social care, housing, education, leisure activities, welfare benefits, community safety, local authority services, childcare, tourism, voluntary groups and area transport. Meeting rooms are available to hire by local groups, individuals and business/commercial entities. We are further developing the library into a community hub to make full use of our facilities and make more people aware of what we can offer. ## **Public benefit** The Trustees have complied with the Charities Act 2011 and the Charity Commission guidelines in having due regard to public benefit by the provision of activities listed above. ## **Report on achievements for the period to 31 March 2024** In April 2023 we opened our completely new children’s library area. We sourced grants to cover the whole cost from various local organisations based on our proposals. It was officially opened in June 2023 by Tatiana Heard, the England ruby player who is from Kirkbymoorside. We have seen an increase in our junior library membership and book issues since. Our use of public computer hours has increased over the year which has been helped by increased footfall and awareness of what services we offer. Visits via the door counter are also used by NYC as a guide to our footfall. The Management Committee continued to work with NYC in regards to the Service Level Agreement and reviewed the overall agreement which sits alongside a 10-year lease from April 2021, subsequently signed in 2023. We continued to raise funds mainly through the amazing efforts of our volunteers in making merchandise and preserves. The sale of seasonal produce and plants have been very popular, as have second-hand books, many of which are donated. We continue to apply for grants from the District Council, Town Council, Parish Councils and local charities for resources and improvements. Additional volunteers have joined us which has made covering the rota a little easier. We now have 36 volunteers, some of whom do not do library shifts but help by making items for sale or by doing story time. 2 **Kirkbymoorside Community Library & Information Centre Registered charity number: 1169266 Trustees' Report** ## **Ongoing activity** We continue to improve our stock management by a pro-active approach based on knowing our customers, regular stock checks, ongoing displays and support from our Library Supervisor. Book issues were up 6% up on 2022/23. NY Council monitor this indicator closely. We have Music for Wellness doing weekly sessions with songs, instruments and expert therapists, Carers Plus have used us for an awareness day and continue to help sign-post support services for the community. Helping customers with their household support vouchers has brought more people in who may not have been aware of the library and other community services. Some of the other groups using our facilities are Reeds Outreach & DVSA, Town Council, Pilates and Yoga groups, several Book Groups, The Makers Group, AA, NY Moors Association, Helmsley Arts, Rural Arts and we hosted an Ecofair. None of this would be possible without the fantastic efforts by all of our volunteers. ## **Reserves policy** In the previous year the committee modified the previous policy, with the aim of making the library a Community Hub. We intend to have sufficient reserves to cover our costs in a normal year, and free funds over and above that level will be utilised towards the Community Hub aim. The definition of the level of reserves necessary to fulfill the first aim is 10% more than the previous year’s costs. Our free funds at 31 March 2024 of £55,140 appear to meet our aim of having sufficient reserves. ## **Note of thanks** The committee would like to express their appreciation and thanks to all of our volunteers and those who contribute to the library. Their efforts are what keeps the library viable and successful. North Yorkshire Library Service give us regular positive feedback on our library performance, atmosphere and efforts to engage with our community. 3 ## **Kirkbymoorside Community Library & Information Centre Accountants' Report** ## **Accountants' report to the Trustees of Kirkbymoorside Community Library & Information Centre** You consider that the charity is exempt from an audit for the year ended 31 March 2024. You have acknowledged, on the balance sheet, your responsibilities for complying with the requirements of the Charities Act 2011 with respect to accounting records and the preparation of accounts. These responsibilities include preparing accounts that give a true and fair view of the state of affairs of the Charity at the end of the financial year and of its profit or loss for the financial year. In accordance with your instructions, we have prepared the accounts which comprise the Profit and Loss Account, the Balance Sheet and the related notes from the accounting records of the charity and on the basis of information and explanations you have given to us. We have not carried out an audit or any other review, and consequently we do not express any opinion on these accounts. LT Tax Services Ltd Accountants & Chartered Tax Advisors 9 West End Kirkbymoorside N Yorks YO62 6AD Date:………………………….. 4 ## **Kirkbymoorside Community Library & Information Centre Profit and Loss Account for the year ended 31 March 2024** |**Notes**
**Incoming resources**
1, 2, 7
Resources expended
7
**Net movement of funds for the year**
**Reconciliation of funds**
Total funds brought forward
**Total funds carried forward**
10|**2024**
**£**
28,203
(16,209)
11,994
43,146
55,140|**2023**
**£**
38,194
(29,995)
8,199
34,947
43,146| |---|---|---| 5 ## **Kirkbymoorside Community Library & Information Centre Balance Sheet as at 31 March 2024** |**Notes**
**Current assets**
Debtors
8
Cash at bank
Cash in hand
**Creditors: amounts falling due**
**within one year**
9
**Net current assets**
**Net assets**
**Funds**
Funds brought forward
Net movement of funds for year
**Total funds**
10|**2024**
**£**
14
75,568
483
76,065
(20,925)
55,140
55,140
43,146
11,994
55,140|**2023**
**£**
51
64,588
56
64,695
(21,549)
43,146
43,146
34,947
8,199
43,146| |---|---|---| The Trustees are satisfied that the charity is entitled to exemption from the requirement to obtain an audit. The Trustees acknowledge their responsibilities for complying with the requirements of the Charities Act 2011 with respect to accounting records and the preparation of accounts. Trustee: ……………………………………. Approved by the board on:…………………………….. 6 **Kirkbymoorside Community Library & Information Centre Notes to the Accounts for the year ended 31 March 2024** ## **1 Accounting policies** ## _**Basis of preparation**_ The accounts have been prepared under the accruals basis of accounting. Fixed assets are not shown separately, and are not depreciated. ## **2** _**Incoming resources**_ All incoming resources are included in the Profit and Loss account when the charity is entitled to the income and the amount can be quantified with reasonable accuracy. ## **3** _**Resources expended**_ Expenditure is recognised on an accruals basis as a liability is incurred. Expenditure includes any VAT which cannot be recovered and is reported as part of the expenditure to which it relates. ## **4** _**Legal status of the charity**_ The charity is a Charitable Incorporated Organisation. ## **5** _**Trustees' remuneration and related party transactions**_ None of the Trustees received any remuneration or expenses during the period. The charity purchased a laptop, for use by the Treasurer, but ownership is retained by the charity. ## **6** _**Taxation**_ As a charity, Kirkbymoorside Community Library & Resource Centre is exempt from tax on its income and gains. |**7**
**Incoming and outgoing restricted funds**
Funds brought forward
Incoming resources
Resources expended
Net movement of funds for the year (see note 10)
**8**
**Debtors**
Debtors
Prepayments
**9**
**Creditors: amounts falling due within one year**
General outgoing expenses
Grants unspent|**Restricted**
**funds**
**£**
1,637
-
(1,637)
-|**Unrestricted**
**funds**
**£**
41,509
28,203
(14,572)
55,140
**2024**
**£**
14
-
**2024**
**£**
851
20,074
20,925|**Total**
**£**
43,146
28,203
(16,209)
55,140
**2023**
**£**
24
27
**2023**
**£**
821
20,728
21,549| |---|---|---|---| 7 ## **Kirkbymoorside Community Library & Information Centre Notes to the Accounts for the year ended 31 March 2024** |**10 Movement in funds**
At 1 April 2023
Profit for year
At 31 March 2024|**2024**
**£**
43,146
11,994
55,140| |---|---| 8 ## **Kirkbymoorside Community Library & Information Centre Detailed profit and loss account for the year ended 31 March 2024** |**Incoming funds**
Book sales
Event income
Library income
Room rental
Friends' scheme
Fundraising
Donations
Grants
Merchandise
Other income
**Total incoming funds**
**Outgoing expenses**
Cost of merchandise
Commissions payable
Premises costs:
Rent
Rates
Insurance
Cleaning
Refurbishment
General administrative expenses:
Stationery and printing
Equipment expensed
Repairs and maintenance
Sundry expenses
**Total outgoing expenses**
**Net incoming funds**|**2024**
**£**
794
779
2,371
8,548
520
548
685
10,380
3,578
-
**28,203**
365
28
393
600
5,314
205
3,050
781
9,950
137
3,114
1,541
1,074
5,866
**16,209**
**11,994**|**2023**
**£**
928
502
2,122
7,922
590
4,013
847
19,122
2,008
140
**38,194**
503
36
539
600
4,922
195
3,133
13,065
21,915
-
-
5,826
1,715
7,541
**29,995**
**8,199**| |---|---|---| 9 Kirkbymoorside Community Library & Information Centre Accountants' Report Accountants' report to the Trustees of Kirkbymoorside Community Library & Information Centre You consider that the charity is exempt from an audit for the year ended 31 March 2024. You have acknowledged, on the balance sheet, your responsibilities for complying with the requirements of the Charities Act 2011 with respect to accounting records and the preparation of accounts. These responsibilities include preparing accounts that give a true and fair view of the state of affairs of the Charity at the end of the financial year and of its profit or loss for the financial year. In accordance with your instructions, we have prepared the accounts which comprise the Profit and Loss Account, the Balance Sheet and the related notes from the accounting records of the charity and on the basis of information and explanations you have given to us. We have not carried out an audit or any other review, and consequently we do not express any opinion on these accounts. LT Tax Services Ltd Accountants & Chartered Tax Advisors 9 West End Kirkbymoorside N Yorks YO62 6AD Date:………………………….