Walker Children’s Club
Annual Report and Accounts
1 September 2019 - 31 August 2020
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Reference and administration details
Charity name:
Walker Children’s Club
Other names charity is know by: WCC, Walker After School Club Registered charity number: 1169260 Charity’s principal address: Walker Hall, Waterfall Road, London N14 7EG
Trustees:
Lema Abujuma Kizzy Augustin Melanie Baker Wendy Richards Wanda Sheridan
Senior Staff:
Mary Tsenti - Club Co-ordinator
Bank :
HSBC 1 Aldermans Hill Palmers Green London N13 4YE
Structure, governance and management
Walker Children’s Club (WCC) is a Charitable Incorporated Organisation governed by a constitution that was signed on 5 May 2016. The only voting members of WCC are the trustees.
WCC was registered with the Charity Commission on 19 September 2016 and had previously been operating as an unincorporated organisation.
Trustees hold meetings six times a year, one every half term, these meetings are also attended by the club co-ordinator. At the meetings, trustees review current activity, monitor income and expenditure and agree broad strategy and activity areas. Trustees agree fees, pay reviews and major items of expenditure. They provide guidance on HR and other management issues as requested by the Club Co-ordinator. Minutes of the meeting are recorded and circulated among the trustees and senior staff members after meetings. Periodically, the club advertises for new Trustees, in the first instance among parent users of the club.
As set out in the constitution, apart from the first charity trustees, every trustee must be appointed for a term of 3 years by resolution at a properly convened meeting of the charity trustees.
All trustees give their time voluntarily and receive no renumeration or other benefits from WCC.
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Additional governance issues
WCC is registered with Ofsted and there are robust safeguarding procedures in place. All staff and trustees are registered with the Disclosure and Barring Service in line with statutory requirements.
WCC maintains close links with Walker Primary where most children who attend the after school club go to school.
WCC also maintains links with the Early Years Service at Enfield Council to receive support and advice.
Objectives and Activities
Summary of charitable objects
The charitable objects of WCC as set out in the constitution are:
To advance the education of children through the provision of educational play and recreational activities. Especially to support the development of their social, emotional, physical and creative capabilities so that they will grow to full maturity as individual members of society.
To support parents and carers of children, who are in work or education by providing high quality, affordable education and childcare out of school hours. To support the development of children with special educational needs by providing support in an inclusive setting at low or no cost to their families.
Summary of the main activities undertaken for the public benefit
WCC was founded in 2003 by parents of children from Walker Primary School to address the need for reliable, affordable high quality childcare in the local area to allow parents to work or continue in education. The main focus of our activities continues to be to meet this need and our oversubscription criteria give preference to children with parents in full time work or education. We continue to keep our fees low.
In planning our activities, we follow the guidelines in Early Years Foundation Stage with special emphasis on social and emotional development.
We know our children individually and support several children who have additional needs for various reasons such as difficult home environment or identified Special Educational Needs (SEN). We continue to seek grant funding to provide subsidised places for children from families in need and in 2019 made grant applications for special resources such as the provision of a sensory room for children with SEN. We were successful in obtaining two such awards and hope to be providing a service for children with additional needs in 2021/2022
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We provide volunteering opportunities for teenagers, often linked to the Duke of Edinburgh scheme, and have been pleased to welcome back several of our ‘old children’ as volunteer helpers in the club.
Achievements and Performance, 2019-2020
Walker Children’s Club had an Ofsted Inspection in November 2019. We passed our inspection and received very positive comments.
The after school club opened every day of the school term until March 2020 when the country went into lockdown due to the Covid 19 pandemic. WCC remained closed for the whole of the Spring term, opening again in July 2020. We ran a holiday club in the Summer of 2020 and another in October 2020. Due to social distancing regulations, we operated at a much reduced capacity. The total number of children who attended between August 2019 and August 2020 totalled approximately 150. Bookings fluctuated due to home-working, significantly affecting the club’s finances.
The children that attended the after school club were mainly from Walker Primary School. Several children from families at St Monica’s School, a nearby Roman Catholic primary school, also attended WCC. WCC provided a collection service from there.
WCC continued to rely on fees as the main source of income and during our closure we made use of the Government’s job retention scheme.
The activities organised at the club varied throughout the year and included: science, cooking, arts and crafts, sports, gardening and planting, enrichment and diversity activities.
We were also granted funds from Autism Aware to increase our sensory equipment with the view to opening a sensory room, for the benefit of all children and, in particular, children with social and communication difficulties. The project was due to begin early in 2020 but was delayed due to the pandemic.
We fundraised for Walker Primary school during their Christmas fete in 2019.
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Financial Review
Reserves
It is an objective of WCC to maintain a prudent cash level equivalent to a maximum month’s after school club fee income, 2-3 months average salary payments and 3-6 month’s rent. In 2019-20, this was equivalent to a range of approximately £25,000 and £31,000. Over the year, the club, on average, operated with a monthly cash level slightly below this range.
Cash in hand and at bank was £21,699 at 31 August 2020.
The charity also aims to maintain free reserves at a level which equates to a minimum of two and half months of unrestricted expenditure. The trustees consider that this level will be sufficient to cover operational and governance costs. The total funds of the charity were £13,727 at 31 August 2020. This covers two months of operational activity.
Details of any funds materially in deficit
None.
Declaration
The trustees declare that they have approved the trustees report above.
Signature:
K Augustin
Full name: Melanie Baker Kizzy Augustin Position: Trustee Trustee Date: 2nd July 2021 2 July 2021
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Walker Children’s Club
Financial Review
1 September 2019 to 31 August 2020
Charity registration Number 1169260
WCC ANNUAL REPORT AND ACCOUNTS 2019-2020
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WALKER CHILDREN’S CLUB
Financial Statements
31 August 2020
Contents
Independent Examiner’s Report – Page 8
Statement of Financial Activities – Page 9
Balance Sheet – Page 10
Notes forming part of the financial statements – Page 11
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WALKER CHILDREN'S CLUB
Independent Examiner's report
I report to the trustees on my examination of the accounts of Walker Children's Club (Charity registration number 1169260) for the period from 1[st] September 2019 to 31[st] August 2020.
Responsibilities and basis of report
As the charity's trustees of the Trust you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 ('the Act'). I report in respect of my examination of the Trust's accounts carried out under section 145 of the Charities Act 2011 and in carrying out my examintion I have followed the all applicable Directions given by the Cha irty Commission under section 145(5) (b) of the Act.
Independent examiner's statement
I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination giving me cause to believe that in any material respect:
-
accounting records were not kept in respect of the Trust as required by section 130 of the Act; or
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the accounts do not accord with those records; or
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the accounts do not comply with the applicable requirements concerning the form and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement tha t the accounts give a 'true and fair view' which is not a matter considered as part of an independent examination.
I have no concerns and have come across no othermatters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.
Name
Gurpreet Kaur Sharma (FCCA)
Reeves Accounts Ltd 5th Floor, The Grange 100 High Street Southgate London N14 6BN
Date: 28[th] June 2021
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WALKER CHILDREN'S CLUB
Statement of Financial Activities
For the period 1 September 2019 to 31 August 2020
| Total 2020 | Total 2019 | ||||
|---|---|---|---|---|---|
| 01/09/19- | 01/09/18- | ||||
| 31/08/20 | 31/08/19 | ||||
| Notes | Unrestricted | Restricted | 12 months | 17 months | |
| funds | funds | ||||
| £ | £ | £ | £ | ||
| Income | - | ||||
| Charitable activities | 59,844 | 59,844 | 91,541 | ||
| Other Income | 17,771 | 17,771 | |||
| Donations received | 1,644 | 1,644 | |||
| Total income | 77,615 | 1,644 | 79,259 | 91,541 | |
| Expenditure | |||||
| Charitable activities | 81,351 | 1,644 | 82,995 | 98,570 | |
| Total expenditure | 81,351 | 1,644 | 82,995 | 98,570 | |
| Net income | -3,736 | -3,736 | -7,029 | ||
| Netmovementin funds | -3,736 | -3,736 | -7,029 | ||
| Reconciliation of funds: | |||||
| Total funds brought forward | 17,463 | 17,463 | 24,492 | ||
| Total funds at 31 August | 13,727 | 13,727 | 17,463 |
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WALKER CHILDREN'S CLUB
Balance Sheet
As at 31 August 2019 and 31 August 2020
| Notes Fixed Assets Tangible fixed assets (4) Total Fixed Assets Current assets Debtors and prepayments (5) Cash at bank and in hand Total current assets Liabilities Creditors: amounts falling due within one year (6) Net current assets Total net assets The funds of the charity: Unrestricted funds (7) Restricted funds (8) Total charity funds |
31 Aug 2020 £ 155 155 438 21,699 22,137 8,565 13,572 13,727 13,727 13,727 |
31 Aug 2019 £ 486 |
|---|---|---|
| 486 | ||
| 515 18,924 |
||
| 19,439 2,462 |
||
| 16,977 | ||
| 17,463 | ||
| 17,463 - |
||
| 17,463 |
Approved by the Trustees on 2021 and signed on their behalf by:
Melanie Baker
Trustee/Treasurer
Notes 1 to 11 are an integral part of these financial statements
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WALKER CHILDREN'S CLUB
Notes forming part of the financial statement For the period 1 September 2019 to 31 August 2020
1. Principal accounting policies
The Principal accounting policies adopted, judgements and key sources of estimation uncertainty in the preparation of the financial statements are as follows:
Basis of preparation
The financial statements have been prepared in accordance with Accounting and Reporting by Charities: Statement of Recommended Pratice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the United Kingdom and Republic of Ireland (Charities SORP FRS 102) issued on 16 July 2014, the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) and the Charities Act 2011.
Walker Children's Club constitutes a public benefit entity as defined by FRS 102. Assets and liabilities are initially recognised at historical cost or transaction value unless otherwise stated in the relevant accounting policies below or the notes to these financial statements.
Walker Children's Club was incorporated as a Charitable Incorporated Organisation (CIO) on 19 September 2016 (registered charity number 1169260). The activities, assets and liabilities of its operations as an unincorporated association (legacy organisation) were transferred to the CIO.
The transfer of assets and liabilities from the legacy organisation has been accounted for as a non-exchange transaction in accordance with FRS102.
The accounts are presented in sterling and are rounded to the nearest pound.
Assessment of going concern
The Trustees have assessed whether the use of the going concern assumption is appropriated in preparing these financial statements. The Trustees have made this assessment in respect to a period of one year from the date of approval of these financial statements.
The Trustees of the charity have concluded that there are no material uncertainties related to events or conditions that may cast significant doubt on the ability of the charity to continue as a going concern. The Trustees are of the opinion that the charity will have sufficient resources to meet its liabilities as they fall due and the adoption of the going concern basis in preparing the annual financial statements is appropriate.
Income recognition
Income is recognised in the period in which the charity has entitlement to the income, the amount of income can be measured reliably and it is probable that the income will be received.
The sources of income are subscriptions from After School Club which operates after school during term time and Holiday Clubs which operate during the school holidays. Other Income relates to HMRC COVID Grants received.
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WALKER CHILDREN'S CLUB
Notes forming part of the financial statement For the period 1 September 2019 to 31 August 2020
Expenditure recognition
Liabilities are recognised as expenditure as soon as there is a legal or constructive obligation committing the charity to make a payment to a third party, it is probable that a transfer of economic benefits will be required in settlement and the amount of the obligation can be measured reliably.
All expenditure is accounted for on an accruals basis. Expenditure comprises direct costs and overheads. All expenses, including support costs, are allocated or apportioned to the applicable expenditure headings.
Expenditure on charitable activities relates to activities undertaken to further the purposes of the charity and includes their associated support costs.
All expenditure is stated inclusive of irrecoverable VAT.
Tangible fixed assets
Fixed assets are capitalised at cost and are depreciated over their estimated useful economic lives as follows:
Fixture, Fitting and Equipment - 33.33% straight line
Debtors
Debtors are recognised at their settlement amount, less any provision for non-recoverability. Prepayments are valued at the amount prepaid. They have been discounted to the present value of the future cash receipt where such discounting is material.
Cash at bank and in hand
Cash at bank and in hand represents such accounts and instruments that are available on demand.
Creditors and provisions
Creditors and provisions are recognised when there is an obligagtion at the balance sheet date as a result of a past event, it is probable that a transfer of economic benefit will be required in settlement, and the amount of the settlement can be estimated relibly.
Creditors and provision are recognised at the amount the charity anticipates it will pay to settle the debt. They have been
discounted to the present value of the future cash payment where such discounting is material.
Funds
Unrestricted funds are those available for the general purposes of the Charity and their use is set out in the constitution.
Restricted funds are funds which subject to specific conditions imposed by the donors. These are included in the statement of financial activities when the charity becomes entitled to the donation, grant or similar income, any conditions for receipt are met and the trustees are reasonably certain they will receive it.
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WALKER CHILDREN'S CLUB
Notes forming part of the financial statement For the period 1 September 2019 to 31 August 2020
2. Employees
Staff costs consist of:
| Salaries and wages Social security costs Pension costs |
1 Sep 2019 to 31 Aug 2020 £ 67,891 204 765 68,860 |
1 Apr 2018 to 31 Aug 2019 £ 76,129 601 814 |
|---|---|---|
| 77,544 |
Employment allowance of £2,759 (2019: £3,048) was deducted from employer's national insurance costs of £2,963 (2019: £3,649) to arrive at social security costs.
| The average number of employees | 1 Sep 2019 to 31 Aug 2020 Number 10 |
1 Sep 2018 to 31 Aug 2019 Number |
|---|---|---|
| 13 |
No Trustee received any form of emoluments from the charity during the period under review.
3. Net income / expenditure for the year
Net income/ (expenditure) for the year are stated after charging:
| Depreciation Accountancy fee |
1 Sep 2019 to 31 Aug 2020 1 Sep 2018 to 31 Aug 2019 £ £ 331 331 1,040 1,405 |
|---|---|
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WALKER CHILDREN'S CLUB
Notes forming part of the financial statement For the period 1 September 2019 to 31 August 2020
4. Fixed assets
Fixtures, fittings and equipments:
| Cost: Additional At 31 August 2020 Depreciation: Charge for the year At 31 August 2020 Net book value At 31 August 2020 At 31 August 2019 |
£ 992 |
|---|---|
| 992 | |
| 506 331 |
|
| 837 | |
| 155 | |
| 486 |
All fixed assets related to the unrestricted fund.
5. Debtors
| Subscriptions receivable Prepayments / Accrued income |
1 Sep 2019 to 31 Aug 2020 £ 438 438 |
1 Sep 2018 to 31 Aug 2019 £ - 515 |
|---|---|---|
| 515 |
All debtors relate to the unrestricted fund.
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WALKER CHILDREN'S CLUB
Notes forming part of the financial statement For the period 1 September 2019 to 31 August 2020
6. Creditors: amounts falling due within one year
| Accruals Fees prepaid Other creditors e unrestricted fund. Balance as at 1 April 2019 Balance as at 1 September 2020 Net income for the year Balance as at 31 August 2019/31 August 2018 Donations received Less : Resources |
1 Sep 2019 to 31 Aug 2020 £ 200 7,664 701 8,565 1 Sep 2019 to 31 Aug 2020 £ 17,463 -3,736 13,727 1 Sep 2019 to 31 Aug 2020 £ 1,644 -1,644 |
1 Sep 2018 to 31 Aug 2019 £ 1,337 998 127 |
|---|---|---|
| **2,462 ** | ||
| 1 Sep 2018 to 31 Aug 2019 £ 24,492 - -7,029 |
||
| 17,463 | ||
| 1 Sep 2018 to 31 Aug 2019 £ 0 0 |
||
| 0 | - |
All creditors relate to the unrestricted fund.
7. Unrestricted funds
8. Restricted funds
9. Taxation
The charity is exempt under Part 11 of the Corporation Tax Act 2010 on its income and S256 Taxation of Chargeable Gains Act 1992 on its capital gains.
The Trust is not registered for VAT and the expenditure includes VAT where applicable.
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WALKER CHILDREN'S CLUB
Notes forming part of the financial statement For the period 1 September 2019 to 31 August 2020
10. Contingent liabilities
There are no contingent liabilities.
10. Related party transactions
During the period ended 31 Aug 2020, subscription income was received from trustees, Melanie Baker of £2,293 (201819: £2,284) and Kizzy Augustin of £691.50 (2018-19: £649). Melanie Baker held £541 credit in unused fees at 31[st] August 2020. There were no outstanding balances at the period ended 31 Aug 2019.
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