REGISTERED CHARITY NUMBER: 1169235
REPORT OF THE TRUSTEES AND
UNAUDITED FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2020
FOR
CROMFORD COMMUNITY CENTRE ASSOCIATION
Mills & Black Derwent House 141-145 Dale Road
Matlock Derbyshire DE4 3LU
CROMFORD COMMUNITY CENTRE ASSOCIATION
CONTENTS OF THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 March 2020
| Page | |||
|---|---|---|---|
| Report of the Trustees | 1 | to | 2 |
| Independent Examiner's Report | 3 | ||
| Statement of Financial Activities | 4 | ||
| Balance Sheet | 5 | ||
| Notes to the Financial Statements | 6 | to | 12 |
| Detailed Statement of Financial Activities | 13 | to | 14 |
CROMFORD COMMUNITY CENTRE ASSOCIATION
REPORT OF THE TRUSTEES FOR THE YEAR ENDED 31 March 2020
The trustees present their report with the financial statements of the charity for the year ended 31 March 2020. The trustees have adopted the provisions of Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2019).
OBJECTIVES AND ACTIVITIES
Objectives and aims
To promote the benefit of the inhabitants of Cromford and the neighbourhood (hereinafter called the "area of benefit") without distinction of gender or of political, religious or other opinions by associating with the local authorities, voluntary organisations and inhabitants in a common effort to advance education and to provide facilities in the interests of social welfare for recreation and leisure-time occupation with the object of improving the condition of life for the said inhabitants.
Significant activities
To secure the continued establishment of a Community Centre and to maintain and to manage, or to cooperate with any local statutory authority in the maintenance and management of, such a Centre for activities promoted by the Association and its constituent bodies in furtherance of the above objects.
ACHIEVEMENT AND PERFORMANCE
Charitable activities
The charity has secured the continued establishment of a Community Centre in Cromford. During the year the charity continued to provide services to the local community including, playing a major role in the village festival "Celebrating Cromford", continuing the monthly coffee mornings and providing room facilities (some rent free) to community groups. The charity continued to improve the facilities through maintenance and redecoration.
The community activities that take place include yoga and tai chi, church events, British Legion events, the table tennis league, knit and natter, dog obedience classes, community meetings, the pigeon racing club, boules and pool league teams.
During the year the charity took on the job of maintaining the local public toilets. The DDDC provided a grant of £8223 toward the maintenance and running costs of the toilets, so far £8730 has been spent on a new coin operated door for the toilets. As at the year end there was still £4365 owing for the door, but £3858 of the DDDC grant was still in the bank to contribute towards this debt.
Unrestricted funds have declined by £2089 during the year, it is hoped that a more prosperous year to 31 March 2022 helps the charity to generate more income to cover the on going costs of maintaining the building.
The wholly owned subsidiary that rents the bar from the charity made a loss of £5734 during the year. The trustees are looking at ways to turn the loss into a profit, to achieve this a request for more trustees and volunteers from the local community has been made. This will hopefully help reduce the wage costs of running the bar.
FINANCIAL REVIEW
Reserves policy
Any reserves are used to improve facilities or award funds to local community groups.
STRUCTURE, GOVERNANCE AND MANAGEMENT
Governing document
The charity is controlled by its governing document, a deed of trust and constitutes an unincorporated charity.
The charity is controlled by its governing document, a deed of trust, and constitutes a Charitable Incorporated Organisation.
Trustees
By decision of the members at the annual general meeting or the members or the charity trustees may at any time decide to appoint a new charity trustee.
Page 1
CROMFORD COMMUNITY CENTRE ASSOCIATION
REPORT OF THE TRUSTEES FOR THE YEAR ENDED 31 March 2020
REFERENCE AND ADMINISTRATIVE DETAILS Registered Charity number 1169235
Principal address
7-9 Market Place Cromford Matlock Derbyshire DE4 3RE
Trustees
M Tomlinson Chair Dr D J Mitchell Secretary (resigned 1.2.20) Ms S L Bluff (resigned 1.2.20) J H Johnson
Independent Examiner
Mills & Black Derwent House 141-145 Dale Road Matlock Derbyshire DE4 3LU
Approved by order of the board of trustees on 22 March 2021 and signed on its behalf by:
M Tomlinson - Trustee
Page 2
INDEPENDENT EXAMINER'S REPORT TO THE TRUSTEES OF CROMFORD COMMUNITY CENTRE ASSOCIATION
Independent examiner's report to the trustees of Cromford Community Centre Association
I report to the charity trustees on my examination of the accounts of Cromford Community Centre Association (the Trust) for the year ended 31 March 2020.
Responsibilities and basis of report
As the charity trustees of the Trust you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 ('the Act').
I report in respect of my examination of the Trust's accounts carried out under section 145 of the Act and in carrying out my examination I have followed all applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.
Independent examiner's statement
I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination giving me cause to believe that in any material respect:
-
accounting records were not kept in respect of the Trust as required by section 130 of the Act; or
-
the accounts do not accord with those records; or
-
the accounts do not comply with the applicable requirements concerning the form and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a true and fair view which is not a matter considered as part of an independent examination.
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.
M W Thomas ACA Mills & Black Derwent House 141-145 Dale Road Matlock Derbyshire DE4 3LU
23 March 2021
Page 3
CROMFORD COMMUNITY CENTRE ASSOCIATION
STATEMENT OF FINANCIAL ACTIVITIES FOR THE YEAR ENDED 31 March 2020
| 31.3.20 | 31.3.19 | |||||
|---|---|---|---|---|---|---|
| Unrestricted | Restricted | Total | Total | |||
| fund | funds | funds | funds | |||
| Notes | £ | £ | £ | £ | ||
| INCOME AND ENDOWMENTS FROM | ||||||
| Donations and legacies | 5,562 | - | 5,562 | 5,752 | ||
| Charitable activities | ||||||
| Cromford community | - | 8,223 | 8,223 | - | ||
| Other trading activities | 2 | - | - | - | 6,782 | |
| Investment income | 3 | 7,449 | - | 7,449 | 10,383 | |
| Total | 13,011 | 8,223 | 21,234 | 22,917 | ||
| EXPENDITURE ON | ||||||
| Raising funds | 4 | - | - | - | 1,596 | |
| Charitable activities | ||||||
| Cromford community | 15,100 | 1,310 | 16,410 | 8,369 | ||
| Other | - | - | - | 15,439 | ||
| Total | 15,100 | 1,310 | 16,410 | 25,404 | ||
| NET INCOME/(EXPENDITURE) | (2,089) | 6,913 | 4,824 | (2,487) | ||
| RECONCILIATION OF FUNDS | ||||||
| Total funds brought forward | 11,585 | - | 11,585 | 14,072 | ||
| TOTAL FUNDS CARRIED FORWARD | 9,496 | 6,913 | 16,409 | 11,585 |
The notes form part of these financial statements
Page 4
CROMFORD COMMUNITY CENTRE ASSOCIATION
BALANCE SHEET
31 March 2020
| 31.3.20 | 31.3.19 | ||||
|---|---|---|---|---|---|
| Unrestricted | Restricted | Total | Total | ||
| fund | funds | funds | funds | ||
| Notes | £ | £ | £ | £ | |
| FIXED ASSETS | |||||
| Tangible assets | 7 | 3,332 | 7,420 | 10,752 | 3,841 |
| Investments | 8 | 2 | - | 2 | 2 |
| 3,334 | 7,420 | 10,754 | 3,843 | ||
| CURRENT ASSETS | |||||
| Debtors | 9 | 7,218 | - | 7,218 | 3,970 |
| Cash at bank | 1,051 | 3,858 | 4,909 | 5,039 | |
| 8,269 | 3,858 | 12,127 | 9,009 | ||
| CREDITORS | |||||
| Amounts falling due within one year | 10 | (2,107) | (4,365) | (6,472) | (1,267) |
| NET CURRENT ASSETS | 6,162 | (507) | 5,655 | 7,742 | |
| TOTAL ASSETS LESS CURRENT | |||||
| LIABILITIES | 9,496 | 6,913 | 16,409 | 11,585 | |
| NET ASSETS | 9,496 | 6,913 | 16,409 | 11,585 | |
| FUNDS | 11 | ||||
| Unrestricted funds | 9,496 | 11,585 | |||
| Restricted funds | 6,913 | - | |||
| TOTAL FUNDS | 16,409 | 11,585 |
The financial statements were approved by the Board of Trustees and authorised for issue on 22 March 2021 and were signed on its behalf by:
J H Johnson - Trustee
M Tomlinson - Trustee
The notes form part of these financial statements
Page 5
CROMFORD COMMUNITY CENTRE ASSOCIATION
NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 March 2020
1. ACCOUNTING POLICIES
Basis of preparing the financial statements
The financial statements of the charity, which is a public benefit entity under FRS 102, have been prepared in accordance with the Charities SORP (FRS 102) 'Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2019)', Financial Reporting Standard 102 'The Financial Reporting Standard applicable in the UK and Republic of Ireland' and the Charities Act 2011. The financial statements have been prepared under the historical cost convention, with the exception of investments which are included at market value.
Income
All income is recognised in the Statement of Financial Activities once the charity has entitlement to the funds, it is probable that the income will be received and the amount can be measured reliably.
Expenditure
Liabilities are recognised as expenditure as soon as there is a legal or constructive obligation committing the charity to that expenditure, it is probable that a transfer of economic benefits will be required in settlement and the amount of the obligation can be measured reliably. Expenditure is accounted for on an accruals basis and has been classified under headings that aggregate all cost related to the category. Where costs cannot be directly attributed to particular headings they have been allocated to activities on a basis consistent with the use of resources.
Tangible fixed assets
Depreciation is provided at the following annual rates in order to write off each asset over its estimated useful life.
Equipment - 15% on reducing balance Computer equipment - Straight line over 3 years
Taxation
The charity is exempt from tax on its charitable activities, however during the year there has been trading that constitutes a taxable activity.
Taxation for the year comprises current tax which is recognised in the SOFA. Current tax liabilities are not discounted.
Current tax is recognised at the amount of tax payable using rates and laws that have been enacted or substantively enacted by the balance sheet date.
Fund accounting
Unrestricted funds can be used in accordance with the charitable objectives at the discretion of the trustees.
Restricted funds can only be used for particular restricted purposes within the objects of the charity. Restrictions arise when specified by the donor or when funds are raised for particular restricted purposes.
Further explanation of the nature and purpose of each fund is included in the notes to the financial statements.
Page 6
continued...
CROMFORD COMMUNITY CENTRE ASSOCIATION
NOTES TO THE FINANCIAL STATEMENTS - continued FOR THE YEAR ENDED 31 March 2020
| 2. | OTHER TRADING ACTIVITIES | ||
|---|---|---|---|
| 31.3.20 | 31.3.19 | ||
| £ | £ | ||
| Takings | - | 6,782 | |
| 3. | INVESTMENT INCOME | ||
| 31.3.20 | 31.3.19 | ||
| £ | £ | ||
| Rents received | 7,449 | 10,383 | |
| 4. | RAISING FUNDS | ||
| Raising donations and legacies | |||
| 31.3.20 | 31.3.19 | ||
| £ | £ | ||
| Support costs | - | 246 |
5. TRUSTEES' REMUNERATION AND BENEFITS
There were no trustees' remuneration or other benefits for the year ended 31 March 2020 nor for the year ended 31 March 2019.
Trustees' expenses
| Trustees' expenses | |||||
|---|---|---|---|---|---|
| 31.3.20 | 31.3.19 | ||||
| £ | £ | ||||
| Trustees' expenses | 72 | 98 | |||
| The trustees expenses covered costs of travel and subsistence. | |||||
| 6. | COMPARATIVES FOR THE STATEMENT OF FINANCIAL | ACTIVITIES | |||
| Unrestricted | Restricted | Total | |||
| fund | funds | funds | |||
| £ | £ | £ | |||
| INCOME AND ENDOWMENTS FROM | |||||
| Donations and legacies | 5,752 | - | 5,752 | ||
| Other trading activities | 6,782 | - | 6,782 | ||
| Investment income | 10,383 | - | 10,383 | ||
| Total | 22,917 | - | 22,917 | ||
| EXPENDITURE ON | |||||
| Raising funds | 1,596 | - | 1,596 | ||
| Charitable activities | |||||
| Cromford community | 4,869 | 3,500 | 8,369 | ||
| Other | 15,439 | - | 15,439 | ||
| Total | 21,904 | 3,500 | 25,404 | ||
| NET INCOME/(EXPENDITURE) | 1,013 | (3,500) | (2,487) |
continued...
Page 7
CROMFORD COMMUNITY CENTRE ASSOCIATION
NOTES TO THE FINANCIAL STATEMENTS - continued FOR THE YEAR ENDED 31 March 2020
| 6. | COMPARATIVES FOR THE STATEMENT OF FINANCIAL ACTIVITIES - continued | COMPARATIVES FOR THE STATEMENT OF FINANCIAL ACTIVITIES - continued | COMPARATIVES FOR THE STATEMENT OF FINANCIAL ACTIVITIES - continued | |
|---|---|---|---|---|
| Unrestricted | Restricted | Total | ||
| fund | funds | funds | ||
| £ | £ | £ | ||
| RECONCILIATION OF FUNDS | ||||
| Total funds brought forward | 10,572 | 3,500 | 14,072 | |
| TOTAL FUNDS CARRIED FORWARD | 11,585 | - | 11,585 | |
| 7. | TANGIBLE FIXED ASSETS | |||
| Computer | ||||
| Equipment | equipment | Totals | ||
| £ | £ | £ | ||
| COST | ||||
| At 1 April 2019 | 5,029 | 66 | 5,095 | |
| Additions | 8,730 | 124 | 8,854 | |
| At 31 March 2020 | 13,759 | 190 | 13,949 | |
| DEPRECIATION | ||||
| At 1 April 2019 | 1,232 | 22 | 1,254 | |
| Charge for year | 1,880 | 63 | 1,943 | |
| At 31 March 2020 | 3,112 | 85 | 3,197 | |
| NET BOOK VALUE | ||||
| At 31 March 2020 | 10,647 | 105 | 10,752 | |
| At 31 March 2019 | 3,797 | 44 | 3,841 | |
| 8. | FIXED ASSET INVESTMENTS | |||
| Unlisted | ||||
| investments | ||||
| £ | ||||
| MARKET VALUE | ||||
| At 1 April 2019 and 31 March 2020 | 2 | |||
| NET BOOK VALUE | ||||
| At 31 March 2020 | 2 | |||
| At 31 March 2019 | 2 |
There were no investment assets outside the UK.
The company's investments at the balance sheet date in the share capital of companies include the following:
continued...
Page 8
CROMFORD COMMUNITY CENTRE ASSOCIATION
NOTES TO THE FINANCIAL STATEMENTS - continued FOR THE YEAR ENDED 31 March 2020
8. FIXED ASSET INVESTMENTS - continued
CCCA Members Bar Ltd
| CCCA Members Bar Ltd | ||||
|---|---|---|---|---|
| Registered office: United Kingdom | ||||
| Nature of business: Public House | ||||
| % | ||||
| Class of share: | holding | |||
| Ordinary | 100 | |||
| 31.3.20 | 31.3.19 | |||
| £ | £ | |||
| Aggregate capital and reserves | 2 | 2 | ||
| Loss for the year | (5,734) | - | ||
| 9. | DEBTORS: AMOUNTS FALLING DUE WITHIN ONE YEAR | |||
| 31.3.20 | 31.3.19 | |||
| £ | £ | |||
| Other debtors | 2,833 | 3,970 | ||
| Prepayments | 4,385 | - | ||
| 7,218 | 3,970 | |||
| 10. | CREDITORS: AMOUNTS FALLING DUE WITHIN ONE YEAR | |||
| 31.3.20 | 31.3.19 | |||
| £ | £ | |||
| Trade creditors | 5,385 | - | ||
| Taxation and social security | 247 | 247 | ||
| Other creditors | 840 | 1,020 | ||
| 6,472 | 1,267 | |||
| 11. | MOVEMENT IN FUNDS | |||
| Net | ||||
| movement | At | |||
| At 1.4.19 | in funds | 31.3.20 | ||
| £ | £ | £ | ||
| Unrestricted funds | ||||
| General fund | 11,585 | (2,089) | 9,496 | |
| Restricted funds | ||||
| Public toilet maintenance | - | 6,913 | 6,913 | |
| TOTAL FUNDS | 11,585 | 4,824 | 16,409 |
continued...
Page 9
CROMFORD COMMUNITY CENTRE ASSOCIATION
NOTES TO THE FINANCIAL STATEMENTS - continued FOR THE YEAR ENDED 31 March 2020
11. MOVEMENT IN FUNDS - continued
Net movement in funds, included in the above are as follows:
| Incoming | Resources | Movement |
|---|---|---|
| resources | expended | in funds |
| £ | £ | £ |
| Unrestricted funds | ||
| General fund 13,011 |
(15,100) | (2,089) |
| Restricted funds | ||
| Public toilet maintenance 8,223 |
(1,310) | 6,913 |
| TOTAL FUNDS 21,234 |
(16,410) | 4,824 |
| Comparatives for movement in funds | ||
| Net | ||
| movement | At | |
| At 1.4.18 | in funds | 31.3.19 |
| £ | £ | £ |
| Unrestricted funds | ||
| General fund 10,572 |
1,013 | 11,585 |
| Restricted funds | ||
| Building refurbishment 3,500 |
(3,500) | - |
| TOTAL FUNDS 14,072 |
(2,487) | 11,585 |
| Comparative net movement in funds, included in the above are as follows: | ||
| Incoming | Resources | Movement |
| resources | expended | in funds |
| £ | £ | £ |
| Unrestricted funds | ||
| General fund 22,917 |
(21,904) | 1,013 |
| Restricted funds | ||
| Building refurbishment - |
(3,500) | (3,500) |
| TOTAL FUNDS 22,917 |
(25,404) | (2,487) |
continued...
Page 10
CROMFORD COMMUNITY CENTRE ASSOCIATION
NOTES TO THE FINANCIAL STATEMENTS - continued FOR THE YEAR ENDED 31 March 2020
11. MOVEMENT IN FUNDS - continued
A current year 12 months and prior year 12 months combined position is as follows:
| Net | |||
|---|---|---|---|
| movement | At | ||
| At 1.4.18 | in funds | 31.3.20 | |
| £ | £ | £ | |
| Unrestricted funds | |||
| General fund | 10,572 | (1,076) | 9,496 |
| Restricted funds | |||
| Building refurbishment | 3,500 | (3,500) | - |
| Public toilet maintenance | - | 6,913 | 6,913 |
| 3,500 | 3,413 | 6,913 | |
| TOTAL FUNDS | 14,072 | 2,337 | 16,409 |
A current year 12 months and prior year 12 months combined net movement in funds, included in the above are as follows:
| Incoming | Resources | Movement | |
|---|---|---|---|
| resources | expended | in funds | |
| £ | £ | £ | |
| Unrestricted funds | |||
| General fund | 35,928 | (37,004) | (1,076) |
| Restricted funds | |||
| Building refurbishment | - | (3,500) | (3,500) |
| Public toilet maintenance | 8,223 | (1,310) | 6,913 |
| 8,223 | (4,810) | 3,413 | |
| TOTAL FUNDS | 44,151 | (41,814) | 2,337 |
12. RELATED PARTY DISCLOSURES
During the year the following transactions took place with related parties:
| Net monies | |||||
|---|---|---|---|---|---|
| Income | transferred | Debtor / | |||
| within | to/(from) | (Creditor) as at | |||
| Details | Relationship | Details | accounts | Related Party | 31/03/2020 |
| £ | £ | £ | |||
| CCCA | |||||
| Members Bar | Rent received | ||||
| Ltd | Subsidiary | from subsidiary | 4,000 | (752) | 7,218 |
During the previous year the following transactions took place with related parties:
continued...
Page 11
CROMFORD COMMUNITY CENTRE ASSOCIATION
NOTES TO THE FINANCIAL STATEMENTS - continued FOR THE YEAR ENDED 31 March 2020
12. RELATED PARTY DISCLOSURES - continued
| Net monies | |||||
|---|---|---|---|---|---|
| Income | transferred | Debtor / | |||
| within | to/(from) | (Creditor) as at | |||
| Details | Relationship | Details | accounts | Related Party | 31/03/2019 |
| £ | £ | £ | |||
| CCCA | |||||
| Members Bar | Rent received | ||||
| Ltd | Subsidiary | from subsidiary | 4,465 | (3,585) | 3,970 |
Page 12
CROMFORD COMMUNITY CENTRE ASSOCIATION
DETAILED STATEMENT OF FINANCIAL ACTIVITIES FOR THE YEAR ENDED 31 March 2020
| FOR THE YEAR ENDED | 31 March 2020 | |
|---|---|---|
| 31.3.20 | 31.3.19 | |
| £ | £ | |
| INCOME AND ENDOWMENTS | ||
| Donations and legacies | ||
| Gifts | - | 40 |
| Donations | 5,562 | 5,712 |
| 5,562 | 5,752 | |
| Other trading activities | ||
| Takings | - | 6,782 |
| Investment income | ||
| Rents received | 7,449 | 10,383 |
| Charitable activities | ||
| Grants | 8,223 | - |
| Total incoming resources | 21,234 | 22,917 |
| EXPENDITURE | ||
| Other trading activities | ||
| Opening stock | - | 1,350 |
| Charitable activities | ||
| Trustees' expenses | 72 | - |
| Licences | 306 | - |
| Entertainment | 113 | - |
| Telephone | 639 | - |
| Post and stationery | 73 | 11 |
| Repairs and maintenance | 1,123 | 5,718 |
| Cleaning | 2,680 | - |
| Rates and water | 1,872 | 140 |
| Heat and light | 3,757 | 480 |
| Insurance | 1,205 | 127 |
| Donations made | 100 | 180 |
| 11,940 | 6,656 | |
| Other | ||
| Trustees' expenses | - | 98 |
| Purchases | - | 4,035 |
| Licences | - | 197 |
| Customer entertainment | - | 587 |
| Telephone | - | 438 |
| Post and stationery | - | 102 |
| Repairs and maintenance | - | 1,726 |
| Miscellaneous | - | 23 |
| Carried forward | - | 7,206 |
This page does not form part of the statutory financial statements
Page 13
CROMFORD COMMUNITY CENTRE ASSOCIATION
| Other Brought forward Cleaning Rates and water Heat and light Insurance Support costs Management Advertising Finance Bank charges Other Equipment Computer equipment Governance costs Accountancy Legal Total resources expended Net income/(expenditure) |
DETAILED STATEMENT OF FINANCIAL ACTIVITIES FOR THE YEAR ENDED 31 March 2020 31.3.20 31.3.19 £ £ - 7,206 - 1,513 - 1,259 - 4,315 - 1,146 - 15,439 80 - - 245 1,880 694 63 - 1,943 694 840 1,020 1,607 - 2,447 1,020 16,410 25,404 4,824 (2,487) |
|---|---|
This page does not form part of the statutory financial statements
Page 14