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← Roundhouse Birmingham

2024-12-31-accounts

Docusign Envelope ID: 739AD752-AD5D-47D2-9517-AF0A97FFDDDE

Roundhouse Birmingham

(A company limited by guarantee)

Annual Report and Financial Statements For the year ended 31 December 2024

Charity number 1169232 Company number 10323771

Docusign Envelope ID: 739AD752-AD5D-47D2-9517-AF0A97FFDDDE

ROUNDHOUSE BIRMINGHAM

(A company limited by guarantee)

Contents Page
Reference and Administrative Information 3
Report of the Trustees 4-7
Independent Examiner’s Report 8
Statement of Financial Activities 9
Balance Sheet 10
Notes forming part of the financial statements 11 - 18

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ROUNDHOUSE BIRMINGHAM REFERENCE AND ADMINISTRATIVE INFORMATION

Charity Name Roundhouse Birmingham
Charity Registration Number 1169232
Company Registration Number 10323771
Registered Office and Operational
Address Roundhouse Birmingham
Sheepcote Street
Birmingham
B16 8EB
Board Members/Trustees Mr S Mills (Chair)
Mrs L Ransberry
Miss H Clarke
Mr A Saif (resigned 29/03/2024)
Mr P Forecast
Mr T Deards (Secretary) (appointed 21/12/2024)
Independent Examiners Jeremy Chittleburgh CA
Chiene + Tait LLP (trading as CT)
Chartered Accountants and Independent
Examiners
61 Dublin Street
Edinburgh
EH3 6NL
Bankers Nat West
Unit 25B
Grand Central
Stephenson Pl
Birmingham
B2 4BF
Solicitors Bevan Brittan
Kings Orchard
1 Queen Street
Bristol
BS2 0HQ

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ROUNDHOUSE BIRMINGHAM

REPORT OF THE TRUSTEES

FOR THE YEAR ENDED 31 DECEMBER 2024

The Trustees present the annual report together with the financial statements of Roundhouse Birmingham (the charity) for the year ended 31 December 2024. The Trustees confirm that the annual report and financial statements comply with the Charities Act 2011, the requirements of the charity’s governing document and the provisions of the Statement of Recommended Practice (SORP) “Accounting and Reporting by Charities”, applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the United Kingdom and Republic of Ireland (FRS 102).

Our Aims and Objectives

The Roundhouse is one of Birmingham's most interesting and iconic buildings. Built in 1874 by the Birmingham Corporation it was originally used as a stables and stores. Designed by local architect W.H. Ward, the horseshoe-shaped building has become a real landmark in the city.

The aims of the charity during the 2024 financial year:

The Roundhouse is the first joint venture between the Canal & River Trust and the National Trust and is at the forefront of both organisations’ urban strategies. Our £4m restoration and redevelopment project has been taking shape since 2013, and we completed construction in early 2021, opening our doors to the public for the first time in July of that year.

Located in the heart of Ladywood, the Roundhouse sits within an economically, culturally and demographically diverse area, overlooking Birmingham’s regenerating waterside. It is a horseshoe-shaped building, originally built to function as stables and stores for the City’s lamplighters and the horses of the Public Works department.

Unlike most of the neighbouring Victorian architecture, this curious building survived the centuries and in 1976 was given a Grade II* listing due to its architectural and historic significance. But by the early 2000s, it had begun to fall into disrepair. Following this period of decline for the Roundhouse, the Canal & River Trust and National Trust came together in 2013, identifying an exciting opportunity to safeguard the future of the building. With capital investment from the National Lottery Heritage Fund and Historic England, the project restored the building to create an urban discovery and enterprise hub.

Since 2021, the visitor operation offered a variety of guided walks, kayak tours, boat trips and other activities setting out from the Roundhouse exploring Birmingham. The exhibitions programme also includes partnerships with arts and community organisations within Birmingham. The Roundhouse also has a full contingent of tenants who lease several office units within the building.

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ROUNDHOUSE BIRMINGHAM

REPORT OF THE TRUSTEES (CONTINUED)

FOR THE YEAR ENDED 31 DECEMBER 2024

Our Aims and Objectives (Continued)

A planning process has been undertaken to look at the options available for future sustainability, where the care and maintenance of the building was prioritised. In the summer of 2025, the decision was made to close the visitor operation and visitor centre. Whilst these offerings have been popular, rising external costs mean this element of Roundhouse Birmingham is no longer providing the sustainable income we need to fund the ongoing care of this historic building. The Trustees are prioritising the long-term care and maintenance of the building so that this important listed building does not once again become a ‘building at risk’ on the national and / or local registers.

Structure, Governance and Management

Governing Document

The organisation is a charitable company limited by guarantee, incorporated on 10 August 2016 and registered as a charity on 16 September 2016. The company was established under a Memorandum of Association which established the objects and powers of the charitable company and is governed under its Articles of Association. In the event of the company being wound up members are required to contribute an amount not exceeding £1.

Recruitment and Appointment of the Board

The directors of the company are also charity trustees for the purposes of charity law and under the company’s Articles are known as Members. Under the requirements of the Memorandum and

Articles of Association the members of the Trustees are nominated to serve by each party to the Joint Venture, with the term of office to last until termination as per the strictures of the Articles of Association.

All members of the Trustees give their time voluntarily and received no benefits from the charity. Any expenses reclaimed from the charity are set out in note 7 to the financial statements.

Organisational Structure

The Roundhouse Birmingham has a Board of Trustees of up to 6 members who meet quarterly and are responsible for the strategic direction and policy of the charity. At present the Board has six members from a variety of professional backgrounds relevant to the work of the charity.

A scheme of delegation is in place and day to day responsibility for the provision of the services rest with Canal & River Trust’s Head of Operational Projects and National Trust Birmingham’s General Manager, who jointly manage the operational team, along with the services, financial and administrative support outlined in the Service Level Agreement. The joint Managers are responsible for ensuring that the charity delivers the services specified and that key performance indicators are met. The Roundhouse Operations Manager has responsibility for the day-to-day operational management of the site, individual supervision of the staff team and also ensuring the team continue to develop their skills and working practices in line with good practice.

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ROUNDHOUSE BIRMINGHAM

REPORT OF THE TRUSTEES (CONTINUED)

FOR THE YEAR ENDED 31 DECEMBER 2024

Risk Management

The Board has conducted a review of the major risks to which the charity is exposed. A risk register has been established and is updated at least annually. Principal risks to the Charity include declining visitor numbers to the attraction and voids in the spaces let to tenants. Where appropriate, systems or procedures have been established to mitigate the risks the charity faces. Internal control risks are minimised by the implementation of procedures for authorisation of all transactions and projects. Procedures are in place to ensure compliance with health and safety of staff, volunteers, clients and visitors to the centre. These procedures are periodically reviewed to ensure that they continue to meet the needs of the charity.

Achievements and Performance

Financial Review

As at 31 December 2024 the charity had a net deficit of funds of £515k. Finance required beyond that obtained from fundraising and operations is provided by the identical loan agreements between Roundhouse Birmingham and both the Canal River Trust and National Trust.

Reserves Policy

The Trustees aim to maintain a level of reserves sufficient to support the operational expenditure and any commitments of the charity for a period of 12 months by the provision of a loan facility provided by both partners.

Trustees' Responsibilities Statement

The trustees (who are also directors of Roundhouse Birmingham for the purposes of company law) are responsible for preparing the Trustees’ Annual Report and the financial statements in accordance with applicable law and United Kingdom Accounting Standards (United Kingdom Generally Accepted Accounting Practice).

Company law requires the trustees to prepare financial statements for each financial year, which give a true and fair view of the state of affairs of the charitable company and of the incoming resources and application of resources, including the income and expenditure, of the charitable company for that period. In preparing these financial statements, the trustees are required to:

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ROUNDHOUSE BIRMINGHAM

REPORT OF THE TRUSTEES (CONTINUED)

FOR THE YEAR ENDED 31 DECEMBER 2024

Trustees' Responsibilities Statement (Continued)

The trustees are responsible for keeping adequate accounting records that disclose with reasonable accuracy at any time the financial position of the charitable company and enable them to ensure that the financial statements comply with the Companies Act 2006. They are also responsible for safeguarding the assets of the charitable company and hence for taking reasonable steps for the prevention and detection of fraud and other irregularities.

The trustees are responsible for the maintenance and integrity of the corporate and financial information included on the charitable company’s website. Legislation in the United Kingdom governing the preparation and dissemination of financial statements may differ from legislation in other jurisdictions.

25 July 2025 Approved by the Trustees on and signed on its behalf by:

Mr S Mills Trustee

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INDEPENDENT EXAMINER’S REPORT TO THE TRUSTEES OF ROUNDHOUSE BIRMINGHAM

I report on the financial statements for the year ended 31 December 2024, which comprise the statement of financial activities (including income and expenditure account), statement of financial position and the related notes.

This report is made to the Directors of Roundhouse Birmingham, as a body, in accordance with the terms of my engagement. My work has been undertaken to enable me to prepare the financial statements on behalf of the Directors and to report my opinion as set out below and for no other purpose. To the fullest extent permitted by law, I do not accept or assume responsibility to anyone other than the Directors and members of Roundhouse Birmingham, as a body, for my work or for this report.

Respective Responsibilities of Directors and Independent Examiner

The charity's Directors (who are also the trustees of the charity for the purposes of charity law) are responsible for the preparation of the financial statements in accordance with the terms of the Charities and Trustee Investment (Scotland) Act 2005 (the Act) and the Charities Accounts (Scotland) Regulations 2006 (as amended) (the Regulations). The charity Directors consider that the audit requirement of Regulation 10(1)(a) to (c) of the Regulations does not apply. It is my responsibility to examine the financial statements as required under section 44(1)(c) of the Act and to state whether particular matters have come to my attention.

Basis of Independent Examiner's Report

My examination is carried out in accordance with Regulation 11 of the 2006 Accounts Regulations. An examination includes a review of the accounting records kept by the charity and a comparison of the financial statements presented with those records. It also includes consideration of any unusual items or disclosures in the financial statements, and seeks explanations from the trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit and consequently I do not express an audit opinion on the view given by the financial statements.

Independent Examiner's Statement

In connection with my examination, no matter has come to my attention:

Signed:

Name: Jeremy Chittleburgh Address: CT, Chartered Accountants, 61 Dublin Street, Edinburgh, EH3 6NL Date: 25 July 2025

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Docusign Envelope ID: 739AD752-AD5D-47D2-9517-AF0A97FFDDDE

ROUNDHOUSE BIRMINGHAM

STATEMENT OF FINANCIAL ACTIVITIES

FOR THE YEAR ENDED 31 DECEMBER 2024

Note
Income from:
Donations and
Legacies
2
Charitable
activities
3
Other trading
activities –
rental income
Total Income
Expenditure
on:
Raising Funds
4
Charitable
activities
4
Total
Expenditure
Net
(expenditure)
for the period
5
Transfer net
income/(costs)
Net movement
Reconciliation
of funds
Total deficit
brought forward
Total deficit
carried forward
13		 Unrestricted
Funds
2024
£’000
Restricted
Funds
2024
£’000
Total
Funds
2024
£’000
2.1
-
2.1
32.6
9.2
41.8
189.1
-
189.1
223.8
9.2
233.0		 Unrestricted
Funds
2023
£’000
Restricted
Funds
2023
£’000
Total
Funds
2023
£’000
2.4
-
2.4
54.9
107.8
162.7
140.7
-
140.7
198.0
107.8
305.8
(184.2)
(4.8)
(189.0)
(158.9)
(1.9)
(160.8)
(343.1)
(6.7)
(349.8)		 (175.3)
(13.6)
(188.7)
(143.6)
(71.0)
(214.8)
(318.9)
(84.6)
(403.5)
(119.3)
2.5
(116.8)		 (120.9)
23.2
(97.7)
(0.6)
0.6
-
(119.9)
3.1
(116.8)
(398.7)
-
(398.7)
(518.6)
3.1
(515.5)		 23.2
(23.2)
-
(97.7)
-
(97.7)
(301.0)
-
(301.0)
(398.7)
-
(398.7)

The statement of financial activities includes all gains and losses recognised in the period. All income and expenditure derive from continuing activities.

The notes on pages 11 to 18 form part of these financial statements

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ROUNDHOUSE BIRMINGHAM

BALANCE SHEET

AS AT 31 DECEMBER 2024

Note 2024 2023
£’000 £‘000
Fixed Assets
Heritage Assets 9 1,063.0 1,063.0
Total Fixed Assets 1,063.0 1,063.0
Current assets
Debtors 10 107.2 94.3
Cash at bank and in hand 89.5 166.0
Stock 1.0 1.4
Total Current Assets 197.7 261.7
Current Liabilities
Creditors falling due within 11 (126.6) (173.8)
one year
Net Current Assets 71.1 87.9
Total Assets Less Current 1,134.1 1,150.9
Liabilities
Non-Current Liabilities
Creditors falling due after 12 (1,649.6) (1,549.6)
more than 1 year
Net Liabilities (515.5) (398.7)
Charity Funds
Unrestricted funds
Restricted funds		 13
13		 (518.6)
3.1		 (398.7)
-
Total Charity Funds 13 (515.5) (398.7)

For the financial year in question, the company was entitled to exemption from an audit under section 477 of the Companies Act 2006.

The members have not required the company to obtain an audit of its financial statements for the year in question in accordance with section 476 of the Companies Act 2006.

The trustees acknowledge their responsibilities for complying with the requirements of the Companies Act 2006 with respect to accounting records and the preparation of accounts.

25 July 2025

Approved by the board on ___ and signed on its behalf by:

Mr Stuart Mills

The notes on pages 11 to 18 form part of these financial statements

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ROUNDHOUSE BIRMINGHAM

NOTES FORMING PART OF THE FINANCIAL STATEMENTS

FOR THE YEAR ENDED 31 DECEMBER 2024

1. Accounting Policies

(a) Basis of accounting

The charity constitutes a public benefit entity as defined by FRS 102. The financial statements have been prepared in accordance with Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland FRS 102 (second edition – October 2019).

The financial statements are prepared on a going concern basis under the historical cost convention, modified to include certain items at fair value. The financial statements are presented in sterling which is the functional currency of the charity and rounded to the nearest £000.

The significant accounting policies applied in the preparation of these financial statements are set out below. These policies have been consistently applied to all years presented unless otherwise stated.

(b) Fund accounting

(c) Incoming resources

All incoming resources are included in the Statement of Financial Activities (SoFA) when the charity is legally entitled to the income after any performance conditions have been met, the amount can be measured reliably, and it is probable that the income will be received. The following policies are applied to particular categories of income:

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ROUNDHOUSE BIRMINGHAM

NOTES FORMING PART OF THE FINANCIAL STATEMENTS (CONTINUED)

FOR THE YEAR ENDED 31 DECEMBER 2024

1. Accounting Policies (continued)

(d) Resources expended

All expenditure is accounted for on an accruals basis and has been classified under headings that aggregate all costs related to the category. Expenditure is recognised where there is a legal or constructive obligation to make payments to third parties, it is probable that the settlement will be required, and the amount of the obligation can be measured reliably. Expenditure includes any VAT which cannot be fully recovered, and is reported as part of the expenditure to which it relates:

(e) Fixed assets

Heritage assets are defined as tangible property with historical, artistic, scientific, technological, geophysical or environmental qualities which are held and maintained principally for their contribution to knowledge and culture. The Roundhouse building is Grade II* listed.

Heritage assets must be recognised as an asset on a charity’s balance sheet separately from other assets. Heritage assets are reported as a separate class of tangible fixed asset on the balance sheet and should measured initially at either cost or valuation if donated.

Heritage assets initially recognised at cost may continue to be carried at historical cost subject to any depreciation or impairment, or charities may choose to adopt a policy of valuation.

A policy of valuation has been adopted for heritage assets by the Roundhouse Birmingham. An independent market valuation at 31[st] December 2020 was provided by Avison Young chartered surveyors of £1,063,000.

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ROUNDHOUSE BIRMINGHAM

NOTES FORMING PART OF THE FINANCIAL STATEMENTS (CONTINUED)

FOR THE YEAR ENDED 31 DECEMBER 2024

1. Accounting Policies (continued)

(e) Fixed assets (continued)

Acquisitions only arise when donated to the charity or if it is believed that they will further the charity’s objectives. Once acquired they will be preserved by the charity in order to keep their historical, artistic, scientific, technological, geophysical or environmental qualities to such a high level as to contribute to knowledge and culture. A register of all assets held by the charity is available and the assets themselves are accessible to the public with prior agreement. Heritage assets are to be held for the foreseeable future.

(f) Concessionary loans

A programme related investment or mixed motive investment may be made in the form of a concessionary loan to a third part interest free or at below prevailing market rates. Concessionary loans are not made solely to achieve a financial return. Concessionary loans are made wholly or in part to advance charitable purposes for the benefit of the charity’s beneficiaries.

Charities receiving concessionary loans repayable in more than one year must opt to either:

The Roundhouse Birmingham is in receipt of concessionary loans from National Trust and Canal River Trust under the terms of a loan facility of up to £1m per partner. These concessionary loans are recognised at the amount received.

(g) Tax

The charity is an exempt charity within the meaning of schedule 3 of the Charities Act 2011 and is considered to pass the tests set out in Paragraph 1 Schedule 6 Finance Act 2010 and therefore it meets the definition of a charitable company for UK corporation tax purposes.

(h) Going concern

In 2020 the funding agreements with National Trust and Canal and River Trust was extended to increase the loan facility repayable in 2027 to £1,000,000 per partner. The current loan balance of £824,800 per partner means there is no prospect of the Roundhouse running out of funds over the next 12 month period. The trustees have considered the level of funds held and the expected level of income and expenditure for 12 months from authorising these financial statements. The budgeted income and expenditure are sufficient for the charity to be able to continue as a going concern, and a statement of continued support for the Roundhouse from both partners means the financial statements have been prepared on a going concern basis.

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ROUNDHOUSE BIRMINGHAM

NOTES FORMING PART OF THE FINANCIAL STATEMENTS (CONTINUED)

FOR THE YEAR ENDED 31 DECEMBER 2024

1. Accounting Policies (continued)

(i) Stock

Stocks are measured at the lower of cost and estimated selling price less costs to complete and sell. Cost includes all costs of purchase, costs of conversion and other costs incurred in bringing the stock to its present location and condition.

2. Income from donations and legacies

Unrestricted Restricted Total Unrestricted Restricted Total
Funds Funds Funds Funds Funds Funds
2024 2024 2024 2023 2023 2023
£000 £000 £000 £000 £000 £000
Donations 2.1 - 2.1 2.4 - 2.4

3. Income from charitable activities

Unrestricted Restricted Total Unrestricted Restricted Total
Funds Funds Funds Funds Funds Funds
2024 2024 2024 2023 2023 2023
£000 £000 £000 £000 £000 £000
Other – Charitable 32.6 9.2 41.8 54.9 107.8 162.7
Activities

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ROUNDHOUSE BIRMINGHAM

NOTES FORMING PART OF THE FINANCIAL STATEMENTS (CONTINUED)

FOR THE YEAR ENDED 31 DECEMBER 2024

4. Total Resources Expended

Unrestricted
Funds
2024
£000
Restricted
Funds
2024
£000
Salary costs
127.1
0.3
Secretarial costs
4.5
-
Professional fees
1.3
-
Insurance
19.5
-
Rates
1.7
-
Equipment
Advertising
0.1
4.7
-
1.6
Expenditure on
raising funds
184.2
4.8
_
_
343.1
6.7

 Total
Funds
2024
£000
Unrestricted
Funds
2023
£000
Restricted
Funds
2023
£000
127.4
104.0
-
4.5
3.6
-
1.3
6.0
1.0
19.5
22.0
-
1.7
2.2
-
0.1
6.3
2.7
3.1
68.5
1.5
189.0
175.3
13.6
_
_
__
349.8
318.9
84.6


 Total
Funds
2023
£000
104.0
3.6
7.0
22.0
2.2
71.2
4.6
188.7
__
403.5

Where total annual expenditure exceeds annual restricted funding, a transfer is made from restricted funds to unrestricted at the end of the year.

5. Independent examiners fee

2024 2023
£000 £000
Independent Examiner’s Fee 3.8 3.6

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ROUNDHOUSE BIRMINGHAM

NOTES FORMING PART OF THE FINANCIAL STATEMENTS (CONTINUED)

FOR THE YEAR ENDED 31 DECEMBER 2024

6. Salaries and Wages

There are no direct employees of Roundhouse Birmingham.

The Trustees consider the board of Trustees as comprising the key management personnel of the charity in charge of directly controlling the day to day operations. All Trustees give their time freely and no Trustee remuneration was paid in the year.

7. Trustee Remuneration & Related Party Transactions

No trustees received any remuneration or expenses during the period.

No trustee or other person related to the charity had any personal interest in any contract or transaction entered into nil by the charity during the period (2023 – Nil).

8. Taxation

As a charity, Roundhouse Birmingham is exempt from tax on income and gains falling within Section 505 of the Taxes Act 1988 or s256 of the Taxation of Chargeable Gains Act 1992 to the extent that these are applied to its charitable objects. No tax charges have arisen in the Charity.

9. Heritage assets

Valuation
Net book value at 31st December 2023 and 31st December 2024		 Leasehold Land &
Buildings
£000
1,063.0

In 2024 there were no disposals of Heritage assets.

Information on the valuation of the Heritage assets are disclosed in the Fixed assets accounting policies.

10. Debtors

Trade Debtors
Other Debtors incl. Taxation		 2024
£000
2023
£000
-
1.5
107.2
92.8
107.2
94.3

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ROUNDHOUSE BIRMINGHAM

NOTES FORMING PART OF THE FINANCIAL STATEMENTS (CONTINUED)

FOR THE YEAR ENDED 31 DECEMBER 2024

11. Creditors: Amounts falling due within one year

Trade Creditors
Other Creditors and Accruals		 2024
£000
2023
£000
5.1
107.2
121.5
66.6
126.6
173.8

12. Creditors: Amounts falling due in more than 1 year

Grants
Loan from Canal River Trust
Loan from National Trust		 2024
£000
2023
£000
824.8
774.8
824.8
774.8
1,649.6
1,549.6

An interest free loan facility of £1m is arranged with each Partner, repayable 10 years from the date of issue by 4[th] July 2027. A drawdown of £50,000 per partner was paid in 2024 (£50,000 per partner in 2023).

13. Analysis of net assets between funds

Fixed assets
Cash
Other current assets
Creditors more than one year		 Unrestricted
funds
Restricted
funds
Total 2024
Total 2023
£000
£000
£000
£000
1,063.0
-
1,063.0
1,063.0
86.4
3.1
89.5
166.0
(18.4)
-
(18.4)
(78.1)
(1,649.6)
-
(1,649.6)
(1,549.6)
(518.6)
3.1
(515.5)
(398.7)

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ROUNDHOUSE BIRMINGHAM

NOTES FORMING PART OF THE FINANCIAL STATEMENTS (CONTINUED)

FOR THE YEAR ENDED 31 DECEMBER 2024

At 1 At 31
14. Movement in January Expend- December
Funds 2024 Income iture Transfers 2024
£’000 £’000 £’000 £’000 £’000
Restricted funds
National Trust - 1.7 (2.3) 0.6 -
Birmingham City
Council - 7.5 (4.4) - 3.1
------------ ------------ ------------ ------------ ------------
Total restricted
funds - 9.2 (6.7) 0.6 3.1
Unrestricted funds (398.7) 223.8 (343.1) (0.6) (518.6)
-------------- -------------- -------------- -------------- --------------
Total funds (398.7) 233.0 (349.8) - (515.5)
======== ======== ======== ======== ========

Notes on restricted funds

National Trust grant income is to support the charity in upgrading meeting rooms, increase community engagement, upgrade displays and interpretation, assistance in marketing designs and tour developments.

Brimingham City Council grant income is part of a community project to support the charity in connecting people with Birmingham’s heritage through walking groups.

16. Related Party Transactions

Roundhouse Birmingham was in receipt of £50,000 loan from each of the partners in the period as per loan agreements between the parties to fund the joint venture.

At the year end, the balance due to The National Trust was £824,800 (2023: £774,800) and the balance due to Canal & River Trust was £824,800 (2023: £774,800). Roundhouse Birmingham was recharged costs for the provision of goods and services by the Joint Venture partners. For the period ended 31 December 2024, the joint venture paid recharges totalling £59,988 (2023: £141,865) to The National Trust and recharges totalling £1,809 (2023: £5,085) to Canal & River Trust. At 31 December 2024 amounts totalling £nil (2023: £99,604) were owed to National Trust and £nil (2023: £3,616) to Canal & River Trust.

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Roundhouse Birmingham Sheepcote Street

Birmingham

Chiene + Tait LLP (Trading as CT)

Chartered Accountants and Independent Examiners

61 Dublin Street

Edinburgh

EH3 6NL

LETTER OF REPRESENTATION

ROUNDHOUSE BIRMINGHAM

Dear Sirs

ROUNDHOUSE BIRMINGHAM

FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 DECEMBER 2024

The following representations are made on the basis of enquiries of management with relevant knowledge and experience such as we consider necessary in connection with your independent examination of the charity’s financial statements for the year ended 31 December 2024. These enquiries have included inspection of supporting documentation where appropriate and are sufficient to satisfy ourselves that we can make each of the following representations. All representations are made to the best of our knowledge and belief.

General

Registered office: First Floor North Station House, 500 Elder Gate, Milton Keynes MK9 1BB Registered company number 10323771 Registered charity number 1169232

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Assets and liabilities

Accounting estimates

Legal claims

Docusign Envelope ID: 739AD752-AD5D-47D2-9517-AF0A97FFDDDE

Laws and regulations

Related parties

Subsequent events

Going concern

Grants and donations

Yours faithfully

Stuart Mills, Chief Investment Officer

..............................................................................................................................

Signed on behalf of the board of trustees

Date: 25 July 2025

~~hee~~ Certificate Of Completion

Envelope Id: 739AD752-AD5D-47D2-9517-AF0A97FFDDDE Status: Completed Subject: Complete with Docusign: RHB Letter of Rep.pdf, Roundhouse Birmingham final accounts.pdf Source Envelope: Document Pages: 21 Signatures: 4 Envelope Originator: Certificate Pages: 5 Initials: 0 Mairi Murphy AutoNav: Enabled 61 Dublin Street EnvelopeId Stamping: Enabled Edinburgh, Midlothian EH3 6NL Time Zone: (UTC) Dublin, Edinburgh, Lisbon, London Mairi.Murphy@ct.me IP Address: 194.140.216.2

~~hee~~ Record Tracking Status: Original Holder: Mairi Murphy Location: DocuSign 25 July 2025 | 09:29 Mairi.Murphy@ct.me ~~hee~~ Signer Events Signature Timestamp Stuart Mills Sent: 25 July 2025 | 09:38 stuart.mills@canalrivertrust.org.uk Stuart Mills Viewed: 25 July 2025 | 10:02 Security Level: Email, Account Authentication Signed: 25 July 2025 | 10:04 (None) Signature Adoption: Pre-selected Style Using IP Address: 90.213.174.248 Electronic Record and Signature Disclosure: Accepted: 25 July 2025 | 10:02 ID: 9b228266-70c7-4f71-902c-72a0b6238b6f Jeremy Chittleburgh Sent: 25 July 2025 | 10:04 jeremy.chittleburgh@ct.me Psa. Viewed: 25 July 2025 | 14:23 Chairman Signed: 25 July 2025 | 14:23 Security Level: Email, Account Authentication (None) Signature Adoption: Drawn on Device Using IP Address: 194.140.216.2 Electronic Record and Signature Disclosure: Accepted: 25 July 2025 | 14:23 ID: 07c65f86-8915-48e4-b1d1-2900e312cf10

In Person Signer Events
Signature
Timestamp
~~hee~~
Editor Delivery Events
Status
Timestamp
~~hee~~
Agent Delivery Events
Status
Timestamp
~~hee~~
Intermediary Delivery Events
Status
Timestamp
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Certified Delivery Events
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Carbon Copy Events
Status
Timestamp
~~hee~~
Mhairi Fenton
Sent: 25 July 2025
mhairi.fenton@ct.me
Viewed: 25 July 2025
Security Level: Email, Account Authentication
(None)

Electronic Record and Signature Disclosure: Not Offered via Docusign

Carbon Copy Events Status Timestamp
Caroline Pater Sent: 25 July 2025
Caroline.Pater@canalrivertrust.org.uk
Security Level: Email, Account Authentication
(None)
Electronic Record and Signature Disclosure:
Not Offered via Docusign
Moira Fenemore Sent: 25 July 2025
moira.fenemore@canalrivertrust.org.uk Viewed: 29 July 2025
Security Level: Email, Account Authentication
(None)
Electronic Record and Signature Disclosure:
Not Offered via Docusign
Witness Events Signature Timestamp
Notary Events Signature Timestamp
Envelope Summary Events Status Timestamps
Envelope Sent Hashed/Encrypted 25 July 2025
Certified Delivered Security Checked 25 July 2025
Signing Complete Security Checked 25 July 2025
Completed Security Checked 25 July 2025
Payment Events Status Timestamps
Electronic Record and Signature Disclosure

Electronic Record and Signature Disclosure created on: 14 May 2021 | 11:21 Parties agreed to: Stuart Mills, Jeremy Chittleburgh

ELECTRONIC RECORD AND SIGNATURE DISCLOSURE

From time to time, Chiene + Tait LLP (we, us or Company) may be required by law to provide to you certain written notices or disclosures. Described below are the terms and conditions for providing to you such notices and disclosures electronically through the DocuSign system. Please read the information below carefully and thoroughly, and if you can access this information electronically to your satisfaction and agree to this Electronic Record and Signature Disclosure (ERSD), please confirm your agreement by selecting the check-box next to ‘I agree to use electronic records and signatures’ before clicking ‘CONTINUE’ within the DocuSign system.

Getting paper copies

At any time, you may request from us a paper copy of any record provided or made available electronically to you by us. You will have the ability to download and print documents we send to you through the DocuSign system during and immediately after the signing session and, if you elect to create a DocuSign account, you may access the documents for a limited period of time (usually 30 days) after such documents are first sent to you. After such time, if you wish for us to send you paper copies of any such documents from our office to you, you will be charged a $0.00 per-page fee. You may request delivery of such paper copies from us by following the procedure described below.

Withdrawing your consent

If you decide to receive notices and disclosures from us electronically, you may at any time change your mind and tell us that thereafter you want to receive required notices and disclosures only in paper format. How you must inform us of your decision to receive future notices and disclosure in paper format and withdraw your consent to receive notices and disclosures electronically is described below.

Consequences of changing your mind

If you elect to receive required notices and disclosures only in paper format, it will slow the speed at which we can complete certain steps in transactions with you and delivering services to you because we will need first to send the required notices or disclosures to you in paper format, and then wait until we receive back from you your acknowledgment of your receipt of such paper notices or disclosures. Further, you will no longer be able to use the DocuSign system to receive required notices and consents electronically from us or to sign electronically documents from us.

All notices and disclosures will be sent to you electronically

Unless you tell us otherwise in accordance with the procedures described herein, we will provide electronically to you through the DocuSign system all required notices, disclosures, authorizations, acknowledgements, and other documents that are required to be provided or made available to you during the course of our relationship with you. To reduce the chance of you inadvertently not receiving any notice or disclosure, we prefer to provide all of the required notices and disclosures to you by the same method and to the same address that you have given us. Thus, you can receive all the disclosures and notices electronically or in paper format through the paper mail delivery system. If you do not agree with this process, please let us know as described below. Please also see the paragraph immediately above that describes the consequences of your electing not to receive delivery of the notices and disclosures electronically from us.

How to contact Chiene + Tait LLP:

You may contact us to let us know of your changes as to how we may contact you electronically, to request paper copies of certain information from us, and to withdraw your prior consent to receive notices and disclosures electronically as follows: To contact us by email send messages to: mail@chiene.co.uk

To advise Chiene + Tait LLP of your new email address

To let us know of a change in your email address where we should send notices and disclosures electronically to you, you must send an email message to us at mail@chiene.co.uk and in the body of such request you must state: your previous email address, your new email address. We do not require any other information from you to change your email address.

If you created a DocuSign account, you may update it with your new email address through your account preferences.

To request paper copies from Chiene + Tait LLP

To request delivery from us of paper copies of the notices and disclosures previously provided by us to you electronically, you must send us an email to mail@chiene.co.uk and in the body of such request you must state your email address, full name, mailing address, and telephone number. We will bill you for any fees at that time, if any.

To withdraw your consent with Chiene + Tait LLP

To inform us that you no longer wish to receive future notices and disclosures in electronic format you may:

i. decline to sign a document from within your signing session, and on the subsequent page, select the check-box indicating you wish to withdraw your consent, or you may;

ii. send us an email to mail@chiene.co.uk and in the body of such request you must state your email, full name, mailing address, and telephone number. We do not need any other information from you to withdraw consent.. The consequences of your withdrawing consent for online documents will be that transactions may take a longer time to process..

Required hardware and software

The minimum system requirements for using the DocuSign system may change over time. The - - current system requirements are found here: https://support.docusign.com/guides/signer guide signing-system-requirements.

Acknowledging your access and consent to receive and sign documents electronically

To confirm to us that you can access this information electronically, which will be similar to other electronic notices and disclosures that we will provide to you, please confirm that you have read this ERSD, and (i) that you are able to print on paper or electronically save this ERSD for your future reference and access; or (ii) that you are able to email this ERSD to an email address where you will be able to print on paper or save it for your future reference and access. Further, if you consent to receiving notices and disclosures exclusively in electronic format as described herein, then select the check-box next to ‘I agree to use electronic records and signatures’ before clicking ‘CONTINUE’ within the DocuSign system.

By selecting the check-box next to ‘I agree to use electronic records and signatures’, you confirm that: