2020-12-31-accounts - Hornchurch Passion Play

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Ciba Trustees' Annual Report for the period (OMI Period start date Period end date Accom 01 01 2020 ,, 31 12 2020

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A
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Section A
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Reference and administration details

Charity name| Hornchurch Passion Play

Registered charity number (if any)

Charity's principal address| St Andrew’s Church

222 High Street

Names of the charity trustees who manage the charity

1|RevBany Hobson [Char |—SSSSSdThe Trustees, 2 | Mrs Patricia Clark secretary | SSSS~d TR Trustees 3 | Mr Peter Carver Treasurer |[—ssSSCSC~S~dC] TR Trustoes 4 | Mr Alan Bruniges es I s [Mrs Jacke Bruniges | +4| «The[Trustees] s[MrAdam Carpenter | +|———S—SS——dThe Trustees 7{wrSimonPugsley [|SiThe Trustees a[wrMichaelSwit | «| —SSS—SSS—d Th Trustees 9 rMrsJane Swit [| SSSCSCS™S~SCS~dCTF Trustows

Section B Structure, governance and management

Description of the charity’s trusts

How the charity is constituted Charitable Incorporated Organisation - Foundation

Trustee selection methods Appointed by the existing Trustees

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Additional governance issues (Optional information)
You may choose ta Include The Charity Trustees have the overall responsibility for governance,
acidlitient inforrnation, whore however a wider committee manages the charity, which consists of the
relevant, about: Charity Trustees plus other volunteers.
e policies and procedures The charity does not work directly with children or vulnerable adults,
adopted for the induction and |however the committee agreed to adopt a safeguarding policy ahead of
training of trustees; the 2020 Passion Play due to the involvement of children / vulnerable
e the charity's., organisationalee adultsEngland'sat that guidancepoint. aheadA policyof was the adoptedrehearsals,in linewhichwith commencedthe Church earlyof
structure and any wider January 2020.
network with which the charity
works;
e relationship with any related
parties;
e trustees’ consideration of
major risks and the system
and procedures to manage
them.
Section C Objectives and activities
s File 6Blects of th To advance the Christian religion in the borough of havering for the benefit of
MEMTISEY OT SNE OVPSS OUUNS | Hig public through the holding of prayer meetings, participating in dramatic
charityset out in its and musical performances, broadcasting, producing and/or distributing
governing document literature on Christianity to enlighten others about the Christian religion.
Religious performances
- Passion Play performances every four or five years, historically in 1995,
2000, 2006, 2011 and most recently 2015. The next play was planned
for Easter weekend 2020, however this was postponed due to the
COVID-19 pandemic.
- Annual “Voices for Christmas” and “Voices for Easter” performances re-
telling the Nativity and Easter stories for the local community.
Interaction with other religious groups
.
Summary - Interaction with the churches across Havering from multiple
activities of the main denominations including presence at the annual Good Friday March of
undertaken for the Witness in Homchurch Essax
sig(inLicata - Passion Trust annual conference — the Hornchurch Passion Play hosted
this sane tha:statuie the 2018 Passion Trust Conference and led the following workshops
Anclarsiivan Vcc rsiene have relating to the running of Passion Plays: Script and rehearsals;
had renart to the culdanes Crucifixion; Fundraising and administration; and Technical matters. We
lentoa ty the Charity also attended the 2019 Conference and maintained contact with the
Commission on public Passion Trust throughout the year.
mane!) Christian fellowship and fundraising events
- Social events including quiz nights; Murder mystery events and Burns’
night celebrations to share in prayer and Christian fellowship with the
community.
- Regular Committee meetings to share in prayer and discuss fundraising
options and community events to further the objects of the charity.
The Trustees take regular regard to the Charity Commission’s guidance
on Public Benefit to ensure that all events planned meet both the
Charity’s objects as well as ensure that these are for the public benefit.
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e trustees’ consideration of major risks and the system and procedures to manage them.

Additional details of objectives and activities (Optional information)

You may choose to include further statements, where relevant, about:

e policy on grantmaking;
e policy programme related investment;

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e contribution made by
volunteers.
Section D Achievements and performance
achievementsSummary [of][ the] of the [main] ‘ charity -a DespiteSant lockdown events during theputting: most period, events; raising on“a hold, almost we £3,000 were able for to the hold two
caning Wer year - Donations over the year amounted to c£2,140, with additional gift aid
received amounting to £20. A further c£275 in gift aid was accrued
during the year but will be received in 2021.
- Over £540 was made from the sales of merchandise. Additional
branded merchandise was purchased costing c£390.
- We rehearsed in the early months of 2020 for the 2020 Passion Play,
however sadly this had to be postponed due to the Covid-19 pandemic.
The rehearsals involved good interaction with the community in Christian
fellowship and prayer.
- We continued to strengthen our digital network with more people
following news via social media and the website.
Section E Financial review
There is no formal reserves policy, except to retain adequate reserves to
Brief statement of the fund the Passion Play performance every four to five years. The
charity’s policy on reserves estimated cost of the 2020 performance was around £35,000, and we
target this amount in our fundraising to ensure the charity does not over-
reserve. Due to the pandemic, the total funds are now comfortably above
this amount, however we consider this initial reserves towards the next
performance.
Details of any funds materially | The accounts are prepared on a receipts and payments basis and so no
in deficit funds are in material deficit.
Further financial review details (Optional information)
"Hall Gey eae er Inielse vier a ar a8 OF individuals; and
additional information, where - farieirefundraising- eventsey = organis= d byy the the ccoernttee.
~elavertikeloutl
e the charity's principal Existing funds are used to run additional events to increase the level of
sources of funds (including | funds managed by the committee.
any fundraising);
° how expenditure has Due to the liquidity requirements of the charity, and the low ongoing level
supported the key objectives of funds, the funds are heldin a bank account and not invested. The
of the charity; committee will keep this policy under review as the level of funds
, increase over time.
e investment policy and
objectives including any
ethical investment policy
adopted.
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Section F

Other optional information

Like many other charities, the global Covid-19 pandemic has caused us to defer our plans. However, we were able to recoup much of the cost already spent on the 2020 performance. We've continued to engage with our community throughout the year. We originally planned to run the 2020 performance during Easter 2021, however took the decision in late 2020 to further postpone the performance until Easter 2022.

Section G Declaration

The trustees declare that they have approved the trustees’ report above.

Signed on behalf of the charity’s trustees

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Signature(s) AT. (aes fp 2e—-—_|
Full name(s)| ATLA ANNT CLARK] PETER CARVER
Position fo(eg Secretary,tena. Chair, TREASURER
Date ZO ff 4 FZ.)
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—=—S—* Pee, [Homchurch Passion Play COMMISSION Receipts and payments accountsTRG — ; 1-Jan-20 31-Dec-20 from

Section A Receipts and payments Unrestricted Restricted Endowment Vsvuioe aa funda Total funds Last year to the oe to the nearest £ to the nearest £ to the nearest £ to the nearest £ Ai Receipts [DonationfromAmazonsmie| 4i([COC] dT a] Donationsfromindviuels [Donationsfromschurches«dL(| StSSAOO TC [CL CT | Giteldrecaims |... o|{.Cd EC |COO Cd| ee ee Pt [RebatelMerchandisesaiesss=sCiédG(C((‘(SN™!! from insurance policy|4ooz;{OSL (SCCCO CT| TY interestondepositeccount«| Ss—iCS TY]TC C TC as TOR | AR) A2 Asset and investment sales, see table). nn a Sub total [32 | Total receipts gaan) Le) ae A3 Payments [Costoffuncraisingevents——=«d| SSS [CTdT[CTC][(dE] PostageS™~—“S~*~sssSSSOSOCCCCC~C~CtCSCstAY |rn[™~C—CCdCC|s(] |ana[‘(TTC] CJT[CTC] eed aTe |aa es |ee | Sub totalee (| ee eed bs A4 Asset and investment purchases, (see table ee Sub totalla2== eae] Total payments[Ea eee) Ge) Ge EE Net of receipts/(payments) Sees| Mee |See| Sees AS5Transfersbetweenfunds [|-|[|.Ss|][TC][CEC] A6 Cash funds last year end a | Fle Cash funds this yearend| 39,585] [SS-_ J{[SS] - 89585] P|

CCXX R11 accounts (SS)

10/01/2021

Section B Statement	of assets	and liabilities	and liabilities	at the end of the period	at the end of the period
				Unrestricted	Restricted	Endowment
Categories	Details			funds	funds	funds
				to nearest £	to nearest£	to nearest £
				es	aS a
	(agree balances with receipts		and payments
			account(s))
				Unrestricted	Restricted	Endowment
				funds	funds	funds
	Details			to nearest£	tonearest£	tonearest£
	Details			Fundtowhich asset belongs	Cost(optional)	Current value optional
	Details			Fundtowhich assetbelongs	sone(OER)	Currentvalue optional
B4 Assets retained forthe
charity’s own use
				Fund towhich	Amount due	When due
	Details			liability relates	optional	optional
Signed by one ortwo trustees on behalfofallthetrustees		, Signature		; PrintName		Date of approval
	“Te			VAT. CLARIA		20/9/2
				PETE.CARVER

CCXX R2 accounts (SS)

10/01/2021