## **NEWBURY ATHLETIC CLUB**
**Accounts – Year Ended 31[st] December 2023**
## **NEWBURY ATHLETIC CLUB**
Charity number: 1169211
Accounts – Year Ended 31[st] December 2023
## **INDEX**
- 1-2. Report of the Trustees and General Information
3. Independent Examiner’s Report to the Trustees
4. Statement of Financial Activities
5. Balance Sheet 6-10. Notes to the Accounts
1.
## **NEWBURY ATHLETIC CLUB**
## **REPORT OF THE TRUSTEES for the year ended 31[st] December 2023**
The Trustees are pleased to present their annual report and financial statements of the charity for the year ended 31[st] December 2023.
The Financial Statements have been prepared in accordance with the accounting policies set out in note 1 to the accounts and complies with the Charity’s governing document, the Charities Act 2011 and Accounting and Reporting by Charities: Statement of Recommended Practice (second edition) applicable to charities preparing their accounts in accordance with the Financial Reporting Standard FRS 102.
## **Reference and Administration Details**
The charity’s name is Newbury Athletic Club.
Charity Registration Number: 1169211 Principal Office: Brown’s Meadow Fifth Road Newbury RG14 6DT
## **Trustees**
The Trustees and officers who served during the year and since the year end were as follows:
Andrew Tuttle Sarah Fowler Michael Robbins Robert Broadbridge Jeffrey Bird
## **Objectives and Activities**
The main objects of the charity are the provision of community participation in healthy recreation for the benefit of the inhabitants of Newbury and neighbouring districts by the provision of facilities and coaching for athletics and related disciplines. In planning the activities of the Charity the trustees have considered the Charity Commission’s guidance on public benefit.
## **Achievements and Performance**
The main activities of Newbury Athletic Club (NAC) are the provision of facilities, coaching and support to our 400 members. The club is inclusive, catering for all abilities from the age of 9 upwards. The club organises two long-established local races (Newbury 10k and Highclere 10k), which encourage community participation. The advantage of charitable status is our ability to get tax back on Gift Aid donations, matched funding for fundraising events and to be Zero rated for other items purchased to enable us to provide our athletic services. This in turn has allowed us to keep our subscriptions low, maintain our hardship fund (enabling as many people as possible to become members regardless of their financial situation) and additionally ensure that we can continue to support other local charities when our races are held.
## **Financial Review**
The total income for the year was £62,210 and total expenditure on charitable activities amounted to £61,460.
## **Reserves Policy**
The trustees have examined the charity’s requirements for reserves taking account of the main risks to the organisation. It has established a policy whereby the unrestricted funds not committed or invested in tangible fixed assets held by the charity should be 12 months of expenditure. The trustees consider that this should be £15,000 in general funds. The reserves are needed to meet the working capital requirement of the charity and the trustees are confident that at this level they would be able to continue the current activities of the charity in the event of a significant drop in funding. Current unrestricted funds stand at £108,111 which is in excess of that
2.
## **NEWBURY ATHLETIC CLUB**
## **REPORT OF THE TRUSTEES**
**for the year ended 31[st] December 2023 (** Continued)
## **Reserves Policy (continued)**
noted in the policy. The charity continues to be engaged in protracted discussions with its landlord regarding the future of its clubhouse and training facilities, and the outcome could ultimately require the use of some of these reserves. In the meantime, it has begun a programme of investing in new equipment and improving existing facilities for the benefits of its members.
## **Structure, Governance and Management**
## **Governing Document**
The charity is governed by its constitution as implemented when it registered as a charitable incorporated organisation with the Charity Commission on 15[th] September 2016.
## **Appointment of Trustees**
The trustees keep the composition of the board under review and will seek to appoint additional members with appropriate skills and expertise should the need arise.
Approved by the trustees on 1st June 2024 and signed on its behalf by:
R Broadbridge
………………………………….. Robert Broadbridge - Trustee
Newbury
3.
## **NEWBURY ATHLETIC CLUB**
## **INDEPENDENT EXAMINER’S REPORT TO THE TRUSTEES**
I report to the trustees on my examination of the accounts of Newbury Athletic Club for the year ended 31[st] December 2023.
## **Responsibilities and Basis of Report**
As the charity’s trustees you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 (“the Act”).
I report in respect of my examination of the charity’s accounts carried out under section 145 of the 2011 Act and in carrying out my examination I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.
## **Independent Examiner’s Statement**
I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination giving me cause to believe that in any material respect:
1. accounting records were not kept in respect of the charity as required by section 130 of the Act; or
2. the accounts do not accord with those records; or
3. the accounts do not comply with the applicable requirements concerning the form and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a true and fair view which is not a matter considered as part of an independent examination.
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.
A P Williams FCCA CTA A J Carter & Co Chartered Accountants
22b High Street Witney Oxon OX28 6RB
4th June 2024
4.
## **NEWBURY ATHLETIC CLUB**
## **Statement of Financial Activities**
_(including an income and expenditure account)_ **for the year ended 31[st] December 2023**
|Note
**Income from:**
Donations and legacies
3
Charitable activities
4
Trading activities
5
Investments
6
**Total incoming resources**
**Expenditure on:**
Charitable activities
7
Other
**Total expenditure**
**Net income/(expenditure) and net**
**movement in funds for the year**
**Transfer between funds**
**Net movement in funds**
**Reconciliation of funds**
Total funds brought forward
**Total funds carried forward**|**Unrestricted Restricted**
**Total**
**Funds**
**Funds**
**Funds**
**2023**
**£**
**£**
**£**
505
-
505
59,973
-
59,973
1,094
-
1,094
578
60
638
62,150
60
62,210
61,460
-
61,460
-
61,460
-
61,460
690
60
750
-
-
-
690
60
750
107,421
23,764
131,185
£108,111
£23,824
£131,935|**Total**
**Funds**
**2022**
**£**
-
21,960
1,260
81|
|---|---|---|
|||23,301|
|||31,509
-|
|||31,509|
|||(8,208)
-|
|||(8,208)
139,393|
|||£131,185|
The statement of financial activities includes all gains and losses recognised in the year.
All income and expenditure derives from continuing activities.
The notes on pages 6 to 10 form part of these financial statements
5.
## **NEWBURY ATHLETIC CLUB**
## **BALANCE SHEET as at 31[st] December 2023**
|Note
**Current assets**
Stock
11
Investments
12
Cash at bank and in hand
**Total current assets**
**Liabilities**
Creditors falling due within one year
13
**Net current assets**
**Total assets less current liabilities**
**Creditors:**falling due after more than 1 year
Provisions for liabilities
**Total net assets**
14
**The funds of the Charity**
Restricted income funds
15
Unrestricted income funds
15
Revaluation reserve
Total unrestricted funds
**Total charity funds**|**2023**
**£**
4,974
77,000
51,161
133,135
1,200
131,935
131,935
-
£131,935
23,824
108,111
-
108,111
£131,935|**2022**
**£**
4,676
-
127,589|
|---|---|---|
|||132,265
1,080|
|||131,185|
|||131,185
-|
|||£131,185|
|||23,764|
|||107,421
-|
|||107,421|
|||£131,185|
These accounts were approved by the trustees and authorised for issue on: 1st June 2024 and are signed on their behalf by:
R Broadbridge ...................................................... Robert Broadbridge - Trustee
The notes on pages 6 to 10 form part of these financial statements
**NEWBURY ATHLETIC CLUB**
6.
## NOTES TO THE ACCOUNTS
**for the year ended 31[st] December 2023**
## 1. **Accounting Policies**
The principal accounting policies adopted, judgments and key sources of estimation uncertainty in the preparation of the financial statements are as follows:
## a) **Basis of Preparation**
The financial statements have been prepared in accordance with the second edition of the Statement of Recommended Practice: Accounting and Reporting by Charities issued in October 2019, the Financial Reporting Standard applicable in the United Kingdom and Republic of Ireland (FRS 102) and the Charities Act 2011.
- b) **Public Benefit Entity**
Newbury Athletic Club meets the definition of a public benefit entity under FRS 102.
## c) **Going Concern**
The Trustees consider that there are no material uncertainties about the Charity’s ability to continue as a going concern.
## d) **Income Recognition Policies**
Items of income are recognised and included in the accounts when all of the following criteria are met:
- The charity has entitlement to the funds;
- any performance conditions attached to the items of income have been met or are fully within the control of the charity;
- there is sufficient certainty that receipt of the income is considered probable; and
- the amount can be measured reliably.
- e) **Interest Receivable**
- Interest on funds held on deposit is included when receivable and the amount can be measured reliably by the Charity; this is normally upon notification of the interest paid or payable by the bank.
- f) **Fund Accounting**
- Unrestricted funds are available to spend on activities that further any of the purposes of the Charity. Designated funds are unrestricted funds of the Charity which the trustees have decided at their discretion to set aside to use for a specific purpose. Restricted funds are donations which the donor has specified are to be solely used for the particular areas of the Charity’s work or for specific projects being undertaken by the Charity.
- g) **Expenditure and Irrecoverable VAT** Expenditure is recognised once there is a legal or constructive obligation to make a payment to a third party, it is probable that settlement will be required and the amount of the obligation can be measured reliably.
Irrecoverable VAT is charged as a cost against the activity for which the expenditure was incurred.
7.
## **NEWBURY ATHLETIC CLUB**
## NOTES TO THE ACCOUNTS
**for the year ended 31[st] December 2023** (continued)
- h) **Stock**
Stock is included at the lower of cost or net realisable value. Donated items of stock are recognised in income when the items are sold.
- i) **Cash at Bank and in Hand** Cash at bank and cash in hand includes cash and short-term highly liquid investments with a short maturity of three months or less from the date of acquisition or opening of the deposit or similar account.
- j) **Creditors and Provisions** Creditors and provisions are recognised where the Charity has a present obligation resulting from a past event that will probably result in the transfer of funds to a third party and the amount due to settle the obligation can be measured or estimated reliably. Creditors and provisions are normally recognised at their settlement amount after allowing for any trade discounts due.
## 2. **Legal Status of the Charity**
Newbury Athletic Club registered as a charitable incorporated organisation on 15[th] September 2016.
3. **Income from donations**
|**Income from donations**|||
|---|---|---|
|Gifts and donations
Grants|2023
£
505
-
£505|2022
£
-
-|
|||£-|
Of the £505 (2022 £nil) received in 2023 £nil (2022 £nil) was restricted funds and £505 (2022 £nil) unrestricted funds.
## 4. **Income from charitable activities**
|Race income
Membership fees|2023
£
38,433
21,540
£59,973|2022
£
2,468
19,492|
|---|---|---|
|||£21,960|
Of the £59,973 (2022 £21,960) received in 2023 £nil (2022 £nil) was restricted funds and £59,973 (2022 £21,960) unrestricted funds.
## 5. **Income earned from other trading activity**
|Fundraising
Refreshments/sundry
Clothing sales|2023
£
-
516
578
£1,094|2022
£
-
827
433|
|---|---|---|
|||£1,260|
Of the £1,094 (2022 £1,260) received in 2023 £nil (2022 £nil) was restricted funds and £1,094 (2022 £1,260) unrestricted funds.
**NEWBURY ATHLETIC CLUB**
8.
## NOTES TO THE ACCOUNTS
## **for the year ended 31[st] December 2023** (continued)
## 6. **Investment income**
All of the Charity investment income arises from money held in Barclays bank accounts.
## 7. **Analysis of expenditure on charitable activities**
|Race expenditure
League costs
Affiliations
Rent
Clubhouse expenses
Hire of facilities
Coaching fees
PPS and advertising
Sports equipment
Medical equipment
Clothing
Engraving and prizes
Sundry
Donations
Independent examination
**Total**|2023
Total
£
18,545
201
5,862
10,000
2,212
5,602
90
1,648
1,136
568
1,558
1,054
2,144
10,000
840
£61,460|2022
Total
£
250
3,282
3,509
7,000
5,093
4,976
280
395
2,758
300
1,527
430
989
-
720|
|---|---|---|
|||£31,509|
Of the £61,460 (2022 £31,509) expenditure in 2023 £nil (2022 £nil) was charged to restricted funds and £61,460 (2022 £31,509) to unrestricted funds.
## 8. **Net income/(expenditure) for the year**
|_This is stated after charging:_
Independent examiner's fee|2023
£
840|2022
£
720|
|---|---|---|
## 9. **Analysis of staff costs and trustee remuneration and expenses**
The charity trustees were not paid or received any other benefits from employment with the charity in the year neither were they reimbursed expenses during the year. No charity trustee received payment for professional or other services supplied to the charity.
## 10. **Corporation tax**
The charity is exempt from tax on income and gains falling within section 505 of the Taxes Act 1988 or section 252 of the Taxation of Chargeable Gains Act 1992 to the extent that these are applied to its charitable objects.
9.
## **NEWBURY ATHLETIC CLUB**
## NOTES TO THE ACCOUNTS
**for the year ended 31[st] December 2023** (continued)
|11
**Stock**
Clothing
12.**Current asset investments**
Cash held in 12 month bond
13.**Creditors: amounts falling due within one year**
Accruals
14.**Analysis of net assets between funds**
Cash at bank and in hand
Other net current assets/(liabilities)
Creditors of more than one year
**Total**|General
Designated
Fund
Funds
£
£
27,337
-
80,774
-
-
-|2023
£
4,974
£4,974
2023
£
77,000
£77,000
£
1,200
£1,200
Restricted
Funds
£
23,824
-
-|2022
£
4,676|
|---|---|---|---|
||||£4,676|
||||2022
£
-
£-
£
1,080|
||||£1,080|
||||Total
£
51,161
80,774
-|
||£108,111
£-|
£23,824|
£131,935|
## 15. **Analysis of charitable funds**
**Analysis of movements in restricted funds**
|Building fund
Ollie Johnson Fund
**Total**|Introduced Incoming Resources
Funds
01.01.23
resources
expended
Transfers
31.12.23
£
£
£
£
£
17,420
-
-
-
17,420
6,344
60
-
-
6,404|
|---|---|
||£23,764
£60
£-
£-
£23,824|
## **Name of restricted fund Description, nature and purposes of the fund**
Building fund Funds designated for the rebuild of the clubhouse. Ollie Johnson Fund Offers help and support to young athletes within the club to enable them to reach their full potential.
**NEWBURY ATHLETIC CLUB**
10.
## NOTES TO THE ACCOUNTS
**for the year ended 31[st] December 2023** (continued)
## 15. **Analysis of charitable funds (continued)**
**Analysis of movements in unrestricted funds**
|General fund
**Total**|Introduced Incoming Resources
Funds
01.01.23
resources
expended
Transfers
31.12.23
£
£
£
£
£
107,421
62,150
(61,460)
-
108,111|
|---|---|
||£107,421
£62,150£(61,460)
£- £108,111|
**Name of unrestricted fund Description, nature and purposes of the fund**
General fund
The 'free reserves' after allowing for all designated funds.