## Royal Leamington Spa Brass & the Band Factor Annual Trustees Re ort 2023-2024 y p ## **Aims and purposes** Royal Leamington Spa Brass and the Band Factory (RLSB &TBF) have the responsibility to promote community music making in Leamington Spa through involvement in a brass band or using the rehearsal facilities at The Band Factory. ## **Objectives and Activities** The charities objectives and activities are as follows: - To provide musical education and activities for the community with particular emphasis, but not limited to, Leamington Spa and the surrounding area - To provide rehearsal, meeting, performance and workshop facilities for community groups with special emphasis on music and art groups - To encourage the enjoyment of music and the arts by people of all ages with no discrimination of grounds of age, sec, race or disability When planning for the next year RLSB &TBF have considered the guidance on public benefit and the objectives as set out in our constitution. Our charitable purpose falls under the advancement of arts, culture, heritage or science and also the advancement of community development. We are committed to encouraging as many people in the local community to be involved in music making in Leamington through participating in the bands and choirs that use the Band Factory. ## **Purchase of the Band Factory Freehold** The fabric of the Band Factory is degrading due to age and usage. We had been unable to secure funding due to concerns about who owns the Freehold. The charity had 100% of the leasehold but only held 25% of the freehold. It was difficult to track down who owned the other 75%. We sought the advice of the solicitor who had been involved in the original purchase of the building. The original purchase had been made with the help of a company that was no longer trading. All assets had reverted to the Crown. The trustees proposed to purchase the remaining asset from the Crown. This was put to the members at the 2023 AGM and the motion was passed. The purchase was completed in November 2023 and the charity is pleased to announce that they now own 100% of the premises. This will enable us to seek funding to improve the facilities. We have also engaged the services of an architect to draw up plans which have been sent to planning for approval. We can confirm that we have also successfully gained planning permission for improvements to the BAND FACTORY which include: - New toilets - New staircase - New windows - New heating - Improved storage We were also able to secure funding from the local council to replace the roof over the Band room, which also brings the insulation of the roof up to building standards. 2024 will see the start of seeking funding to be able to bring the plans to life. ## **Band Reports and Events** Both bands had a busy year. ## **RSB 2023 Events** 10/04/2023: Leamington Parade Easter festival; small band. 05/05/2023: Evergreen school; small band performing to local school. 06/05/2023: Leamington Band Stand Coronation Event: Full band playing in the Royal Pump Room Gardens after live streaming of coronation finished. 07/05/2023: Whitnash proms in the park; Full band playing last night of the proms set in local community fayre. 07/05/2023: Ryton pools country park; small band playing as part of coronation celebrations. 28/05/2023: Warwick food festival; small band. 03/06/2023; Hampton Lucy Village Fete. 07/06/2023: Small band playing at local citizen's 110th birthday party. 10/06/203: Kenilworth Lions; Full band performing on stage as part of the Kenilworth Lions charity event. 11/06/2023: Cars in the spa; Small band playing as part of the entertainment at the annual Leamington 'Cars in the Spa' event. 25/06/2023: Bromsgrove Bands in the Park; full band playing at the summer bands in the park events held in Bromsgrove. A free performance for members of the public to attend. 30/07/2023: Kenilworth Food Festival; small band 02/09/2023: Morrisons Charity Butterfly Event - I don't have any more details apart from this and recall something about a butterfly?? 21/10/2023: Oompah Band playing at The Antelope in Lighthorne. 28/10/2023: Oompah Band playing at Chestnut Cottage in Lighthorne. 12/11/2023: Remembrance Service Burbage; Small band playing at the remembrance Sunday event. 19/11/2023: Rotary Christmas Tree Lights switch on; full band playing at the Rotary club's tree of life light switch on event. 23/11/2023: Warwick Victorian Evening; small band playing as part of Warwick's annual Victorian evening. 23/11/2023: RSB Quintet playing at Christmas tree festival in St Mary's Church Warwick. 24/11/2023: Kenilworth high street Christmas lights switch on; small band. 25/11/2023: RSB Quintet playing at Christmas tree festival in St Mary's Church Warwick. 25/11/2023: RSB Autumn Concert: Full Band playing alongside Cubbington Silver band in our autumn concert at Holy Trinity Church Leamington. 30/11/2023: RSB Quintet playing at Christmas tree festival in St Mary's Church Warwick. 2/12/2023: RSB Quintet playing at Christmas tree festival in St Mary's Church Warwick. 3/12/2023: Leamington Christmas Lantern Parade; small band. 3/12/2023: Myton Hospice Coventry Light up a Life event; small band. 8/12/2023: Kenilworth Christmas market; small band. 10/12/2023: Myton Hospice Santa Dash; small band playing at Myton Hospice annual Santa Dash fundraiser. 10/12/2023: Small band busking on the parade in Leamington Spa. 10/12/2023: Church of the Holy Cross Moreton Morrell; small band playing at carol service in church. 10/12/2023: Myton Hospice Warwick Light up a Life event; small band. 11/12/2023: Small band playing at Cubbington Mill Care Home. 16/12/2023: Carols at the Castle: Full band playing at the annual Carols at the Castle Event at Warwick Castle along with the St Marys choir. 17/12/2023: Small band playing at the Black Horse in Moreton Morrell. 19/12/2023: Small band playing carols at Morrisons. 20/12/2023: Small band playing carols at Morrisons. 21/12/2023: Small band playing carols at the 'Stilton Sniffers' event in Norton Lindsey. 24/12/2023: Small band playing carols at Morrisons. ## Successful Concerts and Events Valentines Solos Concert-some amazing performances from members, especially the ones who had only just joined, such bravery to get up on stage! Night at the Oscars – Band awards given. Leek Wootton Village Fete and Safeguarding inspection - council please with all our safeguarding procedures and organisation of the event. Summer Party performances from other groups within the band factory that our members also perform in. Roots summer performance. Fireworks Night concert - a highly successful concert and fundraising opportunity. Masons Christmas Dinner Carols. Christmas Concert with St Peter's Choir. Christmas Party joint rehearsals-all three groups rehearsed together to further links and friendships between the bands. ## Promotions 6 Roots members have joined Buddin' 3 Buddin' members have changed part to a different instrument for further skills development. 3 Buddin' members were invited and encouraged to try out Senior Band; invites were not accepted due to commitment/time issues. GenZ Brass: Teenage group worked well this last year and performed at rehearsals for Roots, as well as in gigs in public. Due to GCSEs and A Levels the group has disbanded. GenZ Brass has been replaced by GenX Brass: this quintet has been promoted from Roots to the studio upstairs to run their own rehearsals. They have taken on new instruments and parts, and we look forward to welcoming them on to the stage for the first time at the Solos Concert in April. ## Instrument hire Members of Buddin' who play trumpet are encouraged to hire cornets, all members are also encouraged to try other instruments, this has increased the revenue from hire. ## Plans for 2024 Continuing to capitalise on the events from 2023. Jon Lambdon was confirmed as new MD of RSB during 2023 following the departure of Micah Parsons. The band has been going from strength to strength and seeking new opportunities to play. This will include returning to Ironbridge Festival of Brass and continuing to play for Carols at the Castle, our most high-profile concert. ## **Structure, governance and management.** RLSB and The Band Factory is structured as follows: **----- Start of picture text -----**
Board of Trustees
a
Royal Leamington The management
The Band Factory
Spa Brass team of RLSB &
User Group
Committee TBF
Buddin' Brass and
Brass Roots
(Junior bands)
**----- End of picture text -----**
Members of the Trustee board are all active members of RLSB. They were appointed at the AGM to launch the charity. They are responsible for the governance and strategic overview of the charity. They met four times in 2017-18. The members are: - Annette Cairns (current chair) - Andrew Webber (Treasurer) - Andy Stevenson (Secretary) - Kirsty Hooper - Mark Scott The RLSB committee reports to the Board of trustees and is made up from members of the senior band. All are volunteers. The RLSB committee is responsible for making decisions on all matters of general concern and importance to the band including deciding how finances are to be spent, the maintenance of instruments and equipment, events, membership, safeguarding and data protection of members. They met three times last year and report into the Trustees. The management team of RLSB is responsible for all day-to-day matters arising from the band. They meet regularly after band practice to discuss matters regarding music, events and attendance at events. The Band Factory has a User Group made up from volunteers from all groups using the Band Factory. Day to day running is managed by Trustees with help from members of the user group. Skedda continues to be used for booking rooms by all members and users. ||**1169205**
**Royal Leamington Spa Brass and The Band Factory**
5th April 2023
4th April 2024
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**Royal Leamington Spa Brass and The Band Factory**
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**Royal Leamington Spa Brass and The Band Factory**
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**Royal Leamington Spa Brass and The Band Factory**
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**Royal Leamington Spa Brass and The Band Factory**
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**Royal Leamington Spa Brass and The Band Factory**
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**Royal Leamington Spa Brass and The Band Factory**
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**Royal Leamington Spa Brass and The Band Factory**
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**Royal Leamington Spa Brass and The Band Factory**
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**Royal Leamington Spa Brass and The Band Factory**
5th April 2023
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**Royal Leamington Spa Brass and The Band Factory**
5th April 2023
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~~es ee~~|**CC16a**
~~_~~|| |---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---| ||**Section A Receipts and payments**|||||||||||||||| ||||**Unrestricted**
**funds**|||**Restricted**
**funds**|**Restricted**|||**Endowment**
**funds**|||**Total funds**||**Last year**|| ||||**to the nearest**
**£**|**to the nearest**||**to the nearest £**|**to the nearest £**|||**to the nearest £**|**to the nearest £**||**to the nearest £**||**to the nearest £**|| ||**A1 Receipts**|||||||||||||||| ||Bank Interest||**458**|||**-**|**-**|||**-**|**-**||**458**|**458**|**108**|| ||Donations||**2,092**|||**-**|**-**|||**-**|**-**||**2**|**2,092**|**2,161**|| ||Events||**7,887**|||**-**|**-**|||**-**|**-**||**7**|**7,887**|**8,015**|| ||Grants||**20,000**|||**-**|**-**|||**-**|**-**||**20**|**20,000**|**-**|| ||Instrument Hire||**1,080**|||**-**|**-**|||**-**|**-**||**1**|**1,080**|**713**|| ||ParkingRental||**1,250**|||**-**|**-**|||**-**|**-**||**1**|**1,250**|**1,500**|| ||Room Hire||**10,764**||||||||||**10**|**10,764**|**9,527**|| ||Membership||**8,511**||||||||||**8**|**8,511**|**6,596**|| ||Uniforms||**645**|||**-**|**-**|||**-**|**-**||**645**|**645**|**-**|| ||||**-**|||**-**|**-**|||**-**|**-**||**-**|**-**|**-**|| ||**_Sub total_**_(Gross income for_
_AR)_|_(Gross income for_|**52,687**|||**-**|**-**|||**-**|**-**||**52,687**|**52,687**|**28,620**|| |**A2 Asset and investment sales,**
**(see table).**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**_Sub total_ -**
**-**
**-**
**-**
**-**
**_Total receipts_**
**52,687**
**-**
**-**
**52,687**
**28,620**
~~—~~||||||||||||||||| ||**A3 Payments**|||||||||||||||| ||Bank Charges||**86**|||**-**|**-**|||**-**|**-**||**86**|**86**|**114**|| ||Council Tax||**2,466**|||**-**|**-**|||**-**|**-**||**2**|**2,466**|**2,125**|| ||Instrument Repair||**384**|||**-**|**-**|||**-**|**-**||**384**|**384**|**798**|| ||Insurance||**1,151**|||**-**|**-**|||**-**|**-**||**1**|**1,151**|**1,078**|| ||Library||**773**|||**-**|**-**|||**-**|**-**||**773**|**773**|**378**|| ||Maintenance & Cleaning||**55,390**|||**-**|**-**|||**-**|**-**||**55**|**55,390**|**3,591**|| ||MD & Musician Fees||**4,538**|||**-**|**-**|||**-**|**-**||**4**|**4,538**|**3,178**|| ||Office & Marketing||**816**|||**-**|**-**|||**-**|**-**||**816**|**816**|**5,954**|| ||Subscriptions||**140**|||**-**|**-**|||**-**|**-**||**140**|**140**|**138**|| ||Telephone & Internet||**509**|||**-**|**-**|||**-**|**-**||**509**|**509**|**475**|| ||Training||**195**|||**-**|**-**|||**-**|**-**||**195**|**195**|**475**|| ||Uniforms||**1,795**|||**-**|**-**|||**-**|**-**||**1**|**1,795**|**-**|| ||Utilities||**4,416**|||**-**|**-**|||**-**|**-**||**4**|**4,416**|**4,958**|| ||Events||**603**|||**-**|**-**|||**-**|**-**||**603**|**603**|**-**|| ||Professional Fees||**9,639**|||**-**|**-**|||**-**|**-**||**9**|**9,639**|**-**|| ||Room Hire||**18**|||**-**|**-**|||**-**|**-**||**18**|**18**|**-**|| ||**_Sub total_ **||**82,919**|||**-**|**-**|||**-**|**-**||**82,919**|**82,919**|**22,787**|| |**A4 Asset and investment**
**purchases, (see table)**
The Band Factory- Freehold
**7,895**
**-**
**-**
**7,895**
**-**
**-**
**-**
**-**
**_Sub total_ 7,895**
**-**
**-**
**7,895**
**-**
**_Total payments_**
**90,814**
**-**
**-**
**90,814**
**22,787**
~~====~~||||||||||||||||| ||**_Net of receipts/(payments)_**
**A5 Transfers between funds**
**A6 Cash funds last year end**
**_Cash funds this year end_**|**- 38,127**
**-**
**- - 38,127**
**5,833**
**-**
**- -**
**-**
**-**
**59,380**
**- -**
**59,380**
**53,547**
**21,253**
**-**
**- 21,253**
**59,380**
~~========~~||||||||||||||| CCXX R1 accounts (SS) 1 ## **Section B Statement of assets and liabilities at the end of the period** ||||**Unrestricted**
**Restricted**||**Endowment**| |---|---|---|---|---|---| |**Categories**
**B1 Cash funds**|HSBC Charitable Account
HSBC Savings Account
HSBC Savings Account
**Details**
**_Total cash funds_**
(agree balances with receipts and payments
account(s))
~~—= ===~~|**_Total cash funds_**
(agree balances with receipts and payments
~~===~~|**funds**
**funds**
**funds**
**to nearest £**
**to nearest £**
**to nearest £**
5614
**-**
**-**
10024
**-**
**-**
5614
**-**
**21,253**
**-**
**-**
OK
OK
OK
~~===~~||| ||||**Unrestricted**
**Restricted**||**Endowment**| ||||**funds**
**funds**||**funds**| ||**Details**||**to nearest £**
**to nearest £**||**to nearest £**| |**B2 Other monetary assets**|**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
~~===>~~||||| ||**Details**||**Fund to which**
**asset belongs**
**Cost (optional)**||**Current value**
**(optional)**| |**B3 Investment assets**|**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
~~===~~||||| ||**Details**||**Fund to which**
**asset belongs**
**Cost (optional)**||**Current value**
**(optional)**| |**B4 Assets retained for the**
**charity’s own use**|Unrestricted
**-**
**330,000**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
The Band Factory, Althorpe Street,
Leamington Spa
~~eo.~~||||| |**B5 Liabilities**|**Fund to which**
**liability relates**
**Amount due**
**(optional)**
**When due (optional)**
**-**
**-**
**-**
**-**
**-**
**Details**
~~===~~||||| |Signed by one or two trustees on
behalf of all the trustees|Signature||Print Name||Date of approval| ||||Andrew Webber - Treasurer||03 January 2025| ||||Annette Cairns - Chair||03 January 2025| CCXX R2 accounts (SS) 2 ## **Independent examiner's report on the accounts** **Section A Independent Examiner’s Report** **Report to the trustees/** Charity Name **members of** Royal Leamington Spa Brass & The Band Factory **On accounts for the year** 4 April 2024 **ended Set out on pages** One and Two **Charity no** 1169205 **(if any)** (remember to include the page numbers of additional sheets) I report to the trustees on my examination of the accounts of the above charity (“the Trust”) for the year ended 04 / 04 / 2024. - **Responsibilities and** As the charity trustees of the Trust, you are responsible for the preparation **basis of report** of the accounts in accordance with the requirements of the Charities Act 2011 (“the Act”). I report in respect of my examination of the Trust’s accounts carried out under section 145 of the 2011 Act and in carrying out my examination, I have followed the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act. ## **Independent examiner's statement** I have completed my examination. I confirm that no material matters have come to my attention (other than that disclosed below *) in connection with the examination which gives me cause to believe that in, any material respect: - accounting records were not kept in accordance with section 130 of the Act or - the accounts do not accord with the accounting records I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in order to enable a proper understanding of the accounts to be reached. * _Please delete the words in the brackets if they do not apply._ **Date:** 17 January 2025 **Signed:** ~~oo~~ **Name:** Sue Bluteau ~~Cs~~ **Relevant professional** CIMA (Retired) **qualification(s) or body (if any): Address:** 4 Charles Street Warwick CV34 5LE **October 2018** 1 **IER** **Section B Disclosure** Only complete if the examiner needs to highlight matters of concern (see CC32, Independent examination of charity accounts: directions and guidance for examiners). **Give here brief details of any items that the examiner wishes to disclose** . **October 2018** 2 **IER**