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2023-04-04-accounts

Royal Leamington Spa Brass & the Band Factory Annual Trustees Report 20222023

Aims and purposes

Royal Leamington Spa Brass and the Band Factory (RLSB &TBF) have the responsibility to promote community music making in Leamington Spa through involvement in a brass band or using the rehearsal facilities at The Band Factory.

Objectives and Activities

The charities objectives and activities are as follows:

When planning for the next year RLSB &TBF have considered the guidance on public benefit and the objectives as set out in our constitution. Our charitable purpose falls under the advancement of arts, culture, heritage or science and also the advancement of community development. We are committed to encouraging as many people in the local community to be involved in music making in Leamington through participating in the bands and choirs that use the Band Factory.

Comments

Coronavirus continued to exert an effect on the Charity April 2022-March 2023. Many of our ad hoc users were very slow to return to the Band Factory as they had either disbanded or had found other venues whilst we were closed.

Maintenance

All essential maintenance was carried out to the building including electrical checks and checks of fire safety system. There was a complete Electrical check including PAT testing to renew the Electrical Certificate we hold/

Events

There were some significant changes in how local councils ran their summer schedules of events in bandstands following the death of Derek Bruce who used to manage all the bookings. This has meant developing new, and more relationships with councils directly. Leamington and Warwick District Council have completely stopped their Bands in The Park schedules.

The Christmas period was a successful one although significantly down on previous years due to loss of important contacts. The main event was Carols at the Castle which was in the 50[th] year. Covid restrictions being lifted also meant more people were able to attend. Monies raised from the Christmas period are in the Treasurer Report

Smaller events for the junior bands were held at the Band Factory which proved popular with parents.

Musical Director

Micah Parsons was appointed as senior MD in April 2022 and brought with him enthusiasm and some new ideas. Collaboration with the Salvation Army in Coventry led to a joint concert and the hope that bonds will be forged with other bands in the area.

Fund Raising

Fundraising continues to be low key as events start to come into the calendar. The trustees are actively looking for any funding available and have been working with Brass Bands England to source funding.

The building was valued during 2021 and discussions with Sat Bhandal, Moore & Tebbutt, Solicitors confirmed that the charity owns the leasehold and holds the Freehold in Trust. This means that we can broaden our scope of looking for funding available.

Structure, governance and management

RLSB and The Band Factory is structured as follows

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Board of Trustees
Royal Leamington The management
The Band Factory
Spa Brass team of RLSB &
Committee TBF User Group
Buddin' Brass and
Brass Roots
(Junior bands)
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Members of the Trustee board are all active members of RLSB. They were appointed at the AGM to launch the charity. They are responsible for the governance and strategic overview of the charity. They met four times via Zoom in 2022-23.

The members are

The RLSB committee reports to the Board of trustees and is made up from members of the senior band. All are volunteers. The RLSB committee is responsible for making decisions on all matters of general concern and importance to the band including deciding how finances are to be spent, the maintenance of instruments and equipment, events, membership, safeguarding and data protection of members. They met three times last year and report into the Trustees

The management team of RLSB is responsible for all day to day matters arising from the band. They meet regularly after band practice to discuss matters regarding music, events and attendance at events.

The Band Factory has a User Group made up from volunteers from all groups using the Band Factory. They are consulted on all elements of the building including fund raising and maintenance of the fabric of the building. A small group of people are responsible for the day to day running of the band factory and report directly to the Trustees. The charity uses Skedda – an online room booking system, to enable effective resource management and invoicing.

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Charity Name No (if any)
Royal Leamington Spa Brass and The Band Factory 1169205
Receipts and payments accounts CC16a
For the period Period start date Period end date
To
from 5th April 2022 4th April 2023
Section A Receipts and payments
Unrestricted Restricted Endowment
Total funds Last year
funds funds funds
to the nearest £ to the nearest £ to the nearest £ to the nearest £ to the nearest £
A1 Receipts
Bank Interest 108 - - 108 1
Donations 2,161 - - 2,161 2,566
Events 8,015 - - 8,015 7,755
Grants - - - - 12,500
Instrument Hire 713 - - 713 -
Parking Rental 1,500 - - 1,500 2,000
Room Hire 9,527 - - 9,527 7,832
Membership 6,596 - - 6,596 6,055
- - - - -
- - - - -
Sub total (Gross income for
AR) [ 28,620 ] - - 28,620 38,709
A2 Asset and investment sales,
(see table).
- - - -
- - - - -
Sub total - - - - -
Total receipts 28,620 - - 28,620 38,709
A3 Payments
Bank Charges 114 - - 114 40
Council Tax 2,125 - - 2,125 2,125
Instrument Repair 798 - - 798 811
Insurance 1,078 - - 1,078 1,103
Library 378 - - 378 124
Maintenance & Cleaning 3,591 - - 3,591 6,626
MD & Musician Fees 3,178 - - 3,178 3,246
Office & Marketing 5,954 - - 5,954 1,435
Subscriptions 138 - - 138 100
Telephone & Internet 475 - - 475 429
Training - - - - 120
Uniforms - - - - -
Utilities 4,958 - - 4,958 3,838
- - - - -
- - - - -
Sub total [ 22,787 ] - - 22,787 19,997
A4 Asset and investment
purchases, (see table)
- - - -
- - - - -
Sub total [ - ] - - - -
Total payments 22,787 - - 22,787 19,997
Net of receipts/(payments) 5,833 - - 5,833 18,712
A5 Transfers between funds - - - - -
A6 Cash funds last year end 53,547 - - 53,547 34,835
Cash funds this year end 59,380 - - 59,380 53,547
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Section B Statement of assets and liabilities at the end of the period

CCXX R1 accounts (SS)

16/01/2024

1

Categories
B3 Investment assets
B2 Other monetary assets
B1 Cash funds		 Details
Details
Total cash funds
(agree balances with receipts and payments
account(s))
Details
HSBC Charitable Account
HSBC Savings Account
HSBC Savings Account		 Unrestricted
funds
to nearest £
33,846
5,447
20,087
59,380
OK
Unrestricted
funds
to nearest £
-
-
-
-
-
-
Fund to which
asset belongs		 Restricted
funds
to nearest £
-
-
-
-
OK
Restricted
funds
to nearest £
-
-
-
-
-
-
Cost (optional)
-
-
-
-
-		 Endowment
funds
to nearest £
-
-
-
-
OK
Endowment
funds
to nearest £
-
-
-
-
-
-
Current value
(optional)
-
-
-
-
-

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Fund to which Current value
Details asset belongs Cost (optional) (optional)
- -
- -
- -
- -
- -
Fund to which Current value
Details asset belongs Cost (optional) (optional)
- -
- -
- -
- -
- -
- -
- -
- -
- -
----- End of picture text -----

B4 Assets retained for the charity’s own use

Details

Fund to which Amount due
-
-
-
-
-		 When due

B5 Liabilities

Signed by one or two trustees on behalf of all the trustees

Signature Print Name
Andrew Webber - Treasurer
Annette Cairns - Chair		 Date of
approval
20/10/2023
20/10/2023

CCXX R2 accounts (SS)

16/01/2024

2

CHARITY COMMISSION FOR INGIAND ANO IVAI FS Independent examinerfs report on the accounts Section A Independent Examiner's Report Report to the tru8t•¢ members of Royal Spa Brass & The Band Factrxy On accounts for the year ended 41h Aw"12023 Charfty no (rf any) 1169205 Set out on pag One ar#J T7hf I report to the trustees on my examination of the accounts of the above chanty {Ihe Trust") for the year ended 04 104 12023 As the chantys trustees. you are responsible for the preparat￿n of Ihe accounts in acc(xdance wrth the requirements of the Chanties Act 2011 1.the Act.). ReBpon8lbllhl•s and basis of report I report in resped of rny examination of the Trust's accounts carried out under section 145 of the 2011 Act and in carying out my examination, I have folk)￿1 all the applicable Llrections given by the Charrty Commission under sedion 145(5)(bl of the Act. Indepondent I have CC¥np￿ed my examination. I confimi that no maleri81 m8tters have examlnerf• $tstom•nt come to my attention in connection wilh the examination wthich gives me cause to believe that in. any material ￿SPect". the accounbng records ere not keFrt in accordance ¥Mth section 130 of the Chanties Act; or the accounts rh)t accord ￿1th the accounting records: or the aGcounts dKI not comply wrth the a￿lcab￿ requirements conGeming the form and content of accounts set out in the Charitie$ (Accounts arKI Reports) Regulatsons 2008 other than any requiremenl that the accounts give a Irue and fairf vw which is nol a matter onsidered as part of an indewndent examinats'¢)n. I ha¥e no concems and have come awss no other matters in conne(M>n with the examination to which attenlion should be drawn in this repK)rt in onkr to enable a proper understanding of the acc¥)unts to be reached. Slgn•d: January 2023 Sue Bluteau Rolevant professlonal 4ualification(sl or body Irf any): Address: 4 Chades Street Wa￿1( CV34 SLE IER Oct 2018

Section 8 Disclosure Only complete if the examiner needs lo highlight material matters of conTrrn (see CC32, Independent examination of chanty accounts.. directions and guidance for examiner5). Give here brief details of any itoms that the examinerwishes to disclose. IER Oct 2018