Royal Leamington Spa Brass & the Band Factory Annual Trustees Report 20212022
Aims and purposes
Royal Leamington Spa Brass and the Band Factory (RLSB &TBF) have the responsibility to promote community music making in Leamington Spa through involvement in a brass band or using the rehearsal facilities at The Band Factory.
Objectives and Activities
The charities objectives and activities are as follows:
-
To provide musical education and activities for the community with particular emphasis, but not limited to, Leamington Spa and the surrounding area
-
To provide rehearsal, meeting, performance and workshop facilities for community groups with special emphasis on music and art groups
-
To encourage the enjoyment of music and the arts by people of all ages with no discrimination of grounds of age, sec, race or disability
When planning for the next year RLSB &TBF have considered the guidance on public benefit and the objectives as set out in our constitution. Our charitable purpose falls under the advancement of arts, culture, heritage or science and also the advancement of community development. We are committed to encouraging as many people in the local community to be involved in music making in Leamington through participating in the bands and choirs that use the Band Factory.
The Impact of Coronavirus on the Royal Leamington Spa Brass and The Band Factory 2021-2022
Coronavirus continued to exert a significant affect on the Charity April 2021-March 2022. It impacted our abilities to run events and promote the charity into the community.
The impact of the pandemic is yet to be calculated. Most people continued paying their membership subs to Royal Spa Brass. It was our fundraising events that were the most impacted.
The amount of money received from people hiring the Band Factory fell substantially due to the restrictions. Several of the groups that do use the Band Factory also lost members and some found other venues.
Maintenance
All essential maintenance was carried out to the building including electrical checks and checks of fire safety system.
The final part of the roof gully was replaced and made good which has ensured that the Band Factory is now totally watertight, at least from the roof.
Events
The Christmas period was a successful one although significantly down on previous years due to loss of important contacts. The main event was Carols at the Castle which returned with appropriate covid restrictions into the Courtyard at Warwick Castle. Monies raised from the Christmas period are in the Treasurer Report
Smaller events for the junior bands were held at the Band Factory which proved popular with parents.
Musical Director
Mark Phillips, our Senior Band conductor decided to move down to Cornwall and sadly tendered his notice during 2021. This was disappointing as the Band had responded to his conducting positively and we had gained new members.
Jon Lambdon, our Librarian stepped into the role temporarily whilst we commenced the search for a new Musical Director. He proved very popular and took the band to Warwick Carols at the Castle very successfully.
He decided not to apply for the role which was disappointing. We received two applicants and appointed Micah Parsons based on his plans for the band which are ambitious, centring around workshops, community events and promoting brass banding in the Midlands. This resonated with our charitable purpose. He commenced in April 2022
Fund Raising
Fundraising continues to be low key as events start to come into the calendar. The trustees are actively looking for any funding available and have been working with Brass Bands England to source funding.
The building was valued during 2021 and discussions with Sat Bhandal,Moore & Tebbutt, Solicitors confirmed that the charity owns the leasehold and holds the Freehold in Trust. This means that we can broaden our scope of looking for funding available.
Structure, governance and management
RLSB and The Band Factory is structured as follows
----- Start of picture text -----
Board of Trustees
Royal Leamington The management
The Band Factory
Spa Brass team of RLSB &
User Group
Committee TBF
Buddin' Brass and
Brass Roots
(Junior bands)
----- End of picture text -----
Members of the Trustee board are all active members of RLSB. They were appointed at the AGM to launch the charity. They are responsible for the governance and strategic overview of the charity. They met four times via Zoom in 2021-22.
The members are
-
Annette Cairns (current chair)
-
Andrew Webber (Treasurer)
-
Andy Stevenson (Secretary)
-
Kirsty Hooper
-
Mark Scott
The RLSB committee reports to the Board of trustees and is made up from members of the senior band. All are volunteers. The RLSB committee is responsible for making decisions on all matters of general concern and importance to the band including deciding how finances are to be spent, the maintenance of instruments and equipment, events, membership, safeguarding and data protection of members. They met three times last year and report into the Trustees
The management team of RLSB is responsible for all day to day matters arising from the band. They meet regularly after band practice to discuss matters regarding music, events and attendance at events.
The Band Factory has a User Group made up from volunteers from all groups using the Band Factory. They are consulted on all elements of the building including fund raising and maintenance of the fabric of the building. A small group of people are responsible for the day to day running of the band factory and report directly to the Trustees. The charity uses Skedda – an online room booking system, to enable effective resource management and invoicing.
----- Start of picture text -----
Charity Name No (if any)
Royal Leamington Spa Brass and The Band Factory 1169205
Receipts and payments accounts CC16a
For the period Period start date Period end date
To
from 5th April 2021 4th April 2022
Section A Receipts and payments
Unrestricted Restricted Endowment
Total funds Last year
funds funds funds
to the nearest
to the nearest £ to the nearest £ to the nearest £ to the nearest £
£
A1 Receipts
Bank Interest 1 - - 1 5
Donations 2,566 - - 2,566 5,784
Events 7,755 - - 7,755 3,397
Grants 12,500 - - 12,500 -
Parking Rental 2,000 - - 2,000 500
Room Hire 7,832 - - 7,832 6,307
Subscriptions 6,055 - - 6,055 6,972
- - - - -
- - - - -
Sub total (Gross income for
38,709 - - 38,709 22,965
AR)
A2 Asset and investment sales,
(see table).
- - - -
- - - - -
Sub total - - - - -
Total receipts 38,709 - - 38,709 22,965
A3 Payments
Bank Charges 40 - - 40 15
Council Tax 2,125 - - 2,125 3,106
Instrument Repair 811 - - 811 110
Insurance 1,103 - - 1,103 1,155
Library 124 - - 124 -
Maintenance & Cleaning 6,626 - - 6,626 31,503
MD & Musician Fees 3,246 - - 3,246 4,128
Misc & Sundry - - - - 42
New Instruments - - - - -
Office & Marketing 1,435 - - 1,435 -
Subscriptions 100 - - 100 97
Telephone & Internet 429 - - 429 388
Training 120 - - 120 -
Uniforms - - - - -
Utilities 3,838 - - 3,838 3,366
- - - - -
- - - - -
Sub total [ 19,997 ] - - 19,997 43,910
A4 Asset and investment
purchases, (see table)
- - - -
- - - - -
Sub total [ - ] - - - -
Total payments 19,997 - - 19,997 43,910
Net of receipts/(payments) 18,712 - - 18,712 - 20,945
A5 Transfers between funds - - - - -
A6 Cash funds last year end 34,835 - - 34,835 55,780
Cash funds this year end 53,547 - - 53,547 34,835
----- End of picture text -----
CCXX R1 accounts (SS)
11/01/2023
1
| Section B Statement of assets and liabilities at the end of the period | Section B Statement of assets and liabilities at the end of the period | Section B Statement of assets and liabilities at the end of the period | |
|---|---|---|---|
| Categories Signed by one or two trustees on behalf of all the trustees B5 Liabilities B3 Investment assets B2 Other monetary assets B4 Assets retained for the charity’s own use B1 Cash funds CCXX R2 accounts (SS) |
Details Details Details Details Total cash funds (agree balances with receipts and payments account(s)) Details HSBC Current Acounts HSBC Deposit Account Signature 2 |
Unrestricted funds Restricted funds to nearest £ to nearest £ 41,047 - 12,500 - - 53,547 - OK OK Unrestricted funds Restricted funds to nearest £ to nearest £ - - - - - - - - - - - - Fund to which asset belongs Cost (optional) - - - - - Fund to which asset belongs Cost (optional) - - - - - - - - - Fund to which Amount due - - - - - Print Name Andrew Webber - Treasurer Annette Cairns - Chair |
Endowment funds to nearest £ - - - |
| - | |||
| OK | |||
| Endowment funds to nearest £ - - - - - - Current value (optional) - - - - - Current value (optional) - - - - - - - - - When due Date of approval 01/06/2022 01/06/2022 11/01/2023 |
CCXX R2 accounts (SS)
CHARITY COMMISSION FOR ENGLAND AND WALES Independent examinerfs report on the accounts Se¢tion A Independent Examiner's Report R•port to th• trust••sl m•mb•rs of Royal Spa Brass & The Ba$ Fac On ac¢ounts for th• y•ar •nd•d 4th Awil 2022 Charfty no (If any) 1169205 S•t out on pag and Tv• I report to the trust88s on my examination of accounts of the at tharty (Ihe TN"I for the year ended 04104 r2022. As the chaiitys trustees. you arn responsible for the preparation of the accounts in aCc(nCe with the requirernents of the Chan1$ Ad 2011 ACY). R•sponslblllll•s and basls of r•port I rep)rt in resi of my examination of the Trusvs accounts canied out urMJ•r sectN)n 145 of the 2011 Act arKJ in carrying ¢)ut my examination, I have folltrAd all the awicable Dire(orA 9i¥en by th8 Chanty Commission urthr Sec1K 145(5)(b) of the Ad. Ind•p•nd•nt I have compl8ted my examinat. I confim that no maiefial matters have •xamln•f8 stst•m•nt come to my attention in connèction wrth the examination whKh gN85 me Cause to telwe that in. any matefial resped.. the a¢Unts.r¥J r8cofds •re kept in acc¢xdance with section 130 of the charit A¢J'. or tho accounts not a¢(x)rd with the acnts records; or the accounts did not c(mply vfith applicable requirements concemiTrJ lom and content of accounts set in the Charities (Accounts ar¥J Repjtsl Regulats'ons 2008 other than any requirement that the accounts give a Irue and fail which ts not a matter consthred as part of an independont examination. I have no concems arKI hw4e come auoss no other matters in connedion with the examinats'on to thich attention should bo drawn in this report in order to enable a un(kntandirg ofthe accounts to b8 reached. sn•d. 10° December 2022 Sue Bluteau R•levant prof•sslonal quallficatlon(sl or body 111 any): CIMA Addr•ss: 4 Charles Street CV34 SLE IER Oct 2018
Section B Disclosure Only complete rf the examiner needs to highlight rnaterial matters of con (see CC32, Ir¥Jew)derrt examination of tharity accwnts.. directions and guidanc* for examinern}. Glv• h•rn brf•f d•tslls of any It•m$ that th• •xamln•r wlshu to dlsclos•. IER Oct 2018