## Royal Leamington Spa Brass & the Band Factory Annual Trustees Report 20202021 ## **Aims and purposes** Royal Leamington Spa Brass and the Band Factory (RLSB &TBF) have the responsibility to promote community music making in Leamington Spa through involvement in a brass band or using the rehearsal facilities at The Band Factory. ## **Objectives and Activities** The charities objectives and activities are as follows: - To provide musical education and activities for the community with particular emphasis, but not limited to, Leamington Spa and the surrounding area - To provide rehearsal, meeting, performance, and workshop facilities for community groups with special emphasis on music and art groups - To encourage the enjoyment of music and the arts by people of all ages with no discrimination of grounds of age, sex, race or disability When planning for the next year RLSB &TBF have considered the guidance on public benefit and the objectives as set out in our constitution. Our charitable purpose falls under the advancement of arts, culture, heritage or science and also the advancement of community development. We are committed to encouraging as many people as possible in the local community to be involved in music making in Leamington through participating in the bands and choirs that use the Band Factory. **The Impact of Coronavirus on the Royal Leamington Spa Brass and The Band Factory 2020-2021** The charity was on hold for the entire period between April 2020-April 2021 due to the ongoing pandemic. We took advice from Brass Bands England regarding the stating up of bands and it was felt that the risks were too high to encourage the return of any music groups to the band room. During this time, we were able to let out the facilities to a dance group whose usual rehearsal space was not in use. The Development Bands were also able to start back a little earlier than the adult bands, with the appropriate social distancing, ventilation and cleaning routines were established in line with government and BBE guidelines. The impact of the pandemic is yet to be calculated. Most people continued paying their membership subs to Royal Spa Brass. The amount of money received from people hiring the Band Factory fell substantially due to the restrictions. Several of the groups that do use The Band Factory also lost members, and some found other venues. Our biggest fundraising effort yearly has been The Leamington Beer Festival. This was postponed in 2020 and looks set to be postponed in 2021. ## _Maintenance_ All essential maintenance was carried out to the building. It was decided to take the opportunity whilst the Band Factory was out of order and the weather acceptable, to replace the roof on one of the buildings. This meant that we now have a waterproofed roof, and this has prevented any further ingress of water to that building. The charity did have the funds for this. ## _Events_ There were no events held during 2020-21 due to Coronavirus ## **Structure, governance and management** RLSB and The Band Factory is structured as follows **----- Start of picture text -----**
Board of Trustees
Royal Leamington The management
The Band Factory
Spa Brass team of RLSB &
User Group
Committee TBF
Buddin' Brass and
Brass Roots
(Junior bands)
**----- End of picture text -----**
Members of the Trustee board are all active members of RLSB. They were appointed at the AGM to launch the charity. They are responsible for the governance and strategic overview of the charity. They met four times (virtually) in 2020-2021. The members are - Annette Cairns (current chair) - Andrew Webber (Treasurer) - Andy Stevenson (Secretary) - Kirsty Hooper - Nicola Burke - Mark Scott The RLSB committee reports to the Board of trustees and is made up from members of the senior band. All are volunteers. The RLSB committee is responsible for making decisions on all matters of general concern and importance to the band including deciding how finances are to be spent, the maintenance of instruments and equipment, events, membership, safeguarding and data protection of members. They met three times last year and report into the Trustees The management team of RLSB is responsible for all day-to-day matters arising from the band. They meet regularly after band practice to discuss matters regarding music, events, and attendance at events. The Band Factory has a User Group made up from volunteers from all groups using the Band Factory. They are consulted on all elements of the building including fund raising and maintenance of the fabric of the building. A small group of people are responsible for the day to day running of the band factory and report directly to the Trustees. The charity purchased Hallmaster – an online room booking system, to enable effective resource management and invoicing. Mark Phillips has been appointed as Project Manager for the development work to the Band Factory which will include the roof, improved toilet facilities and kitchenette. These works will be scheduled over the next three years as the fund-raising progresses. **----- Start of picture text -----**
Charity Name No (if any)
Royal Spa Brass & The Band Factory 1169205
Receipts and payments accounts CC16a
For the period Period start date Period end date
To
from 6th April 2020 5th April 2021
Section A Receipts and payments
Unrestricted Restricted Endowment
Total funds Last year
funds funds funds
to the nearest
to the nearest £ to the nearest £ to the nearest £ to the nearest £
£
A1 Receipts
Subscriptions 6,972 - - 6,972 7,748
Donations 5,784 - - 5,784 1,440
Events 3,397 - - 3,397 1,955
Christmas Events - - - - 2,800
Uniform Sales - - - - 403
Room Hire 6,307 - - 6,307 9,157
Parking Rental 500 - - 500 3,000
Loan Repayment - - - - 10,000
Bank Interest 5 - - 5 18
Sub total (Gross income for
22,965 - - 22,965 36,521
AR)
A2 Asset and investment sales,
(see table).
- - - -
- - - - -
Sub total - - - - -
Total receipts 22,965 - - 22,965 36,521
A3 Payments
MD & Musician Fees 4,128 - - 4,128 4,718
Misc & Sundry 42 - - 42 280
Bank Charges 15 - - 15 -
Events - - - - 385
Library - - - - 186
Insurance 1,155 - - 1,155 1,380
Office & Marketing - - - - -
Uniforms - - - - 554
Instrument Repair 110 - - 110 -
Utilities 3,366 - - 3,366 5,482
Telephone & Internet 388 - - 388 -
Council Tax 3,106 - - 3,106 3,481
Maintenance & Cleaning 31,503 - - 31,503 7,109
Subscriptions 97 - - 97 72
Loan Made - - - - 10,000
New Instruments - - - - -
Training - - - - 120
Sub total [ 43,910 ] - - 43,910 33,767
A4 Asset and investment
purchases, (see table)
- - - -
- - - - -
Sub total [ - ] - - - -
Total payments 43,910 - - 43,910 33,767
Net of receipts/(payments) - 20,945 - - - 20,945 2,754
A5 Transfers between funds - - - - -
A6 Cash funds last year end 55,780 - - 55,780 53,026
Cash funds this year end 34,835 - - 34,835 55,780
**----- End of picture text -----**
## **Section B Statement of assets and liabilities at the end of the period** CCXX R1 accounts (SS) 17/01/2022 1 |**Categories**
**B1 Cash funds**
**B2 Other monetary assets**
**B4 Assets retained for the**
**charity’s own use**
**B5 Liabilities**
**B3 Investment assets**|HSBC Current Acount
HSBC Deposit Account
**Details**
**_Total cash funds_**
(agree balances with receipts and payments
account(s))
**Details**
**Details**
**Details**
**Details**|**Unrestricted**
**funds**
**to nearest £**
**24,748**
**10,087**
**34,835**
OK
**Unrestricted**
**funds**
**to nearest £**
**-**
**-**
**-**
**-**
**-**
**-**
**Fund to which**
**asset belongs**
**Fund to which**
**asset belongs**
**Fund to which**|**Restricted**
**funds**
**to nearest £**
**-**
**-**
**-**
**-**
OK
**Restricted**
**funds**
**to nearest £**
**-**
**-**
**-**
**-**
**-**
**-**
**Cost (optional)**
**-**
**-**
**-**
**-**
**-**
**Cost (optional)**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**Amount due**
**-**
**-**
**-**
**-**
**-**|**Endowment**
**funds**
**to nearest £**
**-**
**-**
**-**| |---|---|---|---|---| |||||**-**
OK| |||||**Endowment**
**funds**
**to nearest £**
**-**
**-**
**-**
**-**
**-**
**-**
**Current value**
**(optional)**
**-**
**-**
**-**
**-**
**-**
**Current value**
**(optional)**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**When due**| Signed by one or two trustees on behalf of all the trustees |Signature|Print Name
Andrew Webber - Treasurer
Annette Cairns - Chair|Date of
approval
16/01/2022
16/01/2022| |---|---|---| CCXX R2 accounts (SS) 17/01/2022 2 , CHARITY COMMISSION FOR E￿LAND AND WALES Independent examinerfs report on the accounts Section A Independent Examiner's Report Roport to the trustee41 members of Royal Spa Brass & The BaThJ Fact On account• for the year •nded April 2021 Charlty no (If any) 1169205 One and Tvb I report to the trustees on my examination of the accounts of the ab)ve hanty ("the Twsl") for ￿ year ended 05 104 f2021. Responslbllltles and ba81s of report As the charitys trustees. you are responsible for the preparalion of tt accounts in acc￿danCe wrth requirements of the charit￿ Act 2011 (Ihe Adl. I report in respecl of my examination of the Tnmt's acwunts carried out under sec*ion 145 of the 2011 Act and in carying out my examination, I have follo*ed all apF4icable DireclK)n$ gpien by the Chanty Commis8i¢)n under section 1451511bl of the Ad. Independent I have ccKnpleled my examination. I confm that no material matter5 have axaminerf8 Statsment come to my attention in connection the examination which gives me cause to beI￿ve that in. any material resFeLt.' the accounting record8 There not kept in accordanc4 ¥wth 8ecti¢)n 130 of the Charrties Act.. or the accounts not accord tArth the accountirwa recNds; or the accounts did not comply the applicable requirements onceming the fom and contenl of accounts set out in the Charities (Accounts and ReprKtsI Regulalions 2W8 other than any requiremènt that the accounts gNe a ITue and fairf view vthich is not a matter considered as part of an independent examination. I have M Conc￿ and have come aLYOSS no other matters in corN￿￿10n wrth the examinat￿1 to which attention should b& drawn in this report in order to enaile a UTrJ8rsta￿1iIvj of the accounls to be reached. Slgnod: Dat•: 16th January 2022 Name: Sue 8luteau Relevant profusional quallficatlonls) or body CIMA Address: 4 Charks Street. Warwick. CV34 SLE IER Oct 2018