## **Trustees’ Annual Report for the period**
**From 01/04 2020 To 31/03/2021**
**Charity name: Sycamore Halls Community Association Charity registration number: 1169184**
## **Objectives and Activities**
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SORP reference
Summary of the Para 1.17 To run local community centre to help
purposes of the charity benefit the local community
as set out in its
governing document
Summary of the main Para 1.17 and Provide three community spaces for
1.19
activities in relation to hire for free for community use; at
those purposes for the charity rate for registered charities or
public benefit, in at a reasonable hourly rate for local
particular, the activities, businesses
projects or services
identified in the
accounts.
Statement confirming Para 1.18
whether the trustees
have had regard to the
guidance issued by the
Charity Commission on
public benefit
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## **Additional information (optional)**
You may choose to include further statements where relevant about:
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SORP reference
N/A
Para 1.38
Policy on grant making
Provision of groups and activities
Para 1.38 at a reduced rate including a
Policy on social playgroup for parent and
investment including toddlers; a youth club for ages 7 –
program related 17; over 55s lunch club and chair
investment yoga.
Volunteers help us to run the
Para 1.38 Youth club, playgroup, and lunch
Contribution made by club. Without them these
volunteers services would not be possible.
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Other
## **Achievements and Performance**
SORP reference **Nothing achieved due to Covid** Summary of the main Para 1.20 achievements of the charity, identifying the difference the charity’s work has made to the circumstances of its beneficiaries and any wider benefits to society as a whole.
## **Additional information (optional)**
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You may choose to include further statements where relevant about:
A new business plan has been
written for 2023
Achievements against Para 1.41
objectives set
None set due to Covid
Performance of
fundraising activities Para 1.41
against objectives set
Investment performance Para 1.41
against objectives
Other
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## **Financial Review**
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Review of the charity’s Para 1.21 Balance 12646.73
financial position at the See financial documents for full
end of the period details
Statement explaining Para 1.22 We have two reserve funds, one
the policy for holding for emergencies and one that
reserves stating why contains covid grant payments to
they are held aid with maintenance of the
building and our administrators
wages.
Amount of reserves held Para 1.22 See financial documents for full
details
Reasons for holding zero Para 1.22 N/A
reserves
Details of fund materially Para 1.24 N/A
in deficit
Explanation of any Para 1.23 N/A
uncertainties about the
charity continuing as a
going concern
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## **Additional information (optional)**
You may choose to include further statements where relevant about:
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Hirer fees
Grants
The charity’s principal
sources of funds Para 1.47
(including any
fundraising)
Investment policy and
objectives including any Para 1.46
social investment policy
adopted
A description of the Para 1.46
principal risks facing the
charity
Other
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## **Structure, Governance and Management**
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Description of charity’s
trusts:
Type of governing Para 1.25 Constitution
document
(trust deed, royal
charter)
How is the charity Para 1.25 CIO
constituted?
(e.g unincorporated
association, CIO)
Trustee selection Para 1.25 Trustees are nominated and
methods including elected at AGM or EGM in special
details of any circumstances.
constitutional provisions
e.g. election to post or
name of any person or
body entitled to appoint
one or more trustees
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## **Additional information (optional)**
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You may choose to include further statements where relevant about:
Constitution; Children &
Vulnerable adults; Health &
Policies and procedures Safety; Equal Opportunities;
adopted for the Para 1.51 Equality & Discrimination;
induction and training of Whistleblowing; Complaints; Data
trustees Protection; GDPR; Disciplinary &
Grievance; Fraud, Theft & Any
Bullying; Stress; Confidentiality;
Volunteering
Chair; Vice Chair; Secretary;
Treasurer – Trustees/voluntary
The charity’s
organisational structure Para 1.51 Administrator – paid role
and any wider network
with which the charity Project Leader – Youth
works Group/Voluntary
Project Leader – Play
Group/Voluntary
Host/Hostess – Lunch
Club/Voluntary
Relationship with any Para 1.51
related parties
Other
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## **Reference and Administrative details**
Charity name
Sycamore Halls Community Association
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Other name the charity SHCA
uses
Registered charity 1169184
number
Charity’s principal Sycamore Halls Community Centre
address Sycamore Way
Winklebury
Basingstoke
RG23 8AB
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## **Names of the charity trustees who manage the charity**
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Name of person (or body)
Dates acted if not for
Trustee name Office (if any) entitled to appoint trustee
whole year
(if any)
1 Shirley Keer Chair
2 Matthew Clarke Vice Chair
3 Diana Clarke Treasurer
4 Martella Hayes Secretary
5 Angela Freeman Trustee
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20
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Corporate trustees – names of the directors at the date the report was approved **Director name**
**N/A**
Name of trustees holding title to property belonging to the charity
**Trustee name Dates acted if not for whole year N/A**
## **Funds held as custodian trustees on behalf of others**
Description of the assets N/A held in this capacity
Name and objects of the N/A charity on whose behalf the assets are held and how this falls within the custodian charity’s objects Details of arrangements N/A for safe custody and segregation of such assets from the charity’s own assets
## **Additional information (optional)**
## **Names and addresses of advisers (Optional information)**
**Type of Name Address adviser**
**Name of chief executive or names of senior staff members (Optional information)**
## **Exemptions from disclosure**
Reason for non-disclosure of key personnel details
## **Other optional information**
## **Declarations**
**The trustees declare that they have approved the trustees’ report above. Signed on behalf of the charity’s trustees** SHIRLEY KEER **Signature(s)** Diana Clarke Shirley Marea Keer **Full name(s)** Diana Maria Clarke **Position (eg** Treasurer Chairperson **Secretary, Chair, etc)**
**Date** 20/08/2022
||**Sycamore Halls Community Association**|**Sycamore Halls Community Association**|**Sycamore Halls Community Association**|**1169184**|**1169184**|**CC16a**|
|---|---|---|---|---|---|---|
||**For the period from**|01/04/2020|**To**||31/03/2021||
||||||||
|**Section A Receipts and payments**|||||||
|**A1 Receipts**|**Unrestricted funds**
**to the nearest £**
**3,569**
**744**
**160**
**490**
**23,407**
**18**
**28,388**
**-**
**-**
**-**
**28,388**
**267**
**5,419**
**8,984**
**294**
**118**
**400**
**7,109**
**315**
**22,906**
**-**
**-**
**-**
**22,906**
**5,482**
**-**
**15,629**
**21,110**|**Restricted funds**
**to the nearest £**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**|**Endowment funds**
**to the nearest £**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**||**Total funds**
**to the nearest £**
**3,569**
**744**
**160**
**490**
**-**
**-**
**23,407**
**-**
**18**
**28,388**
**-**
**-**
**-**
**28,388**
**267**
**-**
**5,419**
**-**
**8,984**
**294**
**-**
**118**
**400**
**-**
**7,109**
**315**
**22,906**
**-**
**-**
**-**
**22,906**
**5,482**
**-**
**15,629**
**21,110**|**Last year**
**to the nearest £**|
|Hirers - Hall|**3,569**|||||**31,712**|
|Cash Receipts -Hirers|**744**|||||**7,586**|
|Party - Hire|**160**|||||**236**|
|WYP|**490**|||||**5,308**|
|Advertising||||||**240**|
|Saplings||||||**-**|
|Grants|**23,407**|||||**33,507**|
|Hall Events||||||**4,804**|
|Other|**18**|||||**1,190**|
|**_Sub total_**_(Gross income for AR)_|**28,388**|||||**84,584**|
|**A2 Asset and investment sales, (see table).**|||||||
||**-**||||||
||**-**|||||**-**|
|**_Sub total_**|**-**|||||**-**|
|**_Total receipts_**
**A3 Payments**|||||||
|||||||**84,584**|
||||||||
|
Consumables|**267**|||||**523**|
|Stationary||||||**12**|
|Utilities|**5,419**|||||**9,970**|
|Advertising||||||**1,631**|
|Maintenances|**8,984**|||||**36,075**|
|Equipment|**294**|||||**881**|
|Training||||||**-**|
|insurance|**118**|||||**961**|
|Cleaning Materials|**400**|||||**7,589**|
|Event costs||||||**4,361**|
|Wages - Cleaner|**7,109**|||||**6,721**|
|misc|**315**|||||**2,440**|
|**_Sub total_**|**22,906**|||||**71,163**|
||||||||
|**A4 Asset and investment purchases, (see**
**table)**|||||||
||**-**||||||
||**-**||||||
|**_Sub total_**|**-**|||||**-**|
|**_Total payments_**
**_Net of receipts/(payments)_**
**A5 Transfers between funds**
**A6 Cash funds last year end**
**_Cash funds this year end_**|||||||
|||||||**71,163**|
||||||||
||**5,482**|**-**|**-**||**5,482**|**13,420**|
||**-**|**-**|**-**||**-**|**-**|
||**15,629**|**-**|**-**||**15,629**|**-**|
||**21,110**|**-**|**-**||**21,110**|**13,420**|
CCXX R1 accounts (SS)
11/05/2022
1
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Section B Statement of assets and liabilities at the end of the period
Unrestricted funds Restricted funds Endowment funds
Categories Details
to nearest £ to nearest £ to nearest £
B1 Cash funds Bank 21,110 - - This is the end balance
Cash - - -
- - -
Total cash funds 21,110 - -
(agree balances with receipts and payments account(s)) OK OK OK
Unrestricted funds Restricted funds Endowment funds
Details to nearest £ to nearest £ to nearest £
B2 Other monetary assets - - -
- - -
- - -
- - -
- - -
- - -
Fund to which asset
Details belongs Cost (optional) Current value (optional)
B3 Investment assets - -
- -
- -
- -
- -
Fund to which asset
Details belongs Cost (optional) Current value (optional)
B4 Assets retained for the charity’s own - -
use - -
- -
- -
- -
- -
- -
- -
- -
Fund to which liability Amount due (optional) When due (optional)
Details relates
B5 Liabilities -
-
-
-
-
Signed by one or two trustees on behalf of all the trustees Signature Print Name Date of approval
Matthew Clarke 11/5/2022
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CCXX R2 accounts (SS)
11/05/2022
2
## **Independent examiner's report on the accounts**
**Section A Independent Examiner’s Report**
|**Report to the trustees/**
**members of**
**On accounts for the year**
**ended**
**Set out on pages**|Charity Name
Sycamore Halls Community Association|||
|---|---|---|---|
|||||
||31/03/21|**Charity no**
**(if any)**|1169184|
|||||
||Page 1 and 2|||
I report to the trustees on my examination of the accounts of the above charity (“the Trust”) for the year ended 30/03/2021. **Responsibilities and** As the charity's trustees, you are responsible for the preparation of the **basis of report** accounts in accordance with the requirements of the Charities Act 2011 (“the Act”).
I report in respect of my examination of the Trust’s accounts carried out under section 145 of the 2011 Act and in carrying out my examination, I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.
## **Independent**
## **examiner's statement**
I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination which gives me cause to believe that in, any material respect:
- the accounting records were not kept in accordance with section 130 of the Charities Act; or
- the accounts did not accord with the accounting records; or
- the accounts did not comply with the applicable requirements concerning the form and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a ‘true and fair’ view which is not a matter considered as part of an independent examination.
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.
* _Please delete the words in the brackets if they do not apply._
**Date:** 15/05/22
**Signed: Name:** Leslie James McEvoy **Relevant professional** ACMA, CGMA – CIMA
1
**Oct 2018**
**IER**
**qualification(s) or body (if any):**
**Address:**
33 Willoughby Way Basingstoke RG23 8AX
## **Section B Disclosure**
Only complete if the examiner needs to highlight material matters of concern (see CC32, Independent examination of charity accounts: directions and guidance for examiners).
**Give here brief details of any items that the examiner wishes to disclose** .
2
**Oct 2018**
**IER**