Yeadon Sailing Club CIO Charity Number: 1169182
Annual Report and Financial Statements 1[st] January 2023 – 31[st] December 2023
Yeadon Sailing Club CIO
Annual Report and Financial Statements 1[st] January 2023– 31[st] December 2023
Trustees’ Report for the year ended 31[st] December 2023
Reference and administrative details of the charity, its trustees, committee and advisors The trustees and committee during the financial year were:
Trustees:
| To March 2023 | From March 2023 | |
|---|---|---|
| Chair of Trustees | Dennis Beard | Dennis Beard |
| Treasurer | Tony Langley | Tony Langley |
| Elected trustee | Sarah Cooke | Sarah Cooke |
| Elected trustee | Tony Dufton | Tony Dufton |
| Elected trustee | Neil McInnes | Neil McInnes |
| Elected trustee | Louise Harding | Louise Harding |
Committee:
| Committee: | ||
|---|---|---|
| Role | To March 2023 | From March 2023 |
| Commodore | Vacant | Vacant |
| Rear Commodore | Vacant | Vacant |
| Vice Commodore | Vacant | Vacant |
| Secretary | Vacant | Vacant |
| Treasurer | Tony Langley | Tony Langley |
| Membership Secretary | Patrick Gregory | Tim Burnett |
| Sailing Secretary | Jon Wheble | Jon Wheble |
| Sailing Coach | Tony Dufton | Tony Dufton |
| Bosun | Paul Bradley | Paul Bradley |
| Safeguarding Officer | Andy Baines | Andy Baines |
| Committee member | Louise Harding | Jackie Friend |
| Committee member | Richard Birmingham | Geir Rafnsson |
| Committee member | Sarah Cooke | Sarah Cooke |
| Committee member | Kimberley Bateman | Kimberley Bateman |
| Committee member | Glenis Burgess | Glenis Burgess |
Charity Number:
The charity was registered with the Charity Commission for England and Wales, number 1169182, on 14[th] September 2016.
Registered Office:
Tarnfield Park High Street Yeadon Leeds. LS19 7TA.
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Yeadon Sailing Club Charity Number: 1169182
Bankers:
Virgin Money Skipton Building Society Waver Green Principal Office Pudsey, The Bailey Leeds Skipton LS28 7BG BD23 1DN
Independent Examiner:
Valerie Walton Northern Accounting Services First Floor, 64 Hall Lane Leeds. LS12 2LH
Objectives of the Charity
Yeadon Sailing Club (YSC) was established in 1928 and sails on Yeadon Tarn which is approximately 20 acres in size and has a maximum depth of about 6 feet. YSC has a long tradition of providing excellent racing, training and social sailing opportunities to all members of the community from the Yorkshire region. YSC provides individuals of all levels with an opportunity to push themselves and take on a new challenge.
The club maintains a clubhouse, dinghy park and a fleet of club boats for the purposes of providing sailing opportunities for its membership. Encouragement and facilities are made available to attract all those who want to experience sailing. Membership is open to all and visitors are welcome.
The objects of Yeadon Sailing Club are (1) To promote community participation in healthy recreation by providing facilities to participate in water-based amateur sport; and (2) To advance education for the public benefit in the subject of water-based sports.
Public Benefit Statement
In setting our objectives and planning our activities, the Trustees and Committee have given serious consideration to the Charity Commission’s guidance on public benefit.
Financial Review
YSC Financial report for 2023
At 1st January we had £8817.79 at the virgin bank There was a trading account deficit over the year of £2483
This would have been larger if it were not for the income from selling duck food of £1700. Without this we would have had a deficit of £4200.
Unfortunately we did not see an increase in membership income.
Our final Virgin bank balance was £5667 Our savings accounts at Skipton BS was £19493 +5684, totalling £25177
Reserves policy
It is the clubs’ policy to maintain a balance in the region of £15,000 which equates to approximately 9 months running costs.
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Yeadon Sailing Club Charity Number: 1169182
Risk and Internal Control
The Club has in place systems of internal controls that are designed to provide reasonable assurance against material mismanagement or loss. These include financial controls and comprehensive insurance policies are in place to ensure that insurable risks are covered.
Plans for future years
To continue to run the Club effectively we are in need a broad range of volunteers . There is a small group of active committee members who continue to run the Club.
We have been reviewing our membership structure to attract new people into sailing.
The Club is still renegotiating the lease and licence with Leeds City Council. We continue to run different types of sailing activities including a number of one day trophy events, family racing days and beginners racing to encourage participation.
Structure, governance and management
The charity is governed by the constitution and was recognised by the Charity Commission on 14[th] September 2016. The club is affiliated to the Royal Yachting Association and all activities organised by the club take place under the jurisdiction of the national body.
The Trustees of Yeadon Sailing Club, acting as a Board, carry the responsibility of complying with the requirements of the Constitution.
Other key documents include
Terms of Delegation - the trustees have delegated management responsibilities to the club’s committee. Operating Rules - laid down by the Trustees and Committee, by authority of the Constitution, and can be altered from time to time at its discretion.
The trustees meet twice per year referring operational details to the committee which meets more regularly.
Declaration
The trustees declare that they approved the report and accounts for the period ended 31[st] December 2023 on
Signed: Name: Dennis Beard, Chair of Trustees on behalf of the Trustees
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Yeadon Sailing Club Charity Number: 1169182
Independent Examiner’s Report to the trustees of Yeadon Sailing Club
I report on the accounts of the charity for the year ended 31[st] December 2023, which are set out in appendix 2.
Respective responsibilities of the trustees and the examiner.
The charity’s trustees are responsible for the preparation of the accounts. The charity’s trustees consider that an audit is not required for this year under section 144 (2) of the Charities Act 2011 (the 2011 Act) and that an independent examination is needed.
It is my responsibility to examine the account under section 145 of the 2011 Act, follow the procedures laid down in the general Directions given by the Charity Commission under section 145(5)(b) of the 2011 Act and state whether particular matters have come to my attention.
Basis of independent examiner’s statement
My examination was carried out in accordance with the general Directions given by the Charity Commission. An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts,and seeking explanations from the trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit and consequently no opinion is given as to whether the accounts present a ‘true and fair view’ and the report is limited to those matters set out in the statement below.
Independent examiner’s statement
In connection with my examination, no matter has come to my attention:
- 1) Which gives me reasonable cause to believe that in any material respect the requirements:
To keep accounting records in accordance with section 130 of the 2011 Act; and
To prepare accounts which accord with the accounting records and comply with the accounting requirements of the 2011 Act have not been met; or
2) To which, in my opinion, attention should be drawn in order to enable a proper understanding of the accounts to be reached.
Signed Name: Valerie Walton
Date: ……………………
Northern Accounting Services First Floor, 64 Hall Lane Leeds LS12 2LH
Approval of the accounts
The financial statements were approved by the trustees on:
(Chair of the Trustees) Name: Dennis Beard
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Yeadon Sailing Club Charity Number: 1169182
Notes to the accounts
For the year ended 31 December 2023
1. Accounting policies
Basis of accounting
The trustees have taken advantage of section 133 of the Charities Act 2011 and have prepared the accounts on a receipts and payments basis.
No changes have been made to the accounts for previous years.
Taxation
As a registered charity the organisation benefits from rates relief and is generally exempt from income tax and capital gains tax but not from VAT. Irrecoverable VAT is included in the cost of those items to which it relates.
Fund accounting
Unrestricted funds are available for use at the discretion of the trustees in furtherance of the general objectives of the charity.
The Building Fund is money raised to be used for the improvement of the Clubhouse. This money has been raised through a number of fundraising initiatives as well as through donations from individuals and groups.
Trustee/Officer/Committee Member Expenses
The club officers, committee members and trustees work entirely on a voluntary basis and no trustee, officer or committee member received any expenses during this year.
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Yeadon Sailing Club Charity Number: 1169182
Appendix 1 – Officer’s Reports
Training Report – Tony Dufton
A high standard of training continued on Tuesdays with a team of instructors lead by Tony Dufton coaching a wide age range of participants
Come and try continued with several participants going on to become members
An innovation we tried was on shore training when it became too dark to sail. This was well received with subjects such as how to trim a sail and how to gybe without capsizing . These two subjects were taught with a selection of model boats and a large fan and a tank of water which made explanations of technique easier and entertaining. Other subjects such as rules and knots were also well received.
The youth series we hosted this year was a successful event with good weather plenty of participant’s and a high standard of sailing. Of particular note was the groups head coach encouraging strong competition and tactical issues such as strong enforcement of rights within the rules.
Sailing Report – Jon Weble
Another year of varied sailing with many days with little or too much wind but there has been good participation in racing and other sailing activities, Wednesday evenings and the Frostbite series in particular have been popular. Unfortunately there was a hiatus at the end of summer with Blue-Gree Algae issues but everyone was keen to get back on the water afterwards so not too much was lost.
On a positive note, it’s great to see that some of our newer sailors have been steadily improving and are now picking up prizes at our annual awards ceremony.
Race duties have been challenging this year after deciding that pre-allocating race duties was not really working and it being left completely for people to volunteer themselves. There wasn't always an OOD available (and rarely an AOOD) so sometimes Pursuit racing was the order of the day but, because of the wide range of Handicaps, this isn't the best for all classes (and can be complicated to get the timings right). We would ask that everyone participates actively with the OOD duties, even if you don't sail much (or only participate on training evenings for instance). We can train anyone to do a duty, mostly by them helping as an AOOD, which is actually quite good fun and a great introduction to how races work - you don't need any experience to volunteer as an AOOD.
New sailors are also always welcome to join in the racing and will be gladly supported by old hands - just ask if you're not sure and someone will, almost literally, show you the ropes. I still affectionately remember the first time I had figured out things enough that I didn’t finish last - Not that it doesn’t still happen!
There hasn't been much interest shown in Social Sailing this year but members are always welcome to sail while racing is running, or between races. If you have an interest in social sailing then please just let us know and we’ll figure out how to arrange things for it. As racing at YSC is quite Social anyway you may find that you can join in a race with no difficulty
Bosun’s Report – Paul Bradley
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Yeadon Sailing Club Charity Number: 1169182
Compared to some years in which we have faced major essential renovation ie. new roof rewire cladding, this year has been relatively inexpensive
Two new showers has been a cost but not a major expense
Changing the design of our racing marks in conjunction with the fishing club and the model boat club has thrown up a few problems but this seems to have been resolved now
Plans are in place to resolve the long running fault with the main window seal so hopefully we will see the problem of water ingress here rectified
The outboard technician seems to have found the long running fault we had with the red boat which seemed to be a very fine carburettor jet prone to blockage so hopefully solved the problem
Council cut our boat park grass 2023 so will try and keep this arrangement going in cooperation with LSAC in the coming year
Membership Report
Membership Numbers 2023
| Members | 2017 | 2018 | 2019 | 2020 | 2021 | 2022 | 2023 |
|---|---|---|---|---|---|---|---|
| Life | 3 | 4 | 4 | 4 | 8 | 8 | 6 |
| Honorary | 4 | 3 | 2 | 1 | 1 | 1 | 1 |
| Reciprocal | 0 | 2 | 1 | 1 | 1 | 1 | 0 |
| Family | 33 | 24 | 20 | 12 | 20 | 14 | 28 |
| Single | 60 | 62 | 46 | 32 | 43 | 62 | 25 |
| Junior & Student |
12 | 12 | 16 | 1 | 10 | 2 | 15 |
| Associate | 9 | 10 | 7 | 3 | 3 | 2 | 3 |
| 121 | 117 | 96 | 54 | 86 | 90 | 78 |
On the 20th January at the Membership EGM, 17 Members of the Sailing club listened to proposals for a new membership structure. 100% of those attending voted in favour of the new membership model.
The new model proposed: £50 per household + Pay What You Can. This price includes one dinghy space for the year or use of the club boats for club sailing activities.
Social Media Report
To maintain a positive Social Media presence, we use the social media outlets of FaceBook and Messenger :- We use FaceBook to look out and actively interact with members, the wider sailing community and the interested public at large, then Messenger allows people to contact the Club and us to respond.
On Facebook generally the historic photos from the Howard Chadwick archives are always popular.
We try and upload photos of Racing and Training at the Club, occasionally poignant and sometimes ‘arty’ type photos when we can, also Working Parties, Social Events and even the Barley Straw works with the Parks Department and the Tarn Users Group.
We tried to keep posts positive to show people that the Club is active and there is lots going on. By ‘liking’ and sharing various posts from local sailing clubs, LSAC, the RYA North East Region, local sports clubs, members of the public and businesses we have tried to keep YSC active as part of the regional sailing area, the local area and community
We have promoted the events of our neighbours at LSAC to help them. We also use the page to promote, or to report from, other local events or establishments and also to publicise things such as the car parking fees that LCC
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Yeadon Sailing Club Charity Number: 1169182
are still considering to introduce across the council car parks to places such as the Tarn, the Chevin and Golden Acre Park !
On Messenger this year we seem to have less questions over the year than previously. This year we have mainly had questions on the lines of “Can I bring my canoe, or paddleboard, and use it on the Tarn and equally we get enquiries about LSAC activities that we can direct those enquiries to them. We have had some enquiries to us about our training and memberships which is always positive All enquiries are answered, some more easily than others !
Thank you to Howard and Tim for adding some posts and answering some of the Messenger questions during the year. We would like to increase and expand what the Club posts and keep it interesting and up to the minute but need we more people preparing posts to give some variety and we definitely need some help and support to develop the Club’s Social Media presence further, especially to understand the ever-changing possibilities of Social Media !
Please let us know if you want / are able to help with keeping YSC an active presence of social media, or if you are interested in maintaining websites
Thanks,
Neil and Rachel McInnes
Some of the pictures posted on Facebook last season.
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Yeadon Sailing Club Charity Number: 1169182
YEADON SAILING CLUB ACCOUNTS
1st January 2023 to 31st December 2023
Page 1
INDEPENDENT ACCOUNTANTS REPORT TO THE MEMBERS OF YEADON SAILING CLUB
In accordance with the instructions given to me I have scrutinised the attached accounts for the period 1st January 2023 to 31st December 2023 and examined the accounting records of the club and from the information and explanation given me
Valerie J Walton CTA, ATT Northern Accounting Services First Floor, 64 Hall Lane Leeds LS12 2LH
Page 2
YEADON SAILING CLUB
| BALANCE SHEET AS AT 31ST DECEMBER | 2023 | ||||
|---|---|---|---|---|---|
| 2023 | 2022 | 2021 | 2020 | ||
| Notes | |||||
| Fixed Assets | |||||
| Tangible Assets | 2 | 3124 | 3,200 | 3,284 | 2,966 |
| Current Assets | |||||
| Bank Balances | 5 | 30845 | 32,209 | 42,965 | 49,225 |
| Current Liabilities | |||||
| Creditors | 6 | - | - | - | |
| Net Current Assets | |||||
| 33969 | 35,409 | 46,249 | 52,191 | ||
| Capital Account | |||||
| Balance Brought Forward | 35409 | 46,250 | 52,191 | 43,978 | |
| Net deficit for the year | -1440 | -10,841 | -5,941 | 8,213 | |
| Balance carried forward | 33969 | 35,409 | 46,250 | 52,191 |
DECLARATION
I approve these accounts and confirm that I have made available all relevant records and relevant information for their preparation
Honorary Treasurer
YEADON SAILING CLUB
TRADING ACCOUNT FOR THE PERIOD 1ST JANUARY 2023 to 31ST DECEMBER 2023
| Notes | 2023 | 2022 | 2021 | 2020 | |
|---|---|---|---|---|---|
| Subscriptions | 1 | ||||
| Family | 1050 | 1,300 | 1,147 | 1,495 | |
| Single | 3740 | 2,860 | 1,989 | 3,003 | |
| Junior/Student | 210 | 62 | 285 | 30 | |
| Associate | - | 24 | 90 | ||
| Dual | - | 11 | 45 | ||
| Fees | |||||
| Boat Registrations & Dinghy | registration | 4230 | 5,129 | 4,360 | 4,260 |
| Joining | - | 360 | - | ||
| Total Membership and Fees | 9231 | 9,351 | 8,176 | 8,923 | |
| Sundry Income | |||||
| Building Society Interest | 653 | 132 | 16 | 90 | |
| Grants & Donations | 463 | 1,148 | 8,267 | 11,369 | |
| Tea Bar and Open Meetings | 281 | 719 | 72 | 15 | |
| Other Sales | 608 | 635 | 758 | ||
| Sundry | 1450 | 437 | - | - | |
| Social Events | 281 | 182 | 12 | 472 | |
| Clubhouse Donations | 1702 | 1,631 | 1,795 | 242 | |
| 4831 | 4,857 | 10,797 | 12,946 | ||
| Total income | 14061 | 14,208 | 18,973 | 21,869 | |
| Expenditure | |||||
| Rent, Rates & Water | 6057 | 7,546 | 5,980 | 4,500 | |
| Electricity | 356 | 374 | 183 | 283 | |
| Insurance | 4315 | 4,844 | 3,093 | 3,590 | |
| Repairs & Renewals | 938 | 87 | 120 | - | |
| Cleaning | 1300 | 1,040 | 780 | - | |
| Printing, Postage and Stationery | 80 | 104 | - | - | |
| Prizes & Engraving | 349 | 371 | 299 | 369 | |
| RYA & Subscriptions | 420 | 379 | 706 | 706 | |
| Club Boat Expenses | 223 | 1,095 | 926 | 1,075 | |
| Clubhouse Expenses | 827 | 405 | 895 | 1,162 | |
| Telephone | 795 | 543 | 384 | 654 | |
| Sundries | 15 | 296 | 56 | - | |
| Donations | - | - | - | ||
| Social Events | 351 | 330 | - | 429 | |
| Training | 892 | 301 | 280 | ||
| Fees | 50 | 50 | 100 | ||
| Building Fund Expenditure | 4,701 | 10,619 | 37 | ||
| Galley & Open Meeting Food Expenditu | 67 | 327 | - | 7 | |
| Depreciation | 539 | 532 | 522 | 464 |
| Transfer to Skipton Building Fund | -1133 | 1,133 | - | - |
|---|---|---|---|---|
| 15501 | 25,049 | 24,914 | 13,656 | |
| Deficit for the period | -1440 | -10,841 | -5,941 | 8,213 |
| YEADON SAILING CLUB | ||||
| NOTES TO THE ACCOUNTS |
FOR THE PERIOD 1ST JANUARY 2023 TO 31ST DECEMBER 2023
1
Subscriptions
The number of members in each category was as follows:
| Transfer to Skipton Building Fund Deficit for the period YEADON SAILING CLUB NOTES TO THE ACCOUNTS |
Transfer to Skipton Building Fund Deficit for the period YEADON SAILING CLUB NOTES TO THE ACCOUNTS |
-1133 1,133 - - |
-1133 1,133 - - |
|---|---|---|---|
| 15501 25,049 24,914 13,656 |
|||
| -1440 -10,841 -5,941 8,213 |
|||
| 23 TO 31ST DECEMBER 2023 ory was as follows: |
|||
| 2023 2022 2021 2020 |
|||
| Life Hononary Associates Reciprocal Family Single Junior/Student Associate Members 2 Fixed assets Cost At 1 January 2023 Acquisitions At 31st December 2023 Depreciation At 1 January 2023 Charge for the period At 31st December 2023 Net book value at 31 Decem |
8 8 1 1 1 7 14 34 62 6 2 2 56 88 Dinghy PaClub House and Jetty & Furniture 12,329 16078 - - |
8 8 1 1 1 7 14 34 62 6 2 2 |
8 4 |
| 1 1 1 1 20 12 43 32 10 1 3 3 |
|||
| 56 88 |
86 54 |
||
| Committee & Club Boats Total 19,648 48,055 463 463 |
|||
| 12,329 16078 |
20,111 48,518 |
||
| 11,008 15462 132 62 |
18,385 44,855 345 539 |
||
| 11,140 15524 |
18,730 45,394 |
||
| b 1,189 554 |
1,381 3,124 |
Depreciaton is calculated on a declining balance basis in order to write of the cost of fixed assets over their estimated useful lives. The annual rates used are as follows:
Dinghy park and jetty
10
| Club house and furniture | 10 |
|---|---|
| Committee and members club boats | 20 |