**To**
## **Trustees' Annual Report for the period**
Period start date Period end date 01 01 2023 31 12 2023
**From**
## Section A Reference and administration details
**Charity name Other names charity is known by Registered charity number (if any)** 1169177
The Lexi May Trust
**Charity's principal address** 15e Breach Field
Wool Wareham **Postcode BH20 6DQ**
## **Names of the charity trustees who manage the charity**
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0|**Trustee name**|**Office (if any)**|**Dates acted if not for whole**
**year **|**Name of person (or body) entitled**
**to appoint trustee (ifany)**|
|---|---|---|---|---|
||CarlyJane Hopkin|Chairperson||Samantha Hillier|
||Michael Hopkin|||Samantha Hillier|
||Samantha Hillier|||CarlyJane Hopkin|
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## **Names of the trustees for the charity, if any, (for example, any custodian trustees)**
**Dates acted if not for whole year**
March **2012**
**TAR**
1
|**Names and addresses of advisers (Optional information)**
**Type of adviser**
**Name**
**Address**|**Names and addresses of advisers (Optional information)**
**Type of adviser**
**Name**
**Address**|**Names and addresses of advisers (Optional information)**
**Type of adviser**
**Name**
**Address**|
|---|---|---|
||||
||||
||||
||||
|**Name of chief executive or names of senior staff members (Optional information)**|||
||||
## **Section B Structure, governance and management**
## **Description of the charity’s trusts**
Charitable Incorporated Organisation – Foundation Registered 14/9/16 Type of governing document (eg. trust deed, constitution) Charitable Incorporated Organisation How the charity is constituted (eg. trust, association, company) Appointed by Existing Trustees Trustee selection methods
- (eg. trust, association, company)
(eg. appointed by, elected by)
## **Additional governance issues (Optional information)**
You **may choose** to include additional information, where relevant, about:
- policies and procedures adopted for the induction and training of trustees;
- the charity’s organisational structure and any wider network with which the charity works;
- relationship with any related parties;
- trustees’ consideration of major risks and the system and procedures to manage them.
## **Section C Objectives and activities**
**Summary of the objects of the charity set out in its governing document**
For the public benefit, the relief of sickness of children with terminal illnesses or life limiting conditions in Dorset by the provision of memorable, fun and special days out.
March **2012**
**TAR**
2
During the period under review the Charity has provided a number of family fun and special days out for families in Dorset falling within the objectives of the Charity through the acquisition of entrance tickets to various theme parks and similar venues for memorable days out and also gift boxes.
During the year the Trustees continued to secure the use of a Beach Hut for family days out for many families.
**Summary of the main activities undertaken for the public benefit in relation to these objects (include within this section the statutory declaration that trustees have had regard to the guidance issued by the Charity Commission on public benefit)**
The trustees have had regard to the guidance issued by the Charity Commission on public benefit.
**Additional details of objectives and activities (Optional information)**
You **may choose** to include further statements, where relevant, about:
- policy on grantmaking;
- policy programme related investment;
- contribution made by volunteers.
March **2012**
**TAR**
3
Section D Achievements and performance
**Summary of the main achievements of the charity during the year**
During this period the Charity has been able to provide a number of days out for families in Dorset where a child within the family has a terminal illness or life limiting condition. The trustees are proud to be able to continue to help a number of families and are endeavouring to ensure more families are made aware of the charities purpose.
Close links have continued to be established with a number of Hospital Trusts in order for referrals to be made to the Charity where the conditions have been met.
March **2012**
**TAR**
4
## **Section E Financial review**
## **Brief statement of the charity’s policy on reserves**
The charity holds reserves to be able to meet the Charity’s main objective of being able to provide memorable, fun and special days out. At 31 December 2023 the Charity held reserves of £100,179. The trustees longer term objective is to raise sufficient funds to be able to acquire suitable holiday accommodation to offer short-term breaks for those families falling within the criteria of the charity’s objectives. Funds continue to grow in order to enable this alongside the family breaks.
## **Details of any funds materially in deficit**
## **Further financial review details (Optional information)**
You **may choose** to include additional information, where relevant about:
- the charity’s principal sources of funds (including any fundraising);
- how expenditure has supported the key objectives of the charity;
- investment policy and objectives including any ethical investment policy adopted.
## **Section F Other optional information**
## **Section G Declaration**
**The trustees declare that they have approved the trustees’ report above.**
**Signed on behalf of the charity’s trustees**
**Signature(s)** CJ Hopkin
**Full name(s)** Carly Jane Hopkin **Position (eg Secretary, Chair,** Chairperson **etc) Date** 13/12/2024
March **2012**
**TAR**
5
**No (if any) The Lexi May Trust 1169177 Receipts and payments accounts CC16a For the period** Period start date Period end date **To from** 01/01/2023 31/12/2023
## **Section A Receipts and payments**
|**A1 Receipts**|**Unrestricted**
**funds**
**to the nearest**
**£**
**36,578**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**36,578**
**-**
**-**
**-**
**36,578**
**7,618**
**4,590**
**4,493**
**137**
**548**
**685**
**27**
**18,098**
**819**
**-**
**819**
**18,917**
**17,661**
**-**
**82,518**
**100,179**|**Restricted**
**funds**
**to the nearest £**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**|**Endowment**
**funds**
**to the nearest £**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**|**Total funds**
**to the nearest £**
**36,578**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**36,578**
**-**
**-**
**-**
**36,578**
**7,618**
**4,590**
**4,493**
**137**
**548**
**685**
**27**
**-**
**18,098**
**819**
**-**
**819**
**18,917**
**17,661**|**Total funds**
**to the nearest £**
**36,578**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**36,578**
**-**
**-**
**-**
**36,578**
**7,618**
**4,590**
**4,493**
**137**
**548**
**685**
**27**
**-**
**18,098**
**819**
**-**
**819**
**18,917**
**17,661**|**Last year**
**to the nearest £**|
|---|---|---|---|---|---|---|
|Fundraisingand Donations|**36,578**|||||**25,246**|
||**-**|||||**-**|
||**-**|||||**-**|
||**-**|||||**-**|
||**-**|||||**-**|
||**-**|||||**-**|
||**-**|||||**-**|
||**-**|||||**-**|
|**_Sub total_**_(Gross income for_
_AR)_|**36,578**|||||**25,246**|
||||||||
|**A2 Asset and investment sales,**
**(see table).**|||||||
||**-**||||||
||**-**|||||**-**|
|**_Sub total_**|**-**|||||**-**|
|**_Total receipts_**
**A3 Payments**|||||||
|||||||**25,246**|
||||||||
|Fund Raising Events & Promotion Costs|**7,618**|||||**6,900**|
|FamilyDays Out|**4,590**|||||**5,057**|
|Beach Hut Holidays Costs|**4,493**|||||**803**|
|Postage & Stationery,etc|**137**|||||**208**|
|Telephone Costs|**548**|||||**595**|
|Travel expenses|**685**|||||**546**|
|MeetingExpenses|**27**|||||**23**|
|||||||**-**|
|**_Sub total_ **|**18,098**|||||**14,132**|
||||||||
|**A4 Asset and investment**
**purchases, (see table)**|||||||
|**See Table**|**819**|||||**1,853**|
||**-**|||||**-**|
|**_Sub total_ **|**819**|||||**1,853**|
|**_Total payments_**
**_Net of receipts/(payments)_**
**A5 Transfers between funds**
**A6 Cash funds last year end**
**_Cash funds this year end_**|||||||
|||||||**15,985**|
||||||||
||**17,661**|**-**|**-**|
**17,661**||**9,261**|
||**-**|**-**|**-**|**-**||**-**|
||**82,518**|**-**|**-**|**82,518**||**73,257**|
||**100,179**|**-**|**-**|**100,179**||**82,518**|
CCXX R1 accounts (SS)
19/12/2024
1
## **Section B Statement of assets and liabilities at the end of the period**
|**Categories**
**B5 Liabilities**
**B3 Investment assets**
**B2 Other monetary assets**
**B4 Assets retained for the**
**charity’s own use**
**B1 Cash funds**|**Details**
**Details**
**_Total cash funds_**
(agree balances with receipts and payments
account(s))
Cash in Hand
Cash at Bank
**Details**
**Details**
Storage Shed
Total
**Details**|**Unrestricted**
**funds**
**to nearest £**
**183**
**99,996**
**-**
**100,179**
OK
**Unrestricted**
**funds**
**to nearest £**
**-**
**-**
**-**
**-**
**-**
**-**
**Fund to which**
**asset belongs**
**Fund to which**
**asset belongs**
Unrestricted
**Fund to which**
**liability relates**|**Restricted**
**funds**
**to nearest £**
**-**
**-**
**-**
**-**
OK
**Restricted**
**funds**
**to nearest £**
**-**
**-**
**-**
**-**
**-**
**-**
**Cost (optional)**
**-**
**-**
**-**
**-**
**-**
**Cost (optional)**
**819**
**-**
**-**
**819**
**Amount due**
**(optional)**
**-**
**-**
**-**
**-**
**-**|**Endowment**
**funds**
**to nearest £**|
|---|---|---|---|---|
|||||**-**|
|||||**-**|
|||||**-**|
|||||**-**|
|||||OK|
|||||**Endowment**
**funds**
**to nearest £**|
|||||**-**|
|||||**-**|
|||||**-**|
|||||**-**|
|||||**-**|
|||||**-**|
|||||**Current value**
**(optional)**|
|||||**-**|
|||||**-**|
|||||**-**|
|||||**-**|
|||||**-**|
|||||**Current value**
**(optional)**|
|||||**-**|
|||||**-**|
|||||**-**|
|||||**-**|
|||||**-**|
|||||**-**|
|||||**-**|
|||||**-**|
|||||**-**|
|||||**When due**
**(optional)**|
||||**-**||
||||**-**||
||||**-**||
||||**-**||
||||**-**||
## **NOTE:**
No guarantees have been given by the Charity during the period.
No debts were owed at 31 December 2023 and no charges are held over any of the Charity's assets.
Signed by one or two trustees on behalf of all the trustees
|Signature
CJ Hopkin
2|Print Name
CarlyJane Hopkin|Date of
approval|
|---|---|---|
|CJ Hopkin|CarlyJane Hopkin|13/12/2024|
|2||19/12/2024|
CCXX R2 accounts (SS)
**Independent examiner's report on the accounts**
## **Section A Independent Examiner’s Report**
**Report to the trustees/** Charity Name **members of** The Lexi May Trust **On accounts for the year** 31 December 2023 **Charity no** 1169177 **ended (if any) Set out on pages** 1 and 2 (remember to include the page numbers of additional sheets)
I report to the trustees on my examination of the accounts of the above charity (“the Trust”) for the year ended **31/12/2023.**
- **Responsibilities and** As the charity trustees of the Trust, you are responsible for the preparation **basis of report** of the accounts in accordance with the requirements of the Charities Act 2011 (“the Act”).
I report in respect of my examination of the Trust’s accounts carried out under section 145 of the 2011 Act and in carrying out my examination, I have followed the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.
**Independent** I have completed my examination. I confirm that no material matters have **examiner's statement** come to my attention in connection with the examination which gives me cause to believe that in, any material respect:
- accounting records were not kept in accordance with section 130 of the Act or
- the accounts do not accord with the accounting records
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in order to enable a proper understanding of the accounts to be reached.
**Signed:** MA Haigh **Date:** 13/12/2024 **Name:** Mark Andrew Haigh **Relevant professional** FMAAT **qualification(s) or body (if any): Address:** HardingRedmans, Bridge House Court Road Swanage BH19 1DX
## **Section B Disclosure**
Only complete if the examiner needs to highlight matters of concern (see CC32, Independent examination of charity accounts: directions and guidance for examiners).
1
**October 2018**
**IER**
**Give here brief details of any items that the examiner wishes to disclose** .
2
**October 2018**
**IER**