2022-12-31-accounts - The Lexi May Trust

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Trustees' Annual Report for the period

Period start date Period end date 01 01 2022 31 12 2022

From

Section A Reference and administration details

Charity name Other names charity is known by Registered charity number (if any) 1169177

The Lexi May Trust

Charity's principal address 15e Breach Field

Wool Wareham Postcode BH20 6DQ

Names of the charity trustees who manage the charity

Trustee name	Office (if any)	Name of person (or body) entitled to appoint trustee (ifany)
CarlyJane Hopkin	Chairperson	Samantha Hillier
Michael Hopkin		Samantha Hillier
Samantha Hillier		CarlyJane Hopkin

Names of the trustees for the charity, if any, (for example, any custodian trustees)

Dates acted if not for whole year

March 2012

TAR

Names and addresses of advisers (Optional information) Type of adviser Name Address	Names and addresses of advisers (Optional information) Type of adviser Name Address	Names and addresses of advisers (Optional information) Type of adviser Name Address




Name of chief executive or names of senior staff members (Optional information)

Section B Structure, governance and management

Description of the charity’s trusts

Charitable Incorporated Organisation – Foundation Registered 14/9/16 Type of governing document (eg. trust deed, constitution) Charitable Incorporated Organisation How the charity is constituted (eg. trust, association, company) Appointed by Existing Trustees Trustee selection methods

(eg. trust, association, company)

(eg. appointed by, elected by)

Additional governance issues (Optional information)

You may choose to include additional information, where relevant, about:

policies and procedures adopted for the induction and training of trustees;
the charity’s organisational structure and any wider network with which the charity works;
relationship with any related parties;
trustees’ consideration of major risks and the system and procedures to manage them.

Section C Objectives and activities

Summary of the objects of the charity set out in its governing document

For the public benefit, the relief of sickness of children with terminal illnesses or life limiting conditions in Dorset by the provision of memorable, fun and special days out.

March 2012

TAR

During the period under review the Charity has provided a number of family fun and special days out for families in Dorset falling within the objectives of the Charity through the acquisition of entrance tickets to various theme parks and similar venues for memorable days out and also gift boxes.

During the year the Trustees also secured the use of a Beach Hut for family days out for many families.

Summary of the main activities undertaken for the public benefit in relation to these objects (include within this section the statutory declaration that trustees have had regard to the guidance issued by the Charity Commission on public benefit)

The trustees have had regard to the guidance issued by the Charity Commission on public benefit.

Additional details of objectives and activities (Optional information)

You may choose to include further statements, where relevant, about:

policy on grantmaking;
policy programme related investment;
contribution made by volunteers.

March 2012

TAR

Section D Achievements and performance

Summary of the main achievements of the charity during the year

During this period the Charity has been able to provide a number of days out for families in Dorset where a child within the family has a terminal illness or life limiting condition.

The trustees are proud that despite the prevailing conditions during the year they have still been able to help a number of families and are endeavouring to ensure more families are made aware of this.

Close links have continued to be established with a number of Hospital Trusts in order for referrals to be made to the Charity where the conditions have been met.

March 2012

TAR

Section E Financial review

Brief statement of the charity’s policy on reserves

The charity holds reserves to be able to meet the Charity’s main objective of being able to provide memorable, fun and special days out. At 31 December 2022 the Charity held reserves of £82,518. The trustees longer term objective is to raise sufficient funds to be able to acquire suitable holiday accommodation to offer short-term breaks for those families falling within the criteria of the charity’s objectives. Funds continue to grow in order to enable this alongside the family breaks.

Details of any funds materially in deficit

Further financial review details (Optional information)

You may choose to include additional information, where relevant about:

the charity’s principal sources of funds (including any fundraising);
how expenditure has supported the key objectives of the charity;
investment policy and objectives including any ethical investment policy adopted.

Section F Other optional information

Section G Declaration

The trustees declare that they have approved the trustees’ report above.

Signed on behalf of the charity’s trustees

Signature(s) CJ Hopkin

Full name(s) Carly Jane Hopkin Position (eg Secretary, Chair, Chairperson etc) Date 06/12/2023

March 2012

TAR

No (if any) The Lexi May Trust 1169177 Receipts and payments accounts CC16a For the period Period start date Period end date To from 01/01/2022 31/12/2022

Section A Receipts and payments

A1 Receipts	Unrestricted funds to the nearest £ 25,246 - - - - - - - 25,246 - - - 25,246 6,900 5,057 803 208 595 546 23 14,132 1,853 - 1,853 15,985 9,261 - 73,257 82,518	Restricted funds to the nearest £ - - - - - - - - - - - - - - - - - - - - - - - - - - - - -	Endowment funds to the nearest £ - - - - - - - - - - - - - - - - - - - - - - - - - - - - -	Total funds to the nearest £ 25,246 - - - - - - - 25,246 - - - 25,246 6,900 5,057 803 208 595 546 23 - 14,132 1,853 - 1,853 15,985 9,261	Last year to the nearest £
Fundraisingand Donations	25,246				8,239
	-				-
	-				-
	-				-
	-				-
	-				-
	-				-
	-				-
~~*Sub total~~~~(Gross income for~~ AR)*	25,246				8,239

A2 Asset and investment sales, (see table).
	-
	-				-
*Sub total*	-				-
*Total receipts* A3 Payments
					8,239

Fund RaisingEvents & Promotion Costs	6,900				2,917
FamilyDays Out	5,057				3,899
Beach Hut Holidays Costs	803				-
Postage & Stationery,etc	208				321
Telephone Costs	595				591
Travel expenses	546				295
MeetingExpenses	23				38
					-
**Sub total **	14,132				8,061

A4 Asset and investment purchases, (see table)
See Table	1,853
	-				-
**Sub total **	1,853				-
*Total payments* *Net of receipts/(payments)* A5 Transfers between funds A6 Cash funds last year end *Cash funds this year end*
					8,061

	9,261	-	-	9,261	178
	-	-	-	-	-
	73,257	-	-	73,257	73,079
	82,518	-	-	82,518	73,257

Section B Statement of assets and liabilities at the end of the period

Categories B1 Cash funds	Details Cash in Hand Cash at Bank	Unrestricted funds to nearest £ 46 82,472	Restricted funds to nearest £ - -	Endowment funds to nearest £
	Cash in Hand	46	-	-
	Cash at Bank	82,472	-	-

B4 Assets retained for the charity’s own use

	-		-	-
*Total cash funds*	82,518		-	-
(agree balances with receipts and payments
account(s))	OK	OK		OK
Details	Fund to which asset belongs	Cost	(optional)	Current value (optional)
Event Seating	Unrestricted		420	-
Storage Shed	Unrestricted		1,285	-
Collection Pots	Unrestricted		108	-
Cabinet Beach Hut	Unrestricted		40	-
	Unrestricted			-
	Unrestricted			-
			-	-
			-	-
Total			1,853	-

Independent examiner's report on the accounts

Section A Independent Examiner’s Report

Report to the trustees/ Charity Name members of The Lexi May Trust

On accounts for the year 31 December 2022 Charity no 1169177 ended (if any) Set out on pages 1 and 2 (remember to include the page numbers of additional sheets)

I report to the trustees on my examination of the accounts of the above charity (“the Trust”) for the year ended 31/12/2022.
Responsibilities and As the charity trustees of the Trust, you are responsible for the preparation basis of report of the accounts in accordance with the requirements of the Charities Act 2011 (“the Act”).

I report in respect of my examination of the Trust’s accounts carried out under section 145 of the 2011 Act and in carrying out my examination, I have followed the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.

Independent I have completed my examination. I confirm that no material matters have examiner's statement come to my attention in connection with the examination which gives me cause to believe that in, any material respect:

accounting records were not kept in accordance with section 130 of the Act or
the accounts do not accord with the accounting records

I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in order to enable a proper understanding of the accounts to be reached.

Signed: MA Haigh Date: 06/12/2023 Name: Mark Andrew Haigh Relevant professional FMAAT qualification(s) or body (if any):

Address: HardingRedmans, Bridge House Court Road Swanage BH19 1DX

Section B Disclosure

Only complete if the examiner needs to highlight matters of concern (see CC32, Independent examination of charity accounts: directions and guidance for examiners).

October 2018

IER

Give here brief details of any items that the examiner wishes to disclose .

October 2018

IER