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2022-03-31-accounts

Charity Number: 1169169

Grafton Centre

Development Trust CIO

Trustees’ report and financial statements For the year ended 31 March 2022

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Grafton Centre Development Trust CIO Reference and administration information

Charity number 1169169

Registered office and operational address

The Grafton Centre, Grafton Street, Hyde, Stockport, SK14 2AX

Trustees

Trustees, who are also directors under company law, who served during the year and up to the date of this report were as follows:

Cllr Philip Fitzpatrick Chair Jacqueline Owen Secretary Julie Brinicombe Denise Ward

No trustees held title to property belonging to the charity during the reporting period or at the date of approval.

Key management personnel

Key management personnel comprise the trustees and the Community Centre Manager.

Bankers

Lloyds TSB Bank PLC 1 Butler Place Westminster London SW1H 0PR

Independent Examiner

Patrick Morrello ACA Third Sector Accountancy Limited Holyoake House Hanover Street Manchester M60 0AS

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Grafton Centre Development Trust CIO Trustees’ Annual Report for the year ended 31st March 2022

The trustees present their report and the unaudited financial statements for the year ended 31 March 2022

Reference and administrative information set out on page 1 forms part of this report. The financial statements comply with current statutory requirements, the memorandum and articles of association and the Statement of Recommended Practice - Accounting and Reporting by Charities: SORP applicable to charities preparing their accounts in accordance with FRS 102.

Objectives and activities

Purposes and aims

Provide facilities for health and social welfare for recreation and leisure time occupation of residents, the centre aims to work towards defeating isolation and loneliness.

To further or benefit the residents of Tameside and the neighbourhood, without distinction of sex, sexual orientation, race or of political, religious or other opinions by associating together the said residents and the local authorities, voluntary and other organisations in a common effort to advance education and to provide facilities in the interests of social welfare for recreation and leisure time occupation with the objective of improving the conditions of life for the residents.

Main activities

The centre continues to be rented out most evenings and weekends, though one of our regular users has moved into their own space, we are actively looking to replace this regular income, which helps to ensure our financial stability. New activities have been added to our offer, such as indoor curling and a chess club.

Our Entertainment Committee has again organised a number of outings and events; including social events at Easter & Halloween. We also held a MacMillan Coffee Morning to raise funds for this worthwhile charity.

The Community Café continues to provide hot meals & snacks Mon – Fri cooked & served by our volunteers. All our kitchen staff have up to date training, meaning they are compliant with food regulations and the café was Rated 5. This resource is invaluable for those living alone as it ensures they have access to nutritious food at a reasonable price.

Key Achievements and Performance

Our biggest achievement is to have survived the pandemic, both personally and as a Charity. The year 202122 began with us still facing COVID issues, consequently, the membership

numbers have reduced, we are working hard to encourage people to re-join and to attract new members.

We were fortunate, to be allocated the funding, to provide 200 Winter Warmer Bags for our members, on a first come first served basis. They contained a fleece blanket, a thermal mug, tissues, cough sweets and other treats. The bags were very well received, by our members.

Our Christmas lunches were once again a great success.

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Grafton Centre Development Trust CIO Trustees’ Annual Report for the year ended 31st March 2022

Our volunteers make all of this possible; to recognise their contribution and show our appreciation we have been granted funding to celebrate all their hard work.

Beneficiaries of our Services

All adults in the Tameside area are welcome to attend groups and classes for exercise and social interaction, and we have a café servicing low-cost snacks and meals.

Our membership has remained at a good level, even with the impact of the pandemic and the reticence of some to venture out still. Our AGM was held 7[th] Feb 2022.

Financial review

At the end of the reporting period Grafton Community Centre had total funds of £100,638 (2021: £70,305) consisting of unrestricted funds of £100,638 (2021: £65,305) and restricted funds of £Nil (2021: £5,000). Cash reserves at bank were £77,219 (2021: £50,515). There are no immediate concerns about the charity’s finance.

During the year the charity received unrestricted income of £111,345 (2021: £74,910) and restricted income of £0 (2021: £0). Expenditure for the year from unrestricted funds was £76,012 (2021: £78,356) and from restricted funds £5,000 (2021: £Nil).

Reserves policy

The charity is in the process of developing its reserves policy and currently aims to maintain reserves at the level of 3 months core costs which stands at £27,000 which is well covered by unrestricted funds of £100,638 held by the charity.

Plans for the Future

Following the pandemic we reassessed our plans for an extension and decided to put this on hold until the membership has returned to previous levels. The economic climate was also a factor in this decision.

Structure, governance and management

Trustees, elected at the Annual General Meeting (AGM), will be elected at the AGM on a third basis going forward. Trustees are members of the centre who present themselves as interested to be trustees with a skill set of interest or are approached as outside persons with a skillset which may be helpful to the charity.

The organisation is a Charitable Incorporated Organisation, incorporated and registered as a charity on 14 September 2016.

The charity was established under a constitution which established the objects and powers of the charity and its governance.

The trustees are members of the charity but this entitles them only to voting rights. The trustees have no beneficial interest in the charity.

All trustees give their time voluntarily and receive no benefits from the charity. The trustees do not claim expenses.

Related parties and relationships with other organisations

We work closely together with Tameside MBC.

Remuneration policy for key management personnel

The trustees have adopted a model renumeration policy provided by their payroll provider, Action Together.

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Grafton Centre Development Trust CIO Trustees’ Annual Report for the year ended 31st March 2022

Risk management

The trustees regularly review and assess the risks face by the Charity which fall into the main categories listed below:

The Charity has recruited and retained a board of trustees with an appropriate range of skills and experience with access to specialist support when required, for example using Action Together to manage payroll services, using external legal and accountancy support. In addition, it has recruited experienced and qualified management and support staff.

The operations of the charity are well managed and meet and enhance the requirements of service and centre users, supported by a number of committed and hard-working volunteers. The trustees have invested in the fabric of the building to enhance user experience and also in equipment to improve the efficiency of its operations.

The trustees have secured a lease on the centre building with Tameside MBC that will enable them to bid for a wider range of external funding, in addition to maintaining a steady income stream from lettings, sale of lunches and refreshments, membership fees and activities.

The trustees and volunteers work hard to raise awareness of the opportunities and services offered by the Charity, which is evidenced by the sustained membership. The Charity holds the Queens Award for Voluntary Service. This is the highest award that can be given to volunteer groups in the United Kingdom. The key criteria for successful nomination is that the group provides a service that meets the needs for people living in the local community and it is supported, recognised and respected by the local community and the people who benefit from it.

The trustees regularly review legal requirements and regulations relating to the Charity and its operations.

Statement of responsibilities of the trustees

The trustees confirm that they have referred to the guidance contained in the Charity Commission’s general guidance on public benefit when reviewing the aims and objects and in planning future activities and setting policy for the future.

The trustees are responsible for preparing the trustees’ annual report and the financial statements in accordance with applicable law and United Kingdom Accounting Standards (United Kingdom Generally Accepted Accounting Practice).

Charity law requires the trustees to prepare financial statements for each financial year which give a true and fair view of the state of affairs of the charity and of the incoming resources and application of resources of the charity for that period. In preparing these financial statements, the trustees are required to:

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Grafton Centre Development Trust CIO

Trustees’ Annual Report for the year ended 31st March 2022

The trustees are responsible for keeping proper accounting records that disclose with reasonable accuracy at any time the financial position of the charity and enable them to ensure that the financial

statements comply with the Charities Act 2011. They are also responsible for safeguarding the assets of the charity and hence for taking reasonable steps for the prevention and detection of fraud and other irregularities.

The trustees are responsible for the maintenance and integrity of the corporate and financial information included on the charity’s website. Legislation in the United Kingdom governing the preparation and dissemination of financial statements may differ from legislation in other jurisdictions.

This report was approved by the trustees on date ……………………….…………. and signed on their behalf by 08 / 03 / 2023

Cllr Phillip Fitzpatrick

Chair

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Independent examiner’s report to the trustees of Grafton Centre Development Trust CIO

I report on the accounts of the charity for the year ended 31 March 2022 set out on pages 7 to 17.

Respective responsibilities of trustees and examiner

The charity's trustees are responsible for the preparation of the accounts. The charity’s trustees consider that an audit is not required for this year under section 144 of the Charities Act 2011 and that an independent examination is needed.

It is my responsibility to:

Basis of independent examiner’s statement

My examination was carried out in accordance with general Directions given by the Charity Commission. An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts, and seeking explanations from the trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit, and consequently no opinion is given as to whether the accounts present a ‘true and fair’ view and the report is limited to those matters set out in the statement below.

Other matters

Your attention is to drawn to the fact that the charity has prepared the accounts (financial statements) in accordance with Accounting and Reporting by Charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) in preference to the Accounting and Reporting by Charities: Statement of Recommended Practice issued on 1 April 2005 which is referred to in the extant regulations but has been withdrawn.

We understand that this has been done in order for the accounts to provide a true and fair view in accordance with the Generally Accepted Accounting Practice effective for reporting periods beginning on or after 1 January 2015.

Independent examiner's statement

In connection with my examination, no matter has come to my attention:

  1. which gives me reasonable cause to believe that, in any material respect, the requirements:

  2. to keep accounting records in accordance with section 130 of the Charities Act; and

  3. to prepare accounts which accord with the accounting records and comply with the accounting requirements of the Charities Act

have not been met; or

  1. to which, in my opinion, attention should be drawn in order to enable a proper understanding of the accounts to be reached.

10 / 03 / 2023 Patrick Morrello ACA Date Third Sector Accountancy Limited Holyoake House Hanover Street Manchester M60 0AS

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Grafton Centre Development Trust CIO

Statement of Financial Activities (including Income and Expenditure account) for the year ended 31 March 2022

Note
Income from:
Donations and legacies
3
Charitable activities
4
Total income
Expenditure on:
Charitable activities
5
Total expenditure
6
Transfer between funds
Net movement in funds for the year
Reconciliation of funds
Total funds brought forward
Total funds carried forward
Net income/(expenditure) for the year		 Unrestricted
funds
£
36,959
74,386
111,345
76,012
76,012
35,333
-
35,333
65,305
100,638		 Restricted
funds
£
-
-
-
5,000
5,000
(5,000)
-
(5,000)
5,000
-		 Total funds
2022
£
36,959
74,386
111,345
81,012
81,012
30,333
-
30,333
70,305
100,638		 Unrestricted
funds
£
43,744
31,166
74,910
78,356
78,356
(3,446)
-
(3,446)
68,751
65,305		 Restricted
funds
£
-
-
-
-
-
-
-
-
5,000
5,000		 Total funds
2021
£
43,744
31,166
74,910
78,356
78,356
(3,446)
-
(3,446)
73,751
70,305

The statement of financial activities includes all gains and losses recognised in the year. All income and expenditure derive from continuing activities.

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Grafton Centre Development Trust CIO Charity number 1169169

Balance sheet as at 31 March 2022

Note
Fixed assets
Tangible assets
11
Total fixed assets
Current assets
Debtors
12
Cash at bank and in hand
Total current assets
Liabilities
Creditors: amounts falling
due in less than one year
13
Net current assets
Total assets less current liabilities
Creditors: amounts falling
due after more than one year
14
Net assets
The funds of the charity:
Restricted income funds
15
Unrestricted income funds
16
Total charity funds		 £
£
45,864
45,864
2,413
77,219
79,632
(5,958)
73,674
119,538
(18,900)
100,638
-
100,638
100,638
2022		 £
£
52,553
52,553
-
50,515
50,515
(8,903)
41,612
94,165
(23,860)
70,305
5,000
65,305
70,305
2021

For the year in question, the charity was entitled to exemption from an audit under section 144 of the Charities Act 2011.

The notes on pages 9 to 17 form part of these accounts.

Approved by the trustees on and signed on their behalf by:08 / 03 / 2023

Cllr Philip Fitzpatrick, Chair/Trustee

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Grafton Centre Development Trust CIO

Notes to the accounts for the year ended 31 March 2022

1 Accounting policies

The principal accounting policies adopted, judgments and key sources of estimation uncertainty in the preparation of the financial statements are as follows:

a Basis of preparation

The financial statements have been prepared in accordance with Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) issued in October 2019 - (Charities SORP (FRS 102), the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) and the Companies Act 2006.

Grafton Centre Development Trust CIO meets the definition of a public benefit entity under FRS102. Assets and liabilities are initially recognised at historical cost or transaction value unless otherwise stated in the relevant accounting policy note.

The financial statements are presented in sterling which is the functional currency of the charity and rounded to the nearest £ sterling.

b Preparation of the accounts on a going concern basis

The trustees consider that there are no material uncertainties about the charity's ability to continue as a going concern.

c Income

Income is recognised when the charity has entitlement to the funds, any performance conditions attached to the item(s) of income have been met, it is probable that the income will be received and the amount can be measured reliably.

Income from government and other grants, whether ‘capital’ grants or ‘revenue’ grants, is recognised when the charity has entitlement to the funds, any performance conditions attached to the grants have been met, it is probable that the income will be received and the amount can be measured reliably and is not deferred.

Income received in advance of a provision of a specified service is deferred until the criteria for income recognition are met.

d Fund accounting

Unrestricted funds are available to spend on activities that further any of the purposes of charity.

Designated funds are unrestricted funds of the charity which the trustees have decided at their discretion to set aside to use for a specific purpose.

Restricted funds are donations which the donor has specified are to be solely used for particular areas of the charity’s work or for specific projects being undertaken by the charity.

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Grafton Centre Development Trust CIO

Notes to the accounts for the year ended 31 March 2022 (continued)

e Expenditure and irrecoverable VAT

Expenditure is recognised once there is a legal or constructive obligation to make a payment to a third party, it is probable that settlement will be required and the amount of the obligation can be measured reliably. Expenditure is classified under the following activity headings:

Irrecoverable VAT is charged as a cost against the activity for which the expenditure was incurred.

f Operating leases

Operating leases are leases in which the title to the assets, and the risks and rewards of ownership, remain with the lessor. Rental charges are charged on a straight line basis over the term of the lease.

g Tangible fixed assets

Individual fixed assets costing £100 or more are capitalised at cost and are depreciated over their estimated useful economic lives on a straight line basis as follows:

Leasehold improvements 10% Equipment 25%

h Debtors

Trade and other debtors are recognised at the settlement amount due after any trade discount offered. Prepayments are valued at the amount prepaid net of any trade discounts due.

i Creditors and provisions

Creditors and provisions are recognised where the charity has a present obligation resulting from a past event that will probably result in the transfer of funds to a third party and the amount due to settle the obligation can be measured or estimated reliably. Creditors and provisions are normally recognised at their settlement amount after allowing for any trade discounts due.

j Financial instruments

The charity only has financial assets and financial liabilities of a kind that qualify as basic financial instruments. Basic financial instruments are initially recognised at transaction value and subsequently measured at their settlement value with the exception of bank loans which are subsequently measured at amortised cost using the effective interest method.

k Pensions

Employees of the charity are entitled to join a defined contribution ‘money purchase’ scheme. The charity’s contribution is restricted to the contributions disclosed in note 8. Outstanding contributions at the year end were £38 which were paid the following month.

2 Legal status of the charity

The charity is registered with the Charity Commission in the United Kingdom and has no share capital. The registered office address is disclosed on the first page of the trustees' report.

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Grafton Centre Development Trust CIO Notes to the accounts for the year ended 31 March 2022 (continued)

3 Income from donations and legacies

Donations
Tameside Council
Coronavirus grant
Coronavirus Job Retention Scheme
The National Lottery Community Fund
Total
4
Income from charitable activities
Rental Income
Bistro & Kitchen
Weekly Activities
Events & Trips
Membership Fees
Total		 Unrestricted
£
2,042
28,174
6,743
-
36,959
Unrestricted
£
39,556
9,580
19,401
2,574
3,275
74,386		 Restricted
£
-
-
-
-
-
-
Restricted
£
-
-
-
-
-
-		 Total 2022
£
2,042
28,174
6,743
-
-
36,959
Total 2022
£
39,556
9,580
19,401
2,574
3,275
74,386		 Unrestricted
£
1,302
10,000
166
22,276
10,000
43,744
Unrestricted
£
24,377
2,338
3,585
-
866
31,166		 Restricted
£
-
-
-
-
-
Restricted
£
-
-
-
-
-
-		 Total 2021
£
1,302
10,000
166
22,276
10,000
43,744
Total 2021
£
24,377
2,338
3,585
-
866
31,166

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Grafton Centre Development Trust CIO

Notes to the accounts for the year ended 31 March 2022 (continued)

5 Analysis of expenditure on charitable activities

Staff costs
Building and utility expenses
Activity costs
Blankets
Accountancy and legal costs
Grant writing
Subscriptions
Other expenses
Loan interest
Depreciation
Restricted expenditure
Unrestricted expenditure
6
Net income/(expenditure) for the year
This is stated after charging/(crediting):
Depreciation
Operating lease rentals:
Property
Accountancy fees
7
Staff costs
Staff costs during the year were as follows:
Wages and salaries
Pension costs
Independent examiner's fee		 Total 2022
£
38,869
14,623
13,512
1,000
3,846
-
2,098
(589)
964
6,689
81,012
5,000
76,012
81,012
2,022
£
6,689
1,000
720
240
2,022
£
38,022
847
38,869		 Total 2021
£
36,639
14,560
8,901
-
6,310
1,400
390
2,320
-
7,836
78,356
-
78,356
78,356
2,021
£
7,836
1,000
600
240
2,021
£
35,807
832
36,639

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Grafton Centre Development Trust CIO

Notes to the accounts for the year ended 31 March 2022 (continued)

No employees has employee benefits in excess of £60,000 (2021: Nil).

The average number of staff employed during the period was 2 (2021: 2). The average full time equivalent number of staff employed during the period was 1.5 (2021: 1.5).

The key management personnel of the charity comprise the trustees and the Centre Manager. The total employee benefits of the key management personnel of the charity were £24,289 (2021: £23,535).

8 Trustee remuneration and expenses, and related party transactions

Neither the management committee nor any persons connected with them received any remuneration or reimbursed expenses during the year (2021: Nil).

Aggregate donations from related parties were £Nil (2021: £Nil).

There are no donations from related parties which are outside the normal course of business and no restricted donations from related parties.

No trustee or other person related to the charity had any personal interest in any contract or transaction entered into by the charity, including guarantees, during the year (2021: nil).

9 Government grants

The government grants recognised in the accounts were as follows:

The National Lottery Community Fund
Tameside District Council
Coronavurus Support		 2022
£
-
28,174
6,743
28,174		 2021
£
10,000
10,000
-
20,000

There were no unfulfilled conditions and contingencies attaching to the grants.

10 Corporation tax

The charity is exempt from tax on income and gains falling within Chapter 3 of Part 11 of the Corporation Tax Act 2010 or Section 256 of the Taxation of Chargeable Gains Act 1992 to the extent that these are applied to its charitable objects. No tax charges have arisen in the charity.

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Grafton Centre Development Trust CIO

Notes to the accounts for the year ended 31 March 2022 (continued)

11 Fixed assets: tangible assets

Cost
Depreciation
Charge for the year
Net book value
12
Debtors
Other debtors
At 31 March 2022
At 31 March 2021
At 1 April 2021
At 31 March 2022
At 1 April 2021
At 31 March 2022		 Leasehold
improvements
£
66,143
66,143
13,740
6,614
20,354
45,789
52,403		 Equipment
£
4,888
4,888
4,738
75
4,813
75
150
2022
£
2,413
2,413		 £
71,031
71,031
18,478
6,689
25,167
45,864
52,553
2021
£
-
-
Total

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Grafton Centre Development Trust CIO

Notes to the accounts for the year ended 31 March 2022 (continued)

13 Creditors: amounts falling due within one year

----- Start of picture text -----
2022 2021
£ £
Other creditors and accruals 960 2,896
Taxation and social security costs 38 2,366
Unsecured bank loan 4,960 3,641
5,958 8,903
Creditors: amounts falling after more than one year
2,022 2,021
£ £
Unsecured bank loan 18,900 23,860
18,900 23,860
Repayable after more than 5 years by instalments - 3,255
----- End of picture text -----

14 Creditors: amounts falling after more than one year

The bank loan is a government sponsered Bounce Back loan. The interest rate is 2.25%

15 Analysis of movements in restricted funds

Action Together CIO
The Albert Hunt Trust
Total
Comparative period
Action Together CIO
The Albert Hunt Trust
Total		 Balance at 1
£
4,000
1,000
5,000
Balance at 1
£
4,000
1,000
5,000		 Income
£
-
-
-
Income
£
-
-
-		 Expenditure
£
(4,000)
(1,000)
(5,000)
Expenditure
£
-
-
-		 Transfers
£
-
-
-
Transfers
£
-
-
-		 Balance at 31
£
-
-
-
Balance at
£
4,000
1,000
5,000

Name of

Description, nature and purposes of the fund

Action Together CI The Albert Hunt Trust

towards costs of operating dementia group and dementia carers' groups towards costs of operating dementia group and dementia carers' groups

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Grafton Centre Development Trust CIO

Notes to the accounts for the year ended 31 March 2022 (continued)

Comparative period

Action Together CIO
The Albert Hunt Trust
Total		 Balance at 1
£
4,000
1,000
5,000		 Income
£
-
-
-		 Expenditure
£
-
-
-		 Transfers
£
-
-
-		 Balance at
£
4,000
1,000
5,000

Name of

restricted fund Description, nature and purposes of the fund

Action Together CI towards costs of operating dementia group and dementia carers' groups The Albert Hunt Trust towards costs of operating dementia group and dementia carers' groups

16 Analysis of movement in unrestricted funds

Comparative period
General fund
General fund		 Balance at 1
£
65,305
Balance at
£
68,751		 Income
£
111,345
Income
£
74,910		 Expenditure
£
(76,012)
Expenditure
£
(78,356)		 Transfers
£
-
Transfers
£
-		 As at 31
£
100,638
As at 31
£
65,305

Name of unrestricted fund Description, nature and purposes of the fund General fund The free reserves after allowing for all designated funds.

17 Analysis of net assets between funds

Tangible fixed assets
Net current assets/(liabilities)
Creditors of more than one year
Total		 General
fund
£
45,864
73,674
(18,900)
100,638		 Designated
funds
£
-
-
-
-		 Restricted
funds
£
-
-
-
-		 Total 2022
£
45,864
73,674
(18,900)
100,638

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Grafton Centre Development Trust CIO

Notes to the accounts for the year ended 31 March 2022 (continued)

Comparative period

Tangible fixed assets
Net current assets/(liabilities)
Creditors of more than one year
Total		 General
fund
£
52,553
41,612
(23,860)
70,305		 Designated
funds
£
-
-
-
-		 Restricted
funds
£
-
-
-
-		 Total 2021
£
52,553
41,612
(23,860)
70,305

18

Operating lease commitments

The charity's total future minimum lease payments under non-cancellable operating leases is as

Less than one year
One to five years
Over five years		 2022
2021
£
£
1,000
1,000
5,000
5,000
-
1,000
6,000
7,000
Property

The charity has a lease arrangement for property for 20 years starting from October 2018 with a break date on the 10th anniversary of the lease start date.

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