Charity number: 1169167 (England and Wales) Totnes and Rural Community Transport Report of the Trustees and Financial Statements For the year ended 30 April 2022 Totnes and Rural Community Transport Contents Page For the year ended 30 April 2022 |Report of the Trustees|1 to 2| |---|---| |Independent Examiner's Report to the Trustees|3| |Statement of Financial Activities|4| |Statement of Financial Position|5| |Notes to the Financial Statements|6 to 10| |Detailed Statement of Financial Activities|11| ## Totnes and Rural Community Transport Report of the Trustees ## For the year ended 30 April 2022 The Trustees, who are also directors for the purposes of company law, have pleasure in presenting their report and the financial statements for the charitable company for the year ended 30 April 2022. The Trustees have adopted the provisions of Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and the Republic of Ireland (FRS 102) (effective 1 January 2019). ## Chair's report This was inevitably a year of post-Covid recovery for TARCT. We were able to resume our normal B1/B2 timetable in March 2021, although formal restrictions on public transport were not lifted until February 2022. A few of our volunteers did not feel able to return immediately to driving, but we were able to fill the weekly rota. Passenger numbers began to recover slowly, and by the year end in April 2022 we had achieved an annual total of almost 60% of our last 'normal' year. The Travel Club recovered strongly, reflecting a pent-up demand from its members. Private hire income was significantly lower at around half pre-pandemic levels, as many public events were still in abeyance during 2021. Along with other operators, TARCT has received Covid-related financial support from local and national government. Most significant was a recovery grant of £20k from SHDC via the Totnes Town Council. We were encouraged to run a free park and ride as a pilot during the half-term week in October 2021, with shuttle buses between KEVICC and the town centre. Over 8 days we carried 573 passengers at an estimated cost (including signage) of around £5 per passenger. New Ticketer machines were purchased in 2021. Software issues delayed their roll-out until March 2022, but these are now working well and enable us to collect fares by contactless card and smartphone. In view of an improved Totnes-Salcombe service (Tally Ho 164), we decided to withdraw the Bob routes to Harberton and Harbertonford from April 2022. This has enabled additional lunchtime round town services instead. In accordance with advice from our accountant, our coordinator was transferred to a full-time PAYE contract in November 2021. The trustees again acknowledge her hard work and dedication in keeping the services running through another challenging year. We are grateful to our team of volunteer drivers, who have gone the extra mile without (much) complaint. ## The following trustees served on the committee during this period: Simon Harrington (chair); Stephen Grove (vice-chair); Graham Clayton (treasurer); John Holl (secretary); Gareth Davies; Sue Speak; John Speak. John Holl stood down as secretary (but agreed to remain a trustee until 2022) - he was replaced by Mike Craddock, who became an ex officio trustee. Simon Harrington resigned in December 2021, and was replaced by Stephen Grove as chair. Brian Neale took over as vice-chair. Simon has worked tirelessly for TARCT for many years, and his quiet guidance and breadth of knowledge will be sorely missed. Fortunately, he agreed to remain on the committee, albeit contributing from a distance. Looking to the future, there has never been a time when the need for community transport has been greater. The combined effects of the cost-of-living crisis and the need to achieve net zero should be driving resources towards this sector. Whether the political will to do so exists is very much another question. ## OBJECTIVES AND ACTIVITIES ## Objectives and aims The trustees have considered the Charity Commision's guidance on public benefit, including the guidance 'public benefit: running a charity (PB2)'. ## FINANCIAL REVIEW ## Reserves The Trustees consider that there is sufficient equity in the Charity and that no reserve is necessary as the Charity has limited liabilities should it be wound up. If the Charity is wound up, the members of the CIO have no liability to contribute to its assets and no personal responsibility for settling its debts and liabilities. ## STRUCTURE, GOVERNANCE AND MANAGEMENT ## Recruitment and appointment of trustees Membership of the CIO is open to anyone who is interested in furthering its purposes, and who, by applying for membership, has indicated his, her or its agreement to become a member and acceptance of the duty of members set out in the constitution. A member may be an individual, a corporate body, or an individual or corporate body representing an organisation which is not incorporated. 1 of 11 Totnes and Rural Community Transport Report of the Trustees Continued For the year ended 30 April 2022 ## REFERENCE AND ADMINISTRATIVE INFORMATION Name of Charity Totnes and Rural Community Transport Charity registration number 1169167 Principal address Brookside, Woodcourt Road Harbertonford Totnes TQ9 7TY Trustees The trustees and officers serving during the year and since the year end were as follows: J Speak J Holl S Harrington (Resigned: 01 December 2021) G Clayton G Davies S Grove M Craddock S Speak Independent examiners MAP Accountants & Business Advisors 2 Bridge Farm Offices Harberton Totnes Devon TQ9 7PP Approved by the Board of Trustees and signed on its behalf by 03 October 2022 S Grove ............................................................................. 2 of 11 ## Totnes and Rural Community Transport Independent Examiners Report to the Trustees ## For the year ended 30 April 2022 I report to the trustees on my examination of the accounts of the charitable company for the year ended 30 April 2022. ## Responsibilities and basis of report As the charity Trustees, who are also directors for the purposes of company law, are responsible for the preparation of the accounts in accordance with the requirements of the Companies Act 2006 ('the 2006 Act'). Having satisfied myself that the accounts of the Company are not required to be audited under Part 16 of the 2006 Act and are eligible for independent examination, I report in respect of my examination of your charity's accounts carried out under section 145 of the Charities Act 2011 ('the 2011 Act'). In carrying out my examination I have followed the Directions given by the Charity Commission under section 145(5)(b) of the 2011 Act. ## Independent examiners statement I have completed my examination. I confirm that no matters have come to my attention in connection with the examination giving me cause to believe that in any material respect: 1. accounting records were not kept in respect of the Company as required by section 386 of the 2006 Act; or 2. the accounts do not accord with those records; or 3. the accounts do not comply with the requirements of section 396 of the 2006 Act other than any requirement that the accounts give a 'true and fair view' which is not a matter considered as part of an independent examination; or 4. the accounts have not been prepared in accordance with the methods and principles of the Statement of Recommended Practice for accounting and reporting by charities applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102). I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached. MAP Accountants & Business Advisors 2 Bridge Farm Offices Harberton Totnes Devon TQ9 7PP 03 October 2022 3 of 11 ## Totnes and Rural Community Transport ## Statement of Financial Activities (including Income and Expenditure Account) For the year ended 30 April 2022 |Notes
Income and endowments from:
Donations and legacies
2
Other trading activites
3
Total
Expenditure on:
Charitable activities
4/5
Total
Net income
Reconciliation of funds
Total funds brought forward
Total funds carried forward|Unrestricted
funds
£
33,826
34,249
68,075
(64,735)
(64,735)
3,340
64,341
67,681|2021
£
80,780
3,020| |---|---|---| |||83,800| |||(69,746)| |||(69,746)| |||14,054
50,288| |||64,342| 4 of 11 ## Totnes and Rural Community Transport Statement of Financial Position As at 30 April 2022 |Notes
Fixed assets
Tangible assets
10
Current assets
11
Debtors
Cash at bank and in hand
Creditors: amounts falling due within one year
12
Net current assets
Total assets less current liabilities
Creditors: amounts falling due after more than one year
13
Net assets
The funds of the charity
Unrestricted income funds
14
Revaluation reserve
Total funds|£
2022
38,275
38,275
2,478
128,007
130,485
(118)
130,367
168,642
(80,960)
87,682
67,681
20,000
87,681|£
2021
45,025| |---|---|---| |||45,025| |||11,599
96,865| |||108,464| |||(124)
108,340| |||153,365| |||(69,025)| |||84,340| |||64,342
20,000| |||84,342| For the year ended 30 April 2022 the company was entitled to exemption from audit under section 477 of the Companies Act 2006 relating to small companies. The members have not required the company to obtain an audit of its accounts for the year in question in accordance with section 476, The trustees acknowledge their responsibilities for complying with the requirements of the Act with respect to accounting records and the preparation of accounts. These accounts have been prepared in accordance with the provisions applicable to companies subject to the small companies’ regime. The financial statements were approved and authorised for issue by the Board and signed on its behalf by: G Clayton Trustee 03 October 2022 5 of 11 Totnes and Rural Community Transport Notes to the Financial Statements ## For the year ended 30 April 2022 ## 1. Accounting Policies ## Basis of accounting The financial statements have been prepared under the historical cost convention, except for investments which are included at market value and the revaluation of certain fixed assets and in accordance with the Charities SORP (FRS 102) ‘Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2019)’, Financial Reporting Standard 102 the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102), and the Companies Act 2006. Totnes and Rural Community Transport meets the definition of a public benefit entity under FRS 102. Assets and liabilities are initially recognised at historical cost or transaction value unless otherwise stated in the relevant accounting policy note(s). ## Funds All of the Charity's funds received in the year were unrestricted funds. ## Incoming resources All incoming resources are included in the statement of financial activities when the Charity is entitled to the income and the amount can be quantified with reasonable accuracy. The following specific policies are applied to particular categories of income: 1. Grants for New Buses - this income has been treated as pre-paid income and entered on the balance sheet. The grant is transferred to the statement of financial activities annually in equal amounts to the depreciation provided on the new vehicles. ## Resources expended Liabilities are recognised as resources expended when there is a legal or constructive obligation committing the Charity to the expenditure: ## Tangible fixed assets Tangible fixed assets, other than freehold land, are stated at cost or valuation less depreciation and any provision for impairment. The Trustees reviewed the depreciation policy in the year and it was considered that a 15% reducing balance policy should replace the 15% straight line provision to better reflect the useful life of the assets in the accounts. Depreciation is provided at rates calculated to write off the cost or valuation of fixed assets, less their estimated residual value, over their expected useful lives on the following basis: Plant and machinery 15% Reducing balance ## 2. Income from donations and legacies |Unrestricted funds
Donations received
Grants received|2021
2022
£
£
13,284
11,508
67,496
22,318
80,780
33,826| |---|---| |3. Income earned from other activities
Unrestricted funds
Community Bus Service|2022
£
34,249
34,249|2021
£
3,020| |---|---|---| |||3,020| 6 of 11 ## Totnes and Rural Community Transport Notes to the Financial Statements Continued ## For the year ended 30 April 2022 ## 4. Costs of charitable activities by fund type |osts of charitable activities by fund type||| |---|---|---| |Unrestricted funds
Community Bus Service
Support costs
osts of charitable activities by activity type
Support costs
Activities
undertaken
directly
£
£
Support costs
Community Bus Service
2,318
62,417
nalysis of support costs
Community Bus Service
Management
Governance costs|2022
£
62,417
2,318
64,735
2022
£
64,735
2022
£
1,668
650
2,318|2021
£
68,001
1,745| |||69,746| |||2021
£
69,746
2021
£
1,295
450| |||1,745| ## 5. Costs of charitable activities by activity type ## 6. Analysis of support costs |7. Net income/(expenditure) for the year||| |---|---|---| |This is stated after charging/(crediting):||| ||2022|2021| ||£|£| |Depreciation of owned fixed assets|6,750|25,800| |Accountancy fees|650|450| 7 of 11 Totnes and Rural Community Transport Notes to the Financial Statements Continued For the year ended 30 April 2022 8. Particulars of employees Management & Admin 9. Comparative for the Statement of Financial Activities |2022
1
1|2021
0| |---|---| ||0| The comparative year values on the Statement of Financial Activites are for unrestricted funds. |10. Tangible fixed assets
Cost or valuation
At 01 May 2021
At 30 April 2022
Depreciation
At 01 May 2021
Charge for year
At 30 April 2022
Net book values
At 30 April 2022
At 30 April 2021
11. Debtors
Amounts due within one year:
Trade debtors
Prepayments and accrued income|2022
£
2,478
-
2,478|Plant and
machinery
£
172,000| |---|---|---| |||172,000| |||126,975
6,750| |||133,725| |||38,275| |||45,025| |||2021
£
-
11,599| |||11,599| 8 of 11 ## Totnes and Rural Community Transport Notes to the Financial Statements Continued ## For the year ended 30 April 2022 ## 12. Creditors: amounts falling due within one year |Creditors: amounts falling due within one year||| |---|---|---| |Trade creditors
Other creditors
PAYE & social security
VAT
Other creditors
Accruals and deferred income|2022
£
-
362
(3,767)
2,700
823
118|2021
£
2
-
(698)
-
820| |||124| ## 13. Creditors: amounts falling due after more than one year Accruals and deferred income |2022
£
80,960
80,960|2021
£
69,025| |---|---| ||69,025| ## 14. Movement in funds ## Unrestricted Funds |Unrestricted Funds||||| |---|---|---|---|---| |General
Community Bus Services
Unrestricted Funds - Previous year
General
Community Bus Services|Balance at
01/05/2021
£
64,341
64,341
Balance at
01/05/2020
£
50,288
50,288|Incoming
resources
£
68,075
68,075
Incoming
resources
£
83,800
83,800|Outgoing
resources
£
(64,735)
(64,735)
Outgoing
resources
£
(69,746)
(69,746)|Balance at
30/04/2022
£
67,681| |||||67,681| |||||Balance at
30/04/2021
£
64,342| |||||64,342| 9 of 11 Totnes and Rural Community Transport Notes to the Financial Statements Continued For the year ended 30 April 2022 ## Purpose of unrestricted Funds ## Community Bus Services To provide a community bus service. ## 15. Analysis of net assets between funds |Analysis of net assets between funds|| |---|---| |Unrestricted funds
General
Community Bus Services
Previous year
Unrestricted funds
General
Community Bus Services|Tangible fixed
assets
Net current
assets /
(liabilities)
Creditors >
one year
Net Assets
£
£
£
£
38,275
130,367
(80,960)
87,682| ||38,275
130,367
(80,960)
87,682| ||Tangible fixed
assets
Net current
assets /
(liabilities)
Creditors >
one year
Net Assets
£
£
£
£
45,025
108,340
(69,025)
84,340| ||45,025
108,340
(69,025)
84,340| 10 of 11 ## Totnes and Rural Community Transport Detailed Statement of Financial Activities For the year ended 30 April 2022 |INCOME AND ENDOWMENT
Donations and legacies
Donations
Grants receivable
Other trading activities
Community Bus Service
Total incoming resources
EXPENDITURE
Charitable activities
Cost of direct charitable activity
SUPPORT COSTS
Management
Management
Governance costs
Governance costs
Total resources expended
Net Income|£
2022
11,508
22,318
33,826
34,249
34,249
68,075
(62,417)
(62,417)
(1,668)
(1,668)
(650)
(650)
(64,735)
3,340|£
2021
13,284
67,496| |---|---|---| |||80,780
3,020| |||3,020| |||83,800
(68,001)| |||(68,001)
(1,295)| |||(1,295)
(450)| |||(450)| |||(69,746)| |||14,054| 11 of 11 This page does not form part of the statutory financial statements