Charity number: 1169167
(England and Wales)
Totnes and Rural Community Transport
Report of the Trustees and Financial Statements
For the year ended 30 April 2021
Totnes and Rural Community Transport Contents Page For the year ended 30 April 2021
| Report of the Trustees | 1 to 2 |
|---|---|
| Independent Examiner's Report to the Trustees | 3 |
| Statement of Financial Activities | 4 |
| Statement of Financial Position | 5 |
| Notes to the Financial Statements | 6 to 9 |
| Detailed Statement of Financial Activities | 10 |
Totnes and Rural Community Transport Report of the Trustees
For the year ended 30 April 2021
The Trustees, who are also directors for the purposes of company law, have pleasure in presenting their report and the financial statements for the charitable company for the year ended 30 April 2021. The Trustees have adopted the provisions of Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and the Republic of Ireland (FRS 102) (effective 1 January 2019).
Chair's report
The year began during the initial shock and confusion of Covid lockdown and an initial period during which our scheduled services ceased to operate. Volunteer drivers were reluctant and the confused government messaging led to a near total drop in customer demand. We continued to provide transport to hospital appointments, supporting other local organisations in both Totnes and Dartmouth who had neither the volunteers nor the covid safe vehicles in which to carry out journeys. We also continued to support the Totnes Food bank with making regular deliveries to those in need in Totnes and surrounding communities.
We were soon able to organise a simpler covid safe round town timetable for scheduled services thanks to the willingness and ability of a small core of volunteer drivers. However, the complete suspension of our income generating private hire services meant that cash was fast draining from our reserves whilst fare income from scheduled services was much reduced.
We are grateful for the continued payments from Devon County Council for the discretionary fare reimbursements and for the government extension to the Bus services Operator's Grant to cover the covid emergency. We also benefitted from a number of grants to support specific activities including the Food bank, Hospital Transport and the costs of providing personal protective equipment and specialist vehicle cleaning. Along with the vital support of a growing core of volunteer drivers, this enabled us to continue operating services during the second period of lockdown from November 2020. In April 2021 we were able to resume our full timetable for scheduled services and to start gradually rebuilding our passenger numbers from a low of less than 20% of pre Covid numbers to nearer 50% at the end of the financial year. We were still unable to restart any private hire work, vital for our long term sustainability nor to operate our socially important travel club.
As well as thanking our team of loyal drivers and volunteers I want to acknowledge the unstinting efforts of our service co-ordinator who has effectively coped with running operations during a challenging year. We look forward to being able to play our part in the local development of the National Bus Strategy and to work on a number of initiatives that have the potential to take us forward into a new way of providing services and in meeting the transport needs of Totnes and surrounding communities in a socially responsible and sustainable way.
OBJECTIVES AND ACTIVITIES
Objectives and aims
The trustees have considered the Charity Commision's guidance on public benefit, including the guidance 'public benefit: running a charity (PB2)'.
FINANCIAL REVIEW
Reserves
The Trustees consider that there is sufficient equity in the Charity and that no reserve is necessary as the Charity has limited liabilities should it be wound up.
If the Charity is wound up, the members of the CIO have no liability to contribute to its assets and no personal responsibility for settling its debts and liabilities.
STRUCTURE, GOVERNANCE AND MANAGEMENT
Recruitment and appointment of trustees
Membership of the CIO is open to anyone who is interested in furthering its purposes, and who, by applying for membership, has indicated his, her or its agreement to become a member and acceptance of the duty of members set out in the constitution.
A member may be an individual, a corporate body, or an individual or corporate body representing an organisation which is not incorporated.
REFERENCE AND ADMINISTRATIVE INFORMATION
Name of Charity Totnes and Rural Community Transport Charity registration number 1169167 Principal address Brookside, Woodcourt Road Harbertonford
Totnes
TQ9 7TY
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Totnes and Rural Community Transport Report of the Trustees Continued For the year ended 30 April 2021
Trustees
The trustees and officers serving during the year and since the year end were as follows:
J Holl S Harrington G Clayton G Davies S Grove M Craddock S Speak Secretary J Holl Independent examiners MAP Accountants & Business Advisors 2 Bridge Farm Offices Harberton Totnes Devon TQ9 7PP
Approved by the Board of Trustees and signed on its behalf by
............................................................................. S Harrington
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Totnes and Rural Community Transport Independent Examiners Report to the Trustees
For the year ended 30 April 2021
I report to the trustees on my examination of the accounts of the charitable company for the year ended 30 April 2021.
Responsibilities and basis of report
As the charity Trustees, who are also directors for the purposes of company law, are responsible for the preparation of the accounts in accordance with the requirements of the Companies Act 2006 ('the 2006 Act').
Having satisfied myself that the accounts of the Company are not required to be audited under Part 16 of the 2006 Act and are eligible for independent examination, I report in respect of my examination of your charity's accounts carried out under section 145 of the Charities Act 2011 ('the 2011 Act'). In carrying out my examination I have followed the Directions given by the Charity Commission under section 145(5)(b) of the 2011 Act.
Independent examiners statement
I have completed my examination. I confirm that no matters have come to my attention in connection with the examination giving me cause to believe that in any material respect:
-
accounting records were not kept in respect of the Company as required by section 386 of the 2006 Act; or
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the accounts do not accord with those records; or
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the accounts do not comply with the requirements of section 396 of the 2006 Act other than any requirement that the accounts give a 'true and fair view' which is not a matter considered as part of an independent examination; or
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the accounts have not been prepared in accordance with the methods and principles of the Statement of Recommended Practice for accounting and reporting by charities applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102).
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.
MAP Accountants & Business Advisors
2 Bridge Farm Offices Harberton
Totnes Devon TQ9 7PP
15 October 2021
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Totnes and Rural Community Transport
Statement of Financial Activities (including Income and Expenditure Account) For the year ended 30 April 2021
| Notes Income and endowments from: Donations and legacies 2 Other trading activites 3 Total Expenditure on: Charitable activities 4/5 Total Net income Reconciliation of funds Total funds brought forward Total funds carried forward |
Unrestricted funds £ 80,780 3,020 83,800 (69,746) (69,746) 14,054 50,288 64,342 |
2020 £ 42,599 47,653 |
|---|---|---|
| 90,252 | ||
| (84,224) | ||
| (84,224) | ||
| 6,028 44,262 |
||
| 50,290 |
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Totnes and Rural Community Transport Statement of Financial Position As at 30 April 2021
| Notes Fixed assets Tangible assets 9 Current assets Debtors Cash at bank and in hand Creditors: amounts falling due within one year 10 Net current assets Total assets less current liabilities Creditors: amounts falling due after more than one year 11 Net assets The funds of the charity Unrestricted income funds 12 Revaluation reserve Total funds |
£ 2021 45,025 45,025 11,599 96,865 108,464 (124) 108,340 153,365 (69,025) 84,340 64,342 20,000 84,342 |
£ 2020 70,825 |
|---|---|---|
| 70,825 | ||
| - 92,066 |
||
| 92,066 | ||
| 893 92,959 |
||
| 163,784 | ||
| (93,497) | ||
| 70,287 | ||
| 50,290 20,000 |
||
| 70,290 |
For the year ended 30 April 2021 the company was entitled to exemption from audit under section 477 of the Companies Act 2006 relating to small companies.
The members have not required the company to obtain an audit of its accounts for the year in question in accordance with section 476,
The trustees acknowledge their responsibilities for complying with the requirements of the Act with respect to accounting records and the preparation of accounts. These accounts have been prepared in accordance with the provisions applicable to companies subject to the small companies’ regime.
The financial statements were approved and authorised for issue by the Board and signed on its behalf by:
G Clayton Trustee
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Totnes and Rural Community Transport Notes to the Financial Statements
For the year ended 30 April 2021
1. Accounting Policies
Basis of accounting
The financial statements have been prepared under the historical cost convention, except for investments which are included at market value and the revaluation of certain fixed assets and in accordance with the Charities SORP (FRS 102) ‘Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2019)’, Financial Reporting Standard 102 the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102), and the Companies Act 2006.
Totnes and Rural Community Transport meets the definition of a public benefit entity under FRS 102. Assets and liabilities are initially recognised at historical cost or transaction value unless otherwise stated in the relevant accounting policy note(s).
Funds
All of the Charity's funds received in the year were unrestricted funds.
Incoming resources
All incoming resources are included in the statement of financial activities when the Charity is entitled to the income and the amount can be quantified with reasonable accuracy. The following specific policies are applied to particular categories of income:
- Grants for New Buses - this income has been treated as pre-paid income and entered on the balance sheet. The grant is transferred to the statement of financial activities annually in equal amounts to the depreciation provided on the new vehicles.
Resources expended
Liabilities are recognised as resources expended when there is a legal or constructive obligation committing the Charity to the expenditure:
Tangible fixed assets
Tangible fixed assets, other than freehold land, are stated at cost or valuation less depreciation and any provision for impairment. Depreciation is provided at rates calculated to write off the cost or valuation of fixed assets, less their estimated residual value, over their expected useful lives on the following basis:
Plant and machinery
15% Straight line
2. Income from donations and legacies
| come from donations and legacies | ||
|---|---|---|
| Unrestricted funds Donations received Grants received come earned from other activities Unrestricted funds Community Bus Service |
2021 £ 13,284 67,496 80,780 2021 £ 3,020 3,020 |
2020 £ 7,405 35,194 |
| 42,599 | ||
| 2020 £ 47,653 |
||
| 47,653 |
3. Income earned from other activities
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Totnes and Rural Community Transport Notes to the Financial Statements Continued
For the year ended 30 April 2021
4. Costs of charitable activities by fund type
| Unrestricted funds Community Bus Service Support costs |
2020 2021 £ £ 82,712 68,001 1,512 1,745 84,224 69,746 |
|---|---|
5. Costs of charitable activities by activity type
| osts of charitable activities by activity type | ||
|---|---|---|
| Support costs Activities undertaken directly £ £ Support costs Community Bus Service 1,745 68,001 nalysis of support costs Community Bus Service Management Governance costs |
2021 £ 69,746 2021 £ 1,295 450 1,745 |
2020 £ 84,224 2020 £ 1,072 440 |
| 1,512 |
6. Analysis of support costs
| 7. Net income/(expenditure) for the year | ||
|---|---|---|
| This is stated after charging/(crediting): | ||
| 2021 | 2020 | |
| £ | £ | |
| Depreciation of owned fixed assets | 25,800 | 25,800 |
| Accountancy fees | 450 | 440 |
8. Comparative for the Statement of Financial Activities
The comparative year values on the Statement of Financial Activites are for unrestricted funds.
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Totnes and Rural Community Transport Notes to the Financial Statements Continued For the year ended 30 April 2021
9. Tangible fixed assets
| Cost or valuation At 01 May 2020 At 30 April 2021 Depreciation At 01 May 2020 Charge for year At 30 April 2021 Net book values At 30 April 2021 At 30 April 2020 |
Plant and machinery £ 172,000 |
|---|---|
| 172,000 | |
| 101,175 25,800 |
|
| 126,975 | |
| 45,025 | |
| 70,825 |
| 10. Creditors: amounts falling due within one year Trade creditors Other creditors VAT Accruals and deferred income 11. Creditors: amounts falling due after more than one year Accruals and deferred income |
2021 £ 2 (698) 820 124 2021 £ 69,025 69,025 |
2020 £ 1 (894) - |
|---|---|---|
| (893) | ||
| 2020 £ 93,497 |
||
| 93,497 |
12. Movement in funds
Unrestricted Funds
| Unrestricted Funds | ||||
|---|---|---|---|---|
| General Community Bus Services |
Balance at 01/05/2020 £ 50,288 50,288 |
Incoming resources £ 83,800 83,800 |
Outgoing resources £ (69,746) (69,746) |
Balance at 30/04/2021 £ 64,342 |
| 64,342 |
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Totnes and Rural Community Transport Notes to the Financial Statements Continued For the year ended 30 April 2021
Unrestricted Funds - Previous year
General Community Bus Services
| Balance at 01/05/2019 Incoming resources £ £ 44,262 90,252 44,262 90,252 |
Outgoing resources £ (84,224) (84,224) |
Balance at 30/04/2020 £ 50,290 |
|---|---|---|
| 50,290 |
Purpose of unrestricted Funds Community Bus Services To provide a community bus service.
13. Analysis of net assets between funds
| Analysis of net assets between funds | |
|---|---|
| Unrestricted funds General Community Bus Services Previous year Unrestricted funds General Community Bus Services |
Tangible fixed assets Net current assets / (liabilities) Creditors > one year Net Assets £ £ £ £ 45,025 108,340 (69,025) 84,340 |
| 45,025 108,340 (69,025) 84,340 |
|
| Tangible fixed assets Net current assets / (liabilities) Creditors > one year Net Assets £ £ £ £ 70,825 92,959 (93,497) 70,287 |
|
| 70,825 92,959 (93,497) 70,287 |
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Totnes and Rural Community Transport Detailed Statement of Financial Activities For the year ended 30 April 2021
| INCOME AND ENDOWMENT Donations and legacies Donations Grants receivable Other trading activities Community Bus Service Total incoming resources EXPENDITURE Charitable activities Cost of direct charitable activity SUPPORT COSTS Management Management Governance costs Governance costs Total resources expended Net Income |
£ 2021 13,284 67,496 80,780 3,020 3,020 83,800 (68,001) (68,001) (1,295) (1,295) (450) (450) (69,746) 14,054 |
£ 2020 7,405 35,194 |
|---|---|---|
| 42,599 47,653 |
||
| 47,653 | ||
| 90,252 (82,712) |
||
| (82,712) (1,072) |
||
| (1,072) (440) |
||
| (440) | ||
| (84,224) | ||
| 6,028 |
10 of 10 This page does not form part of the statutory financial statements