STAINTON iIIiviLLAGE HALL TRUSTEES, REPORT FOR THE YEAR ENDED 31"JANUARY 2026 INTRODucfioN The Trustees of Stainton Village Hall CIO present this annual report together with the Receipts and Payments statement for the year ended 31" January 20261"the financial yearti. The flnanclal statements have been prepared in accofdante wtth the CIO'S governlng document, the Charltles Act 2011 and Accounting and Reporting by Charities.. Ststernent of Recommended Practice applicable to charities preparingtheir accounts in accordance wh the Financial Reportingstandard applicable in the UK and Republic of Ireland IFRS 1021 (effective l January 20191. Elaine Henderson has undertaken an independent review of the financial statement. GOVERNING DOCUMENT Stalnton Vllla8e Hall CIO was registered whh The Charty Commlsslon on 13 September 2016 as a Charltab Incorporated OrBanisation ICIOI, registered charity number 1169150. A copy of the CIO'S Collstrtution is available upon request. STRUCTURE. GOVERNANCEAND MANAGEMENT The CIO Is managed by Its trustees acting through the forum of the Village Hall Committee. During the finhnclal vear one trustee resigned 50 that on 31" january 2026, and at the date of thi5 report, there were eleven tru5tee5 on the committee. The Committee is seekin8 to recruit new trustees and committee members. The trustees are elerted in accordance wr¢h Section 9 of the CIO'S constitution dated 5th September 2016. The CIO has a comprehensfve setof policies governingthe operation of the hall. All the policie5 are avèilable on the hall's website at.. www.sl.)Inlonvh.( . uk. The polKies which are particularty relevantto users of the hall li.e. Health & Safety, Equality and Diversity, Environment and Protertion of Children and Adu5 at Risk) are clearly identlfied In the bookin8s sertion of the website. OBJECTIVES ANO A1VIE5 The objectives of Stainton Village Hall CIO are.. to establish, rnaintain and run a village hall; and to promote the provision of facilrties for recreation or other lsu time occupation; and to make the hall available and provide such facilrtTres for the benefit of: the inhabitants of 5tainton village, near Penrf(h. Cumbria and the immediate surrounding area., and individuals who have need of such facilities by reason of their youth, age, infirmity or disablement, f in3ncial hardship or social and economic circumstances,. in the interests of social welfare and with the objects of improving their conditions of life. In determining these objectNes. the Trustees have paid due regard to The Charity Commission guidance on public benefit.
ACHIEVEMENTS AND PERFORMANCE Revlew Of Artlvltles Iln the perlod 1ST February 2025 to 31"January 20261 The usage of the hall cèn be summafised in two categories: hiring the hall to third parties for their own events,. events organised bythe committee. During the year the hall wa5 hired by a number of regular users on a weekly or monthly basis for a wide range of aCtllies. These Sncluded.. exercise, dance and yoga classes; art and craft classes., children'5 activr(ies. includin8 the Newbuin & 5tainton Play8roup and the 1st Petteril Vale Cub Scouts- Social arttvitie5, notabtythe 51ainton Methodist monthty Messy Church and the monthfy Creative Cuppa meetw for people Ilvbng with dementia and carer5,' and meetings of other clubs. societies and local businesses. The hall was also hlred bya varlety of users for one.off eveftt& These Induded booklngs by Ind(vlduals forblrthdays, hristenin8s and other partie5. by clubs and societies for meetings, and by organisations for training events and workshops. The commlttee organlsed variousevents duringthe year to supportthe feellngof community In the local area and to ralse fundstosupportthe runningcosts of the hall. These were run wfth the help of an Invaluable group of volunteets. To celebrate the contribution tothe localcommunty of volunteers who asSlSt atthe vllla8e hall, the methodlst chapel and with the sports and recreation committee, we ran a social event durln8 the national Vlllage Hall week on 21" March 2025. Flfty elght volunteer5 from the village attended. The comMunVCafé tookp13ce weekand waswell supported. The farmers. market,whlchto0kpla most months in previou5 years, was replaced this year by a quarterly maker5, market. The Stainton Clnemaclub contlnuedfor a second seèson wlth a programme ofsix films shown monthtyfrom October 202S to March 2026. The serie50f Sustalnable Stalnton events alsocontlnued fora secondyearwrch talks on swlfts and Ideas to reduce the amount of plastic waste. The committee also facSlltated varlou5 events in the hall to support the community and other causes for whlch no charges were Made. These included meeting5 of the DO Parish Counul and Stainton Sports and Recreation Commlttee, the inaugural meetingof the Stainton Men'$5hed, food drrves, a children's Christmas party organised the Stainton Sports and Recreation CommTttee and a Christmas tea run by young people for older members of the communfty. A presentation by St. John's Ambtslancè on CPR and uslng a défibrillator was also well atterbded. Flnanclal Revlew Iforthe perfod I" February 2025 to 31. January 20261 Overview Income exceeded expendlture In the flnandal year by E8.519. Total income decreased marginally by 3% CoMpad with the previous year. The CIO'S income from its ordinary activities, namely hiring out the hall and fundraisin8 events organi5ed by the committee, amounted to over 9YA of total income and showed a small decrease of 2% compared wfth the previous year. Of the otherincome, reCptsfn donations increased while no grant5 were recep4ed. Total expenditure decreased by 13% compared with the previous year. The most signiflcant reductlon wa5 in tl expendr(ure on equipment maintenance and servian8. Recei The CIO'5 total receipts for the year were £21.23512025= £21.8541-
The main sources of income were from hiring the hall to third partie5 and events organised by the committee whith together raised £19,938, slightly less than the 2025 fUre of £20,391. Hall hire income was up at £16,9)8 12025: £14,574), butthe income from fundraising events organised bythe committee was Swanificant iowerat £3,03012025: £5,817), refletting the reduction in events organised by the committee. Donations amounted to £74812025: £16SI from the proceedsof the Garden Gadabout. The trustees were grateful to the Stainton Garden Club for its 8enerosity. The remalnder of the income comprised bank interest of £416 and electricity fetd-irb tariff of £132. No grants were received in this financial year. endUre The CIO'S expenditure for the year was £12,71612025.. £14.675). Signrficant items were.. cleonlng and materia15 charge5 of £3.37412025.. £3,429); maintenance and servicin8 of equipment lair-conditionin&f ire alarm, plumbin8 and the automatlc doors) £1,624 12025.. £3,370) equlpment purchased of £1,36512025: £1.6771 for a replacemeftt Immerslon heater and new tables,. and utilities lelectricltyand waterl of £4,21012025.. £4,8301, which was partial offsetby a contribution from Atklnsc 8ullders. Sur Income exceeded expenditure In the financial year by £8,51912025.. E7,1791. Flnanclal R urces at the Year End On 31" January 2026 the CIO'S financial resources amounted to £61,79912025: £53.2811, comprislnga currentac¢ount balance of £29,705 and a savings account baLince of £32,094. RESERVES POUCY The trustees have agreed that the CIO should, if possible. maintain a balance of at least £1S,IXI) lincreased fr(xn £I0,L) March 20261 In the CIO'S savln8s account by way of a flnandal reserrfe. The Trustees believe that the CIO has adequate finanaal resources to continue In operatlonal exlstence forthe foreseeable future. INVESTMENT POWERS AND RESTRICTIONS The Trustees have the powerto invest Sn suth assets as they see fft.
RISK ASSESSMENT The committee has no immediate concem5 regardingthe operatlon and maintenance of the hall. At the presenttin, the committee believes the most significant operational risk would be a reduction in the number of trustee4 ommf(tee members or volunteers who a all essential for the operation of the hall, arranging fundraising, t community café, the makers, market and social events.. and maintaining the building. To address th5s risk, t commf(tee would welcome the invofvement of more local residents, espeaally as the village expands, The key aspects of financial risk are.. rising costs forthe day-to-day operation of the hall. particularfy maintenance of plumbing and electrical systems Ilncluding the air conditionin& fire alarms and automatic doors), and the risk of further rises in utility cost5; and unexpected expenses for the Maifttenan and upkeep of the building and equipment. The committee believes that the CIO has adequate financial resources to meet unexperted costs. PROSPECTS AND PLANS FOR THE YEAR ENDING 31" JANUARY 2027 The hall bookings to date for the 202&27 financial year have continued at a strong levèl from a combination of regular users a5 well as bookin8s for one-off events such as birthdayparties, familygatherin8s and training events. The committee also tontinvesto be encouraged by the attendan at, and income from, the community cafe and the makers, market. As such the commbttee expects thatthe CIO'sordinarylncome from hall hire and the re8uI fundralsSng events organi5ed by the committee wlll cover the nomal operating expenses lexcludln8 any capital and other one-off items) of the hall in 202fr27. Discussions have continued wf(h Atkinson 8LTrildets over the proposal for a car park at the rear of the hall. The commlttee Is hopeful that the car park will become available for use before the end of 2026. The ComMeelS grateful to Atkinson Builders for facilitating this project. Philip Dixon, Treasurer, Stainton Village Hall CIO 2Y' Marth 2026
STAINTIY4 VILLAGE HALL CIO 11891SO Receipts and payments accounts CC16a For th• p•riod wir2025 To IniR2020 Section A Receipts and payments UnTSlricl•d Vbd• R•6lfici•d nds End(fftm•nl d• Total lunds La•1 sar t•ts •vwt£ tyth• rwr••¢£ to lh• n•wMi£ A1 Rec•1 Granls Bonk Ini¢r0618nd Dwatbns El8ctnaty knd In tar5ff Fyndralsl 730 4¢7 105 11J2 411 741 132 3.030 748 132 3,0 14,S74 Sub total (Gmss Income for AR) 21.135 21.lJ5 21,8 A2 A•••t •nd Inw•kn•nl ul••. Sub tot•1 A3Po 8ank Chè Broadbond Charg and a4>r1 Building and deccry •nts 171 Joo 478 3,429 JJ J•1 JJ74 330 301 3.J74 Don00 Equi•ThI rn4lDt•ndnc••nd ••Thk EpuipiiMt purthM•d Iniurnn¢oi Llc8ncvs- NJtt•nv. rnUc wdZc¢m Sunth8• Ulilil•¥- 3,J70 1,677 953 5T5 575 3.161 167 3.ojl 1,797 1,142 wa 3.161 1.3$4 3S4 Ern1, ty(K*l 354 Sub total 12,711 12.?18 14.a79 A4 Au•1 and Snv••tm•nt urcha••6, ••• tabl• Sub total Not of rnceipts/(p•yments) AO Trab781gr8 bohv•en lunds A6 Cash funds last Jtyar •nd Cash fund$ thls year end 8.$19 8.S19 7,179 61,799 61,799 46,687 CCXX Rl aco)ts Issi
Section B Statement of assets and liabilities at the end of the period Unr•strletsd R••trlcted fund funds Endowmènt tunds to n•w••i£ Cat•gorl•• De¢ails Bl Cuhfund• 29.7 Tot•1 e•sh fun 61.7#9 Unr••trl¢t•d fvnd• R••trlct•d funds Endowm•nt lurtds to n•¥•st£ Oelails Fund lo whlth uff•nt v•lu• Det•1 Co•t loplloTr•lJ Fund ¢0 whlth CO l0OloMII Cuff•nt v•lu• Details B4 A¥••l• r•¢•In for th• charlty's awn u•• Fundtty whkh 4nount du• Wh•n du• 85 Llabllltl•• Svdneé by one or t¥ Iru8le•8 on b8h8N of all the tsu%tw$ SJnalurg Print Name D8t8 of rov81 i¥Th PHILIP tslxgfvj CCXX R2 accwnts ISSI