Report for Keswick Town Council Nov 2023
The Organisation:
KCERP is a registered charity, and volunteer-led organisation, with a part-time project manager whose role is funded predominantly (300 hours per annum) by Keswick Town Council. The main focus is to support Keswick’s residents during and following a potential flooding scenario. Our emergency plan also covers a number of other situations such as power outages and pandemic, which are updated according to the risks identified on Cumbria’s Community Risk Register.
Achievements since the last report:
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Claire Peat was appointed as a new project manager (PM) in February 2023, taking over from Kimberley Ward, who left in April 2023.
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We have appointed a new trustee, Chris Simms, who has experience with the Environment Agency, so can provide invaluable insight to the board.
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Grant funding was approved from CiFR (Cumbria innovative flood resilience), allowing us to:
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Upgrade outdated IT
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Replenish sandbag stores
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Recruit for a Lengthsman to help reduce the risk of surface water flooding in the town
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The annual leaflet for householders is printed, and due to go out in November to all residential addresses with a CA12 postcode. KCERP has engaged with the local holiday cottage offices to request an electronic copy is sent to their CA12 owners, and they have a plan for their visitors.
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Grant funding has been received to purchase generators and other equipment to help us get through a combine power outage/flooding situation.
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The KCERP trustees and Town Councillors were invited to the Mountain Rescue base to tour the new multi-agency response area, and consider how the community response runs alongside the emergency services. The decision was taken that KCERP operations would continue to run from the Town Hall, and we would ensure a volunteer liaison was present at the MRT base for continuous information flow between services.
Ongoing Challenges:
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Local Government Reorganisation has resulted in some confusion with new roles, and some key roles have not yet been replaced. We are working closely with Keswick’s Flood Action Group, and Cockermouth’s Emergency Response Group to share information and find the right people to contact.
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KCERP is updating their list of volunteers to include wet/dry volunteers, and ensure there is support for the emergency services keeping them fed and watered, in addition to the core volunteer work of warning residents of potential flooding and helping vulnerable residents with their flood defences.
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One of our key river monitors at Low Briery was irreparably managed during Storm Desmond. We, alongside the EA, are monitoring replacement telemetry further upstream near Threlkeld to ensure our action triggers (such as closing park flood gates) happen at the right times when water is rising. Unfortunately this monitoring station can’t account for runoff from a number of tributaries closer to Keswick, so telemetry is less accurate for predicting issues downstream. We are still learning how the data from this station correlates to when, and how much water will rise within the town.
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An emergency exercise has been planned for September 2024 to test the processes and equipment.
Ongoing work:
We continue to recruit and train volunteers with around 15 new volunteers having signed up following the recent campaign. Training and refresher sessions will be ongoing through the Winter months. We would like to produce a quick reference guide for all volunteers, so if they cannot attend training, they can know when to respond in various scenarios. Our confidential list of vulnerable householders who may require additional assistance have all been contacted to introduce the new PM, and discuss their current situation and needs. New householders may be added following the leaflet campaign. A close working relationship with the Flood Action Group is being fostered to ensure information sharing, and streamlined working with external agencies such as the EA. The Community Emergency Plan is being revised to include data-driven action triggers, and expanded to cover the higher risk of power outages.
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|---|---|---|---|---|---|---|---|
|Keswick Community Emergency Recovery Partnership|1169144|
|Receipts and payments accounts|CC16a|
|For the period|Period start date|30/09/2017|
|To|
|from|
|a|
|Section A Receipts and payments|
|Unrestricted|Restricted|Endowment|
|Total funds|Last year|
|funds|funds|funds|
|to the nearest £|to the nearest £|to the nearest £|to the nearest £|to the nearest £|
|A1 Receipts|
|Cumbria Community Foundation|-|-|-|-|12,500|
|Keswick Town Council Transfer of Funds|5,825|-|-|5,825|5,825|
|CA12 and Friends|-|-|-|-|
|Donation|-|-|-|-|
|-|-|-|-|
|-|-|-|-|
|-|-|-|-|
|-|-|-|-|
|5,825|-|-|5,825|18,325|
|=—=====|Sub total|(Gross income for AR)|
|A2 Asset and investment sales,|
|(see table).|
|-|-|-|-|
|-|-|-|-|-|
|Sub total|[ - ]|-|-|-|-|
|=|Total receipts|5,825|-|-|———|5,825|18,325|
|A3 Payments|
|Administration Services|1,280|-|1,280|3,530|
|Training|-|-|
|Sandbags|-|-|482|
|Radio equip & service|-|-|
|Stationary Supplies|59|59|
|Refreshments|-|-|
|Leaflets|624|-|624|567|
|Phone/Broadband|20|550|
|Office Costs|-|-|-|
|Room Hire|-|-|-|-|
|Sundry Expenses|203|-|-|203|11|
|Equipment|44|-|-|44|
|-|-|-|-|
|-|-|-|-|
|-|-|-|-|
|Sub total|1,605|624|-|Cross Add Error|5,140|
|A4 Asset and investment|
|purchases, (see table)|
|-|-|-|-|
|-|-|-|-|
|Sub total|-|-|-|-|-|
|—=====|Total payments|1,605|624|-|#VALUE!|5,140|
|Net of receipts/(payments)|4,220|- 624|-|#VALUE!|13,185|
|A5 Transfers between funds|-|-|-|-|-|
|A6 Cash funds last year end|12,975|-|-|12,975|-|
|Cash funds this year end|—|17,195|ee|- 624|-|#VALUE!|13,185|
----- End of picture text -----
Section B Statement of assets and liabilities at the end of the period
| Categories B1 Cash funds B2 Other monetary assets B3 Investment assets B5 Liabilities B4 Assets retained for the charity’s own use |
Details Petty Cash Cumberland Account Details Details Details Details Total cash funds (agree balances with receipts and payments account(s)) |
to nearest £ 61 13,599 - 13,660 Agreement Error to nearest £ - - - - - - Unrestricted funds Unrestricted funds Fund to which asset belongs Fund to which asset belongs Fund to which liability relates |
to nearest £ 12,500 - 12,500 Agreement Error to nearest £ - - - - - - Cost (optional) - - - - - Cost (optional) - - - - - - - - - - - - - - Restricted funds Restricted funds Amount due (optional) |
to nearest £ Endowment funds |
|---|---|---|---|---|
| - | ||||
| - | ||||
| - | ||||
| - | ||||
| OK | ||||
| to nearest £ Endowment funds |
||||
| - | ||||
| - | ||||
| - | ||||
| - | ||||
| - | ||||
| - | ||||
| Current value (optional) |
||||
| - | ||||
| - | ||||
| - | ||||
| - | ||||
| - | ||||
| Current value (optional) |
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| - | ||||
| - | ||||
| - | ||||
| - | ||||
| - | ||||
| - | ||||
| - | ||||
| - | ||||
| - | ||||
| When due (optional) |
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| - | ||||
| - | ||||
| - | ||||
| - | ||||
| - |
Signed by one or two trustees on behalf of all the trustees
| Signature | Name | Date of approval |
|
|---|---|---|---|
| Expenditure | |||||
| Totals £ 2,229.22 |
|||||
| Date | Description | Amount | Cash/Cq | Cq Number |
|
| 2023-10-25 | Mobile Phone Topup | £ 10.00 | CQ | 131 | |
| 2023-10-25 | Laminator | £ 33.69 | CQ | 131 | |
| 2023-10-25 | Stationery | £ 5.00 | CQ | 131 | |
| 2023-10-25 | Wipe clean markers | £ 7.54 | CQ | 131 | |
| 2023-10-25 | Stationery- workbook | £ 9.99 | CQ | 131 | |
| 2023-10-25 | Tyvek Overall | £ 9.53 | CQ | 131 | |
| 2023-10-25 | Motion sensor lights | £ 33.98 | CQ | 131 | |
| 2023-10-25 | Mobile Phone Topup | £ 10.00 | CQ | 131 | |
| 2023-10-25 | Job Advert: Keswick Reminder | £ 192.00 | CQ | 131 | |
| 2023-10-25 | Parking: Winter Resilience Workshop | £ 10.70 | CQ | 132 | |
| 2023-10-25 | Leaflet Printing | £ 197.15 | CQ | 132 | |
| 2023-10-25 | Royal Mail Leaflet Drop | £ 390.89 | CQ | 132 | |
| Project Management | £ 1,280.00 | 133 | |||
| 2023-11-06 | Parcelforce for Leaflet Drop | £ 35.75 | |||
| 2023-11-06 | Packingtape | £ 3.00 | Cash | ||
I
£ 1,280.00 £ - £ - £ - £ 43.51 £ 59.22 £ - £ 623.79 £ - £ 20.00 £ 202.70
| £ 1,280.00 £ - £ - £ - £ 43.51 £ 59.22 £ - £ 623.79 £ - £ 20.00 £ 202.70 | £ 1,280.00 £ - £ - £ - £ 43.51 £ 59.22 £ - £ 623.79 £ - £ 20.00 £ 202.70 | £ 1,280.00 £ - £ - £ - £ 43.51 £ 59.22 £ - £ 623.79 £ - £ 20.00 £ 202.70 | £ 1,280.00 £ - £ - £ - £ 43.51 £ 59.22 £ - £ 623.79 £ - £ 20.00 £ 202.70 | £ 1,280.00 £ - £ - £ - £ 43.51 £ 59.22 £ - £ 623.79 £ - £ 20.00 £ 202.70 | £ 1,280.00 £ - £ - £ - £ 43.51 £ 59.22 £ - £ 623.79 £ - £ 20.00 £ 202.70 | £ 1,280.00 £ - £ - £ - £ 43.51 £ 59.22 £ - £ 623.79 £ - £ 20.00 £ 202.70 | £ 1,280.00 £ - £ - £ - £ 43.51 £ 59.22 £ - £ 623.79 £ - £ 20.00 £ 202.70 | £ 1,280.00 £ - £ - £ - £ 43.51 £ 59.22 £ - £ 623.79 £ - £ 20.00 £ 202.70 | £ 1,280.00 £ - £ - £ - £ 43.51 £ 59.22 £ - £ 623.79 £ - £ 20.00 £ 202.70 | £ 1,280.00 £ - £ - £ - £ 43.51 £ 59.22 £ - £ 623.79 £ - £ 20.00 £ 202.70 | |
|---|---|---|---|---|---|---|---|---|---|---|---|
| Date Cq cleared |
Administration Services | Training | Sandbags | Radio equip& service | Equipment | StationarySupplies | Refreshments | Leaflets | Office Costs | Phone/Broadband | SundryExpenses |
| £ 10.00 | |||||||||||
| £ 33.69 | |||||||||||
| £ 5.00 | |||||||||||
| £ 7.54 | |||||||||||
| £ 9.99 | |||||||||||
| £ 9.53 | |||||||||||
| £ 33.98 | |||||||||||
| £ 10.00 | |||||||||||
| £ 192.00 | |||||||||||
| £ 10.70 | |||||||||||
| £ 197.15 | |||||||||||
| £ 390.89 | |||||||||||
| £ 1,280.00 | |||||||||||
| £ 35.75 | |||||||||||
| £ 3.00 | |||||||||||
I
| £ - £ - £ - £ - 0 0 0 0 |
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| Restricted Funds | ||||||||||
| Room Hire | Cat 10 | Cat 11 | Cat 12 | Check totals | ||||||
| OK | ||||||||||
| OK | ||||||||||
| OK | ||||||||||
| OK | ||||||||||
| OK | ||||||||||
| OK | ||||||||||
| OK | ||||||||||
| OK | ||||||||||
| OK | ||||||||||
| OK | ||||||||||
| OK | ||||||||||
| OK | ||||||||||
| OK | ||||||||||
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| OK | ||||||||||
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| OK | ||||||||||
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| OK |
OK OK OK OK OK OK OK OK OK OK OK OK OK OK OK OK OK OK OK OK OK OK OK OK OK OK OK OK OK OK OK OK OK OK OK OK OK OK OK OK OK OK OK OK OK OK OK OK OK OK OK OK OK
OK OK OK OK OK OK OK OK OK OK OK OK OK OK OK OK OK OK OK OK OK OK OK OK OK OK OK OK OK OK OK OK OK OK OK OK OK OK OK OK OK OK OK OK OK OK OK OK OK OK OK OK OK
| at w |
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|---|---|---|---|---|---|
| Income | |||||
| Totals 5825 0 5825 |
|||||
| Date | Description | ||||
| 2023.5.18 | KTC Grant | 5825 | 5825 | ||
I
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0 0 0 0 0 0 0 0 0 0
ation
own Council Transfer of Funds
CA12 and FriendsDonation Cat 10 Cat 11 Cat 12
----- End of picture text -----
I
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0 0 0 0
Restricted Funding Stream
Check totalYes/No
OK
CCF Stream 2 Stream 3 Stream 4
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| 0 0 0 0 |
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| Restricted | ||||||
| Check total | ||||||
| OK | ||||||
| OK | ||||||
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| OK |
OK OK OK OK OK OK OK OK OK OK OK OK OK OK OK OK OK OK OK OK OK OK OK OK OK OK OK OK OK OK OK OK OK OK OK OK OK OK OK OK OK OK OK OK OK OK OK OK OK OK OK OK OK
OK OK OK OK OK OK OK OK OK OK OK OK OK OK OK OK OK OK OK OK OK OK OK OK OK OK OK OK OK OK OK OK OK OK OK OK OK OK OK OK OK OK OK OK OK OK OK OK OK OK OK OK OK
| Date of Expenditure | Description | Amount | Receipt Included Yes/No |
|---|---|---|---|
| Total: | |||
| Report Completed by: | |||
| Signed: | |||
| Dated: | |||
| Approved by: | |||
| Signed: | |||
| Dated: | |||
| This is taken as authorisation to topupthepettycash balance by: |
Charity Name No (if any) Receipts and payments accounts CC16a For the period Period start date Period end date To from ~~Se~~ —— Section A Receipts and payments Unrestricted Restricted Endowment Total funds Last year funds funds funds to the nearest £ to the nearest £ to the nearest £ to the nearest £ to the nearest £ A1 Receipts - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - ~~=======~~ Sub total (Gross income for AR) A2 Asset and investment sales, (see table). - - - - - - - - - Sub total[ - ] - - - - ~~————~~ Total receipts - - - - ~~==~~ A3 Payments - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - Sub total - - - - - ~~=—==2===~~ A4 Asset and investment purchases, (see table) - - - - - - - - Sub total - - - - - ~~—~~ Total payments ~~———~~ Net of receipts/(payments) - - - - - A5 Transfers between funds - - - - - A6 Cash funds last year end - - - - - Cash funds this year end ~~—~~ - ~~SS~~ - ~~==~~ - ~~E=~~
Section B Statement of assets and liabilities at the end of the period
| Categories B1 Cash funds B2 Other monetary assets B3 Investment assets B5 Liabilities B4 Assets retained for the charity’s own use |
Details Details Details Details Details Total cash funds (agree balances with receipts and payments account(s)) |
to nearest £ - - - - OK to nearest £ - - - - - - Unrestricted funds Unrestricted funds Fund to which asset belongs Fund to which asset belongs Fund to which liability relates |
to nearest £ - - - - OK to nearest £ - - - - - - Cost (optional) - - - - - Cost (optional) - - - - - - - - - - - - - - Restricted funds Restricted funds Amount due (optional) |
to nearest £ Endowment funds |
|---|---|---|---|---|
| - | ||||
| - | ||||
| - | ||||
| - | ||||
| OK | ||||
| to nearest £ Endowment funds |
||||
| - | ||||
| - | ||||
| - | ||||
| - | ||||
| - | ||||
| - | ||||
| Current value (optional) |
||||
| - | ||||
| - | ||||
| - | ||||
| - | ||||
| - | ||||
| Current value (optional) |
||||
| - | ||||
| - | ||||
| - | ||||
| - | ||||
| - | ||||
| - | ||||
| - | ||||
| - | ||||
| - | ||||
| When due (optional) |
||||
| - | ||||
| - | ||||
| - | ||||
| - | ||||
| - |
Signed by one or two trustees on behalf of all the trustees
| Signature | Name | Date of approval |
|
|---|---|---|---|
| Date Completed: | 17/11/16 for October Invoices | |||||
|---|---|---|---|---|---|---|
| Date of Expenditure | Description | Amount | Invoice Included Yes/No | Evidence of Budget | Cheque Signatory1 | Cheque Signatory2 |
| 27/10/16 | PettyCash topup | £ 75.00 n/a | £ 75.00 n/a | n/a | HA | LW |
| 27/10/16 | LDNPA - PlannningApplication | £ 97.50 | (copyof application) | HA | LW | |
| 31/10/16 | Administration Services - October - Heather Askew | £ 1,134.00 | yes | asper CCF budget | ||
| Vista Print - KCERP leaflets (Reimburse Heather Askew - paid by personal Credit | ||||||
| 28/10/16 | Card) | £ 144.54 | yes | asper CCF budget | ||
| Total: | £ 1,451.04 | |||||
| Report Completed by: | Heather Askew | |||||
| Signed: | ||||||
| Dated: | 17/11/16 | |||||
| Approved by: | Graham Thompson | |||||
| Signed: | ||||||
| Dated: |
| Date Completed: | 5/12/2016 | |||||
|---|---|---|---|---|---|---|
| Date of Expenditure | Description | Amount | Invoice Included Yes/No | Evidence of Budget | Cheque Signatory1 | Cheque Signatory2 |
| 16/11/16 | BT- 80826- line rental 3 oct-31jan,calls 4 oct-3 nov | £ 187.98 | yes | |||
| 16/11/16 | BT- 80924 - line rental 3oct-31jan,calls14 oct- 29 oct | £ 126.48 | yes | |||
| 30/11/16 | Keswick Town Council - broadband recharge - nov | £ 14.32 | yes | |||
| 30/11/16 | Administration Services - November - Heather Askew | £ 837.00 | yes | |||
| 22/11/16 | Smartlift - sandbags - reimbursement to Heather Askew (paid by personal Debit | £ 594.98 yes | £ 594.98 yes | |||
| Card) | ||||||
| Amazon - supplies - reimbursement to Heather Askew (paid by personal Credit | ||||||
| 30/11/16 | Card) | £ 560.09 | yes | |||
| 30/11/16 | PettyCash topup | £ 53.39 | yes | |||
| Total: | £ 2,374.24 | |||||
| Report Completed by: | Heather Askew | |||||
| Signed: | ||||||
| Dated: | 5/12/2016 | |||||
| Approved by: | ||||||
| Signed: | ||||||
| Dated: |
Amazon Orders - November 2016
| order number 202-0209377-5277140 202-0333615-8567530 202-0718406-6151556 202-1176240-7250753 202-1786663-2454722 202-2162210-9462754 202-4318349-5193137 202-5446402-4425147 202-5837965-9544311 202-6095140-3405161 202-6473457-8373969 202-7509123-1451501 202-8577553-3134769 202-8894057-0107526 202-9167894-2691526 202-9640429-5224361 202-6921422-5061954 202-1711476-2207519 |
total £ 12.60 £ 285.75 £ 4.29 £ 1.62 £ 6.20 £ 9.84 £ 7.89 £ 1.65 £ 24.93 £ 14.16 £ 6.20 £ 10.95 £ 23.19 £ 47.96 £ 48.99 £ 15.67 £ 24.97 £ 13.23 |
|---|---|
| £ 560.09 |
| Date Completed: | ||||||||
|---|---|---|---|---|---|---|---|---|
| Date of Expenditure | Description | Amount | Invoice Included Yes/No | Evidence of Budget | Cheque Signatory1 | Cheque Signatory2 | ||
| Total: | ||||||||
| Report Completed by: | ||||||||
| Signed: | ||||||||
| Dated: | ||||||||
| Approved by: | ||||||||
| Signed: | ||||||||
| Dated: |