ANNUAL REPORT AND ACCOUNTS FOR THE PERIOD ENDING 30 SEPTEMBER 2021 

Charity Number: 1169144 





Keswick Community Emergency Recovery Partnership 

## (A Charitable Incorporated Organisation) 

Annual Report and Accounts for the period ending 30 September 2021 

## Contents 

Legal and Administrative Information .................................................................................................... 2 Trustees Report ....................................................................................................................................... 3 Objects ................................................................................................................................................ 3 Review of Activities ............................................................................................................................. 3 Thank-you ........................................................................................................................................... 4 Statistics .............................................................................................................................................. 4 Financial Review .................................................................................................................................. 5 Funding Sources .............................................................................................................................. 5 Expenditure ..................................................................................................................................... 5 Accounting Policies ......................................................................................................................... 5 Financial Statement ........................................................................................................................ 6 

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## Legal and Administrative Information 


Charity Name: Keswick Community Emergency Recovery Partnership (KCERP) Charity Registration Number: 1169144 Principle Office: Council Offices 50 Main Street Keswick Cumbria CA12 5JS Trustees: Helen Dalzell Sally Lansbury (Chair) Andy Murphie David Sawday Stewart Southerland Graham Thompson (Treasurer) Lynda Walker Vivien Little Project Manager: Kimberley Ward Bankers: Cumberland Building Society 

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## Trustees Report 

KCERP became a registered Charitable Incorporated Organisation with the Charity Commission on the 12 September 2016.   It is a partnership made up of local voluntary and statutory partner organisations. 

This report covers the reporting period from 1 October 2020 to 30 September 2021. 

## Objects 

1. To relieve those in the Keswick area who are in conditions of need, hardship, or distress as a result of an emergency or natural or other disaster. 

2. To promote public safety and to protect the lives and property of all those in the Keswick area in particular but not exclusively by assisting the civil authorities in the relief and management of responses to civil emergencies or natural or other disasters (planning, preparation and recovery) and by holding Keswick’s Community Emergency Plan (CEP). 

We do this through the use of volunteers who act in support of the statutory response by the emergency services and the local authorities. 

The primary use of the partnership has been during flooding events, but the CEP covers other emergency situations.  From September 2020-September 2021, the primary focus of KCERP was providing a response to the Covid-19 pandemic. 

## Review of Activities 

The Partnership now has regular Trustee meetings (Four times a year) and an annual wider Partnership meetings.  Due to Covid, these meetings took place online in 2020-21. 

Kimberley Ward works on a freelance basis as Project Manager for the partnership, working with Trustees and Volunteers. 

We currently have around 89 volunteers registered with us, as well as pledged support from Keswick WI and Keswick School Borders.  This is steady compared to last year, with some new volunteers joining and some retiring. 

We have reviewed and updated the community emergency plan for winter 20/21. We will continue to review the plan on an annual basis. 

We continued to support residents in Keswick as part of our Covid response.  A street warden scheme was maintained and in place until July 2021 and this has enabled residents who have been vulnerable or self-isolating to access someone to help with a variety of activities, including shopping, prescription requests, dog walking and befriending. 

We have provided radio training for lead flood volunteers in October 2021 and attended a flood table top exercise session. 

In addition to this planned work, we have continued to support other developing emergency groups, sharing ideas and offering support. 

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## Thank-you 


This work would not have been possible without the support of all our partners, who have helped to develop the community emergency plan and to give practical help, such as use of buildings and equipment. 

Thanks to Cumbria Community Foundation for identifying suitable funding for our activities. 

Finally a huge thank you to all the volunteers who have already given up their time to attend training and help develop the plan. The response to covid-19 was outstanding and so many people have given their time willingly and generously. We know that should a further emergency situation occur, they will be ready to support. 

## Statistics 

## **Number of Volunteers** 

As at the 30 September 2020 we had 73 volunteers registered. 

## **Volunteer Training** 

Summer 2021: 

- Table Top Exercise – 1 volunteer 

Autumn 2021: 

- Lead volunteer radio training– 6 attendees 

Project Manager Training 

- Table top planning Exercise 

- Met Office weather forecasting 

- Environment Agency Storm Response Training 

## **Leaflets** 

500 Leaflets were distributed to Keswick households with flood guidance. 

## **Number of Households registered for additional assistance:** 

As at the 30 September 2021: 13 

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## Financial Review 

At the start of October 2020 KCERP had unrestricted funds of £11,489 

## Funding Sources 

There was one main source of funding in this financial year from Keswick Town Council for £5825. 

## Expenditure 

In the period expenditure of £5559. 

At the end of September 2021 KCERP had unrestricted funds of £11,831 and no restricted funds. 

## Accounting Policies 

## _Basis of Accounting_ 

The financial statement has been prepared on a receipts and payments basis. 

No independent examination or audit was undertaken for this financial period as the income was less than £25,000.  As laid out in the financial regulations and charity commission guidelines. 

## _Fund Accounting_ 

Restricted Funds are subject to restrictions on their expenditure by the donor.  There were no restricted funds received this year. 

Unrestricted funds are available for use at the discretion of the trustees in furtherance of the general objectives of the charity. 

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## Financial Statement 


||**Keswick Community Emergency Recovery Partnership**|**Keswick Community Emergency Recovery Partnership**|**Keswick Community Emergency Recovery Partnership**|**Keswick Community Emergency Recovery Partnership**|**Keswick Community Emergency Recovery Partnership**|**1169144**|**1169144**||**CC16a**|
|---|---|---|---|---|---|---|---|---|---|
|||||||||||
||**Receipts andpayments accounts**|||||||||
||**For the period**<br>**from**||01.10.20||**To**||30.09.21|||
|||||||||||
|||||||||||
|**Section A Receipts and payments**||||||||||
||**Unrestricted**<br>**funds**||**Restricted**<br>**funds**||**Endowment**<br>**funds**||**Total funds**||**Last year**|
||**to the nearest      £**||**to the nearest £**||**to the nearest £**||**to the nearest £**||**to the nearest £**|
|**A1 Receipts**||||||||||
|Cumbria CommunityFoundation|**-**||**-**||**-**||**-**||**6,995**|
|Keswick Town Council|**5,825**||**-**||**-**||**5,825**||**-**|
|CA12 and Friends|**-**||**-**||**-**||**-**||**-**|
|Donation|**-**||**-**||**-**||||**500**|
|Interest|**3**||**-**||**-**||**3**||**13**|
|Keswick Lions|**-**||**-**||**-**||**-**||**-**|
||**-**||**-**||**-**||**-**||**-**|
||**-**||**-**||**-**||**-**||**-**|
|**_Sub total_**_(Gross income for_<br>_AR)_|**5,828**||**-**||**-**||**5,828**||**7,508**|
|||||||||||
|**A2 Asset and investment sales,**<br>**(see table).**||||||||||
||**-**||**-**||**-**||**-**|||
||**-**||**-**||**-**||**-**||**-**|
|**_Sub total_**|**-**||**-**||**-**||**-**||**-**|
|||||||||||
|**_Total receipts_**|**5,828**||**-**||**-**||**5,828**||**7,508**|
|||||||||||
|**A3 Payments**||||||||||
|Project Support|**4,474**||||||**4,474**||**4,796**|
|Volunteer costs - Room Hire|||||||**-**|||
|Volunteer Costs - refreshments|||||||**-**||**-**|
|Volunteer Costs - external Training|||||||**-**|||
|Operational Costs - Leaflet Printing|**79**||||||**79**||**140**|
|Office Costs - Phone and Broadband|**1,006**||||||**1,006**||**481**|
|Office Costs - Computer security|||||||**-**||**16**|
|Text local|||||||**-**||**40**|
|Equipment - Radio Equipment|||||||**-**||**-**|
|Equipment - Radio installation|||**-**||||**-**||**-**|
|Equipment - laptop|||||||**-**||**-**|
|Equipment - office and emergency supplies|||||**-**||**-**||**338**|
|Equipment - Sandbags|||||||**-**||**1,890**|
|Equipment - storage shed and lock|||**-**||||**-**|||
|Equipment - Trolleys|||**-**||**-**||**-**||**110**|
|Equipment - Hi Vis|||**-**||**-**||**-**||**-**|
|Insurance|||**-**||**-**||**-**||**-**|
|**_Sub total_**|**5,559**||**-**||**-**||**5,559**||**7,811**|
|||||||||||
|**A4 Asset and investment**<br>**purchases, (see table)**||||||||||
||**-**||**-**||**-**||**-**|||
||**-**||**-**||**-**||**-**|||
|**_Sub total_**|**-**||**-**||**-**||**-**||**-**|
|||||||||||
|**_Totalpayments_**|**5,559**||**-**||**-**||**5,559**||**7,811**|
|||||||||||
|**_Net of receipts/(payments)_**|**269**||||**-**||**269**||**303**|
|**A5 Transfers between funds**|**-**||**-**||**-**||**-**||**-**|
|**A6 Cash funds lastyear end**|**11,489**||||**-**||**11,489**||**11,489**|
|**_Cash funds thisyear end_**|**11,758**||||**-**||||**11,489**|
|||||||||||



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## **Section B Statement of assets and liabilities at the end of the period** 

|**Categories**|**Details**|**Details**|**Details**||**Unrestricted**<br>**funds**||**Restricted**<br>**funds**||**Endowment**<br>**funds**|
|---|---|---|---|---|---|---|---|---|---|
||||||**to nearest £**||**to nearest £**||**to nearest £**|
|**B1 Cash funds**|Petty Cash||||**73**||||**-**|
||Cumberland Current Account||||**11,758**||||**-**|
||||||**-**||**-**||**-**|
||**_Total cash funds_**||||**11,831**||**-**||**-**|
||(agree balances with receipts and payments<br>account(s))||||Agreement Error||OK||OK|
||||||**Unrestricted**<br>**funds**||**Restricted**<br>**funds**||**Endowment**<br>**funds**|
||**Details**||||**to nearest £**||**to nearest £**||**to nearest £**|
|**B2 Other monetary assets**|||||**-**||**-**||**-**|
||||||**-**||**-**||**-**|
||||||**-**||**-**||**-**|
||||||**-**||**-**||**-**|
||||||**-**||**-**||**-**|
||||||**-**||**-**||**-**|
|||||||||||
||**Details**||||**Fund to which**<br>**asset belongs**||**Cost (optional)**||**Current value**<br>**(optional)**|
|**B3 Investment assets**|||||||**-**||**-**|
||||||||**-**||**-**|
||||||||**-**||**-**|
||||||||**-**||**-**|
||||||||**-**||**-**|
|||||||||||
||**Details**||||**Fund to which**<br>**asset belongs**||**Cost (optional)**||**Current value**<br>**(optional)**|
|**B4 Assets retained for the**<br>**charity’s own use**|||||||**-**||**-**|
||||||||**-**||**-**|
||||||||**-**||**-**|
||||||||**-**||**-**|
||||||||**-**||**-**|
||||||||**-**||**-**|
||||||||**-**||**-**|
||||||||**-**||**-**|
||||||||**-**||**-**|
|||||||||||
||**Details**||||**Fund to which**<br>**liability relates**||**Amount due**<br>**(optional)**||**When due**<br>**(optional)**|
|**B5 Liabilities**|||||||**-**|||
||||||||**-**|||
||||||||**-**|||
||||||||**-**|||
||||||||**-**|||
|||||||||||
|Signed by one or two trustees on<br>behalf of all the trustees|Signature||||Print Name||||Date of<br>approval|
|||||||||||
|||||||||||



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