## COLYTON CHAMBER OF FEOFFEES CIO (Registered charity 1169081) ## TRUSTEES REPORT FOR THE PERIOD 1[st] APRIL 2019 TO 31 DECEMBER ## OBJECTIVES AND ACTIVITIES The purposes of the Feoffees are to carry out such charitable purposes for the public benefit as are exclusively charitable according to the laws of England and Wales as the Trustees may from time to time determine, within the geographical area of the civil Parish of Colyton. The Feoffees original charter of 1546 placed responsibility upon the Feoffees to carry out “Good, Godly and Commendable Purposes and in Deeds of Charity”. These purposes include: the relief of those in need by reason of financial hardship or other disadvantage; the advancement of education; the advancement of citizenship and community development; the advancement of the heritage of the Parish; the advancement of amateur sport; supporting associations which enable serving and former members of the armed forces to mix together; and other charitable purposes such as securing the provision of recreation facilities, the provision of public works and services and amenities, the beautification of the Parish, and the promotion of industry, commerce, agriculture and horticulture. These may be fulfilled by grants or loans of money, payments for goods and services, and by securing the provision of facilities. The Charity is a charitable incorporated organisation (CIO) registered with the Charity Commission on 8 September 2016 with the purpose of taking over all of the assets and liabilities of The Parish Lands Charity (No. 243224). The transfer took place with effect from 29 March 2019. Buildings with an insurance valuation of £2.773m; agricultural land with a value of £0.132m; and financial assets of £0.525m were transferred to the CIO. No liabilities were transferred. Receipts and Payments of the Parish Lands Charity up to the period ending 31[st] March 2019 were included in the accounts of that charity. With the removal of the Parish Lands Charity from the Charity Commission’s Register of Charities on 16 May 2019 and its merger with the Chamber of Feoffees CIO, all receipts and payments since 1[st] April 2019 have been included in the Colyton Chamber of Feoffees CIO Accounts. The trustees confirm that the Charity has complied with its duty to have regard to the guidance on public benefit published by the Charity Commission. ## ACHIEVEMENTS AND PERFORMANCE The CIO’s portfolio of land and buildings provides a rental and hire income accounting for nearly 75% of its gross income before investment transfers (£34,605 out of total income of £46,626 for this period). The remainder of the CIO’s income arises mainly from income from investments. Because of the significance of rental and hire income, there is a need periodically to renovate, maintain, repair and update the buildings and in this accounting period one-off expenditure on these items amounted to £50,820. Other expenditure amounted to £22,194, comprising Insurance, £4,563; premises day to day running costs, £10,962; professional and administration fees, £3,967; charitable donations, £2265; and miscellaneous, £437. 1 ## COLYTON CHAMBER OF FEOFFEES CIO (Registered charity 1169081) ## TRUSTEES REPORT FOR THE PERIOD 1[st] APRIL 2019 TO 31 DECEMBER ## FINANCIAL POLICIES ## INVESTMENT Funds not required in the short-term to meet ongoing expenditure are held on deposit with CCLA Investment Managers Ltd., either in COIF Income Units, COIF Property Income Units or in a CCLA Deposit Account. Other funds for day to day expenditure are held in the Lloyds Bank Current Account. The aim of the investments is at least to maintain the value of the capital invested and to provide a reasonable income. In the 9 months to 31[st] December both of these criteria were met. ## RISK MANAGEMENT The Charity has performed a Risk Management Review to identify the risks associated with its activities, and systems and procedures are in place to manage the risks and adequate insurance is maintained. ## RESERVES The Charity holds sufficient funds to ensure that it can maintain its charitable activities even if there is a major loss of income from the property portfolio and/or its financial investments. It also maintains sufficient funds to be able to assist local organisations by way of loans and grants should these be necessary. 2 ## LEGAL STRUCTURE The Charity is a Charitable Incorporated Organisation managed by not less than seven nor more than sixteen charity trustees; at present there are sixteen trustees. The Trustees meet every month during year. At present the Charity has a Property Sub-Committee, a Town Hall Sub-Committee and a Finance Committee, each chaired by a Trustee. The Bailiff, Miss Sarah Charman, is responsible for the day to day administration of the Charity’s affairs. New trustees are recruited from within the area of benefit, generally because they would have a skill or expertise to help with the management and decision making in an area of work of importance to the CIO (e.g. property and building matters; legal and finance; charity administration). Names of possible candidates are put forward to the whole Trustee body for consideration and a decision ## REFERENCE AND ADMINISTRATIVE ## INFORMATION TRUSTEES Trustees who served during the period were: Tony Hibberd – Chairman James Carthy (resigned 20th May 2019) Jonathan Sweetland (appointed 3[rd] December 2019) Colin Chesterton Andrew Parr John Mills Geoff Clode Dr. Mick Askew Robert Collier Julian Hurford Bernard Love Jeremy Mears Colin Pady Phil Richards Verdun Trott Rodney Turner Tony Underdown Investment Bankers Bankers Solicitors CCLA Investment Management, Lloyds Bank PLC, Bevis And Beckingsale Senator House, Blackheath London Branch, 1, Major Terrace, 85, Queen Victoria Street PO BOX 1000, SEATON LONDON EC4V 4ET BX1 1LT Devon EX12 2RF Independent Examiner Approved by the Trustees on …………………………… and signed on behalf of the Charity by: ……………………………………………………………. Colin Chesterton (Chairman) INDEPENDENT EXAMINER’S REPORT TO THE TRUSTEES OF COLYTON CHAMBER OF FEOFFEES I report to the trustees on my examination of the accounts of The Colyton Chamber of Feoffees for the period ended 31 December 2019. This report is made solely to the charity's trustees, as a body, in accordance with Section 154 of the Charities Act 2011. My independent examination work has been undertaken so that I might state to the charity's trustees those matters I am required to state to them in an Independent Examiner's Report and for no other purpose. To the fullest extent permitted by law, I do not accept or assume responsibility to anyone other than the Trust and the charity's trustees as a body, for my independent examination work, for this report, or for the opinions I have formed. ## Responsibilites and basis of report As the charity trustees of the Trust you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 (‘the Act’). I report in respect of my examination of the Trust’s accounts carried out under section 145 of the 2011 Act and in carrying out my examination I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act. ## Independent examiner’s statement I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination giving me cause to believe that in any material respect: 1. accounting records were not kept in respect of the Trust as required by section 130 of the Act; or 2. the accounts do not accord with those records. I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached. ## Name & Address Date **COLYTON CHAMBER OF FEOFFEES** ## **BALANCE SHEET AS AT 31 DECEMBER 2020** |**0**|| |---|---| |**DEC**
**2019**|**DEC**| ||**2020**| ## **PROPERTY** Town Hall Town Hall Cottage Coombe Cottage St John Building The Folletts Spragues Field Ridgeway Field Ridgeway Garden Plot Slade |**CURRENT ASSETS**
Lloyds Bank Account
COIF Investment Fund
COIF Property Fund
COIF Deposit Account
Outstanding Loans
**CURRENT LIABILTIES**
**NET ASSETS**
**REPRESENTED BY:**
Balance at 31 December 2019
Changes in Valuation of Investments
Excess of Income over Expenditure|26027
480168
9682
9988
26500
552365
0
552365
525476
23277
3612
552365|36221
536442
9170
9988
29100
620921
0
620921
552365
55762
12794
620921| |---|---|---| **COLYTON CHAMBER OF FEOFFEES** ## **INCOME & EXPENDITURE ACCOUNT** ## **FOR THE YEAR ENDED 31DECEMBER 2020** |**INCOME**
Town Hall Hire
Property Rental
Investment Interest
The Folletts
Sale of Feoffees Books
Investment Transfers
Ref Charges
EDDC Grant
Banquet 60+
**EXPENDITURE**
Caretakers Wages
Donations
Town Hall Capital
Town Hall Maintenance
Town Hall Services
Coombe Cottage
Other Property Costs
Licences & Adverts
Professional & Admin
Insurance
Sundries
Investment Transfers
Banquet & 60+
**SURPLUS/(DEFICIT) FOR THE YEAR**|**NOTES**
**1**
**2**
**3**
**4**
**5**
**6**
**7**
**8**
**9**
**10**
**11**
**12**|6139
16633
12003
11833
11
30000
7
-
-
76626
6884
2265
43339
3672
2801
3809
1277
406
3561
4563
70
-
367
73014
3612
**2019**
**DEC**|2523
21453
15158
15000
-
-
-
22668
40
76842
9142
2393
2783
2446
5499
-
181
380
11013
4747
464
25000
-
64048
12794
**2020**
**DEC**| |---|---|---|---| **COLYTON CHAMBER OF FEOFFEES** ## **NOTES TO THE ACCOUNTS** ## **FOR THE YEAR ENDED 31 DECEMBER 2020** |**1 **
**2 **|**PROPERTY RENTAL**
Town Hall Cottage
Coombe Cottage
Other Rental
Ridgeway
**INVESMENT INTEREST**
COIF Investment Fund
COIF Property Fund
COIF Deposit Account|**INCOME SUMMARY**||**DEC**
**2019**
5475
5449
5709
-
16633
11569
388
46
12003||**DEC**
**2020**
6732
8510
5803
408
21453
14672
460
26
15158| |---|---|---|---|---|---|---| **COLYTON CHAMBER OF FEOFFEES** ## **NOTES TO THE ACCOUNTS** ## **FOR THE YEAR ENDED 31DECEMBER 2020** |**3 **
**4 **|**DONATIONS**
Promote Colyton Group
Hardship Donation
COVID Volunteer leaflets
Primary School Learning Materials
Advent Window Competition
Lily Sweetland
Colyton Fire Station
Christmas Lights
Colyton Scouts
Colyton Primary School
Colyton Library
**TOWN HALL CAPITAL**
Catering Equipment
Crockery
Kitchen Refurbishment
Kitchen Fitments
Brass Plaque
**PAYMENTS SUMMARY**||**DEC**
**2019**
350
-
-
-
-
400
35
700
400
130
250
2265
-
1033
42305
-
-
43338||**DEC**
**2020**
500
250
165
398
250
-
-
700
-
130
-
2393
216
-
-
1527
1040
2783| |---|---|---|---|---|---| ## **NOTES - CONTINUED** |**5 **
**6 **
**7 **|**TOWN HALL MAINTENANCE**
Fire Extinguisher Check
Stuart Morgan - Gas Check
Kitchen Filter
Fire Extinguisher Contract
Abbotts - Sundries
A & D Supplies - Toiletries
Giles Dixon Carpentry
Board Room Door
Water Heater Repair
Boiler Repair/ Sevices
Roof Leaks
Gents Toilet
Amplifier
Window Cleaner
**TOWN HALL SERVICES**
Electricity
Gas
Water
Wifi
**COOMBE COTTAGE**
R W Dack & Sons|||**DEC**
**2019**
-
127
-
64
289
452
86
-
-
779
1779
96
-
-
3672
705
1422
366
308
2801
3682
3682||**DEC**
**2020**
53
134
297
86
134
691
-
179
54
168
166
153
241
90
2446
1739
1638
1514
608
5499
-
-| |---|---|---|---|---|---|---| ## **NOTES - CONTINUED** |**8 **
**9 **
**10 **
**11 **|**OTHER PROPERTY COSTS**
Town Hall Cottage - Gas Check
Ridgeway Fencing
Ridgeway Leat
St John's Fire Extinguisher Check
**LICENCES & ADVERTISING**
CC of D Annual Subs
PRS Licence
EDDC - Premises Licence
**PROFESSIONAL & ADMIN**
Bailiff
Stationery - etc
Website
Beviss & Beckingsale Ridgeway Disbursement
Land Registry - Beviss & Beckingsale
Barrett Corp Insurance Assessment
Mubu Dev EICR TH cottage
**SUNDRIES**
Carnival Advert
RBL - Wreath
Feofees Leaflets
R & H Signs - Banner
Christmas Tree
Town Crier - subscription
Bank correction payment
Fire Extinguisher check - Playing Field Pavilion
Key cut||**DEC**
**2019**
127
238
912
-
1277
50
176
180
406
2000
330
-
550
355
326
-
3561
20
-
-
-
50
-
-
-
-
70||**DEC**
**2020**
130
-
-
51
181
50
150
180
380
2000
455
50
3241
80
819
4368
11013
-
50
65
97
40
50
140
17
5
464| |---|---|---|---|---|---| **NOTES - CONTINUED** |**BANQUET & 60+**
**Banquet Income**
Guests
Less Refunds
**Banquets Expenses**
Steves Print
Candlesticks
Flowers
Sundries
Damon Ralph Caterers
**Net Banquet Surplus/(Deficit)**
**60+**
Flowers
Catering Costs
**Net Deficit/Surplus on Banquet &**|**60+**|-
-
-
-|-
-
-
-
-
-
-
-
**DEC**
**2019**|3718
(26)
3692
128
16
132
32
3344
3652
40
-
-
-
40
**DEC**
**2020**| |---|---|---|---|---| ||||-
-|| ## **13 BANQUET & 60+** CHARITY COMMISSION FOR ENGLAND AND WALES Independent examiner's report on the accounts Section A Independent Examiner's Report Report to the trusteesl members of QjL1T￿ ok On accounts for the year ended Charity no lif any) Set out on pages I report lo the trustees on my examination of the accounts of the above charity ("the Trust") for the year ended l. I IL I ltta Responsibilities and basis of report As the charity's trustees, you ale responsible for the preparation of the accounls in accordance wth the requirements of the Charities Act 2011 ("Ihe Act"). I report in respect of my examination of the Trust's accounts carried out under section 145 of the 2011 Act and in carrying out my examination, I have followed all the applicable Directions given by the Charity Commission under section 14515llbl of the Act. Independent tThe ch examiner's statement exceeded 000 and ination by ualifie applicable listed bodyll. Delete I l if not applic8ble. qualifie bero name I have completed my examination. I confirm that no material matters have come to my attention in connection wtth the examination (other than that disclosed below ") which gives me cause to believe that in, any material respect.. the accounting records were not kept in accordance with section 130 of the Charities Act", or the accounts did not accord with the accounting records., or the accounts did not comply with the applicable requirements concerning the form and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a 'true and fair, view which is not a matter considered as part of an independenl examination. I have no cOn￿rnS and have come across no other matters in connection with the examin8tion to which attention should be drawn in this report in order to enable a prDper understanding of the accounts to be reached. se delete the words in th& brackets if they do not apply. Signed: Date: OLL Name: Relevant professional qualiflcation(s) or body IER Oct 2018 (if any): Addres5: Section B Disclosure Only complete it the examiner needs lo hignlighi material matters of concern (see CC32, Independent examination of charity accounts.. directions and guidance for examiners). Give here brief details of any items that the examiner wishes to disclose. IER Oct 2018