## **Trustees’ annual report for the period:** ## **From: 01-04-22** ## **To: 31-3-2023** ## **Charity name: Dinas Powys Library and Activity Centre** ## **Charity registration number: 1169059** ## **Company number: n/a** ## **Objectives and activities** ||SORP reference|| |---|---|---| |Summary of the purposes of
the charity as set out in its
governing document|Para 1.17|The purpose of the charity is to advance the
education, social welfare, leisure and
recreation time of the public in Dinas Powys
and the surrounding area by operating and
managing a public lending library.| |Summary of the main
activities in relation to those
purposes for the public
benefit, in particular, the
activities, projects or services
identified in the accounts.|Para 1.17 and
1.19|The core activity of the charity is maintaining
and enhancing the services provided by the
library. Apart from the important part-time
support of a professional librarian provided
by the Vale of Glamorgan Council, the library
is staffed entirely by volunteers.
As well as lending books, large print and
audio books, we have 6 public access
computers. We offer photocopying, printing
and laminating, and local authority re-cycling
bags and boxes. There is weekly drop-in
digital support and monthly family history
advice.
There is a twice-weekly Lego Club, and
Saturday Story Time for younger children, as
well as one-off events during the school
holidays. Children from the local primary
school visit regularly, with a new class
enrolled as library members every year.
In 22/23 we held Fun Days and Plant sales
in May and September as well as a
Christmas Fayre. These regular events
include children’s activities and craft stalls
and are always well attended, raising funds
and attracting new visitors into the Library.
Other activities included two visits from the
popular children’s entertainer Mr Marvel, and
a quiz at the Rugby Club.
The activity room provides space for a wide
range of activities such asyoga,| |||breastfeeding and weaning groups, scrabble
club, craft workshops and art and
photography exhibitions. The room is
available to hire and is an increasing source
of income.
Regular donations from the ‘Friends’ of the
Library and the monthly 100 Club draw
provide important regular income.
During this year we applied for several
grants to enable us to further fulfil our
purposes: As a response to the cost of living
crisis we were funded by the Vale of
Glamorgan Warm Spaces scheme, which
provided a hot drink, a snack and
somewhere warm to sit for those finding it
hard to heat their homes during the day.
This ran for two days per week over the
winter.
We also received a Loneliness and Social
Isolation grant from GVS. This allowed us to
add to the equipment and events provided
by two established groups, the Wellbeing
Café and the Craft Club. These groups offer
support and companionship to people
experiencing loneliness and isolation, as well
as giving people the chance to develop their
skills in a welcoming, relaxed environment.
Co-working Local (Town Square) provided
funds to enhance the library as an
alternative workspace for people working
from home, and Newydd Housing funded
tools and equipment to help with the
maintenance and attractiveness of our
outside space.
Our coffee shop sells a range of drinks and
snacks. As well as providing the greatest
portion of our income, the café is well used
for socialising and meeting, and has
contributed greatly to the Library becoming a
busy social hub.| |---|---|---| |Statement confirming
whether the trustees have
had regard to the guidance
issued by the Charity
Commission on public
benefit|Para 1.18|The Trustees are mindful of the Charity
Commission’s guidance on public benefit,
which informs all decisions about the
management, activities and development of
the Library.| ## **Additional information (optional)** You may choose to include further statements where relevant about: SORP reference n/a Para 1.38 Policy on grant making n/a |Policy on social investment
including program related
investment|Para 1.38|| |---|---|---| |Contribution made by
volunteers|Para 1.38|The Library and café are staffed entirely by
approximately 60 volunteers. Volunteers
also take part in fundraising events, creating
publicity material, running children’s
activities and maintaining the outside area.
The Library is managed by five volunteer
trustees, plus volunteers in the roles of
library manager, café manager, health and
safety officer and art events co-ordinator.
Volunteers are supported by agreed policies
and structures.| |Other||| ## **Achievements and performance** ||Summary of the main
achievements of the charity,
identifying the difference the
charity’s work has made to
the circumstances of its
beneficiaries and any wider
benefits to society as a
whole.|Para 1.20|In the previous year 2021/22, the library was
still subject to Covid restrictions for part of
the year, with a ‘click and collect’ system in
operation until May ’21 and the café closed
until July and then closed again over
Christmas and New Year. We were able to
remain financially viable thanks to Covid
related grants and the support of our users,
which enabled us to build back the library
services over the year. We attracted new
volunteers to replace those who had, for a
variety of reasons, not returned.
In 2022/23 we have been able to build on
this achievement and offer an increased and
varied range of services and activities.
We have successfully applied for grants
totalling £9905 (as outlined above) which
meant that we were able to increase our
provision to people affected by the costs of
living crisis, loneliness and social isolation.
This year we ran a Christmas post service,
which enabled residents to send their local
post for a much reduced cost and also
benefitted the library by raising funds and
bringing in new visitors to drop off their
cards.
New developments in the current year 23/24
include monthly ‘Friday talks’ on a wide
variety of subjects and a monthly book club.| |---|---|---|---| ## **Additional information (optional)** You may choose to include further statements where relevant about: Para 1.41 Achievements against objectives set Para 1.41 Performance of fundraising activities against objectives set Para 1.41 Investment performance against objectives Other ## **Financial review** |**Financial review**||| |---|---|---| |Review of the charity’s
financial position at the end
of the period|Para 1.21|The figures for the year reflect the
restoration of activities and visitors to the
Library, with gross income from events up
from £3451 to £6022, sales from £2357 to
£4835 and café from £2610 to £8334. This
demonstrates that the Library is providing a
popular and beneficial service to local
residents.
The cash balance has increased from
£32,461 to £41,778.| |Statement explaining the
policy for holding reserves
stating why they are held|Para 1.22|Our reserves policy is intended to ensure the
long-term sustainability of the Library. We
believe it is prudent and necessary to hold
reserves reflecting six months basic
operating costs in case of unforeseen
problems, plus funds to cover the
replacement of the old central heating boiler
and major repairs to the roof, which has
been problematic in the past. Our coffee
machine, which is crucial to café income, will
need replacing at some point in the future
and will cost approximately £3,000. The
increase in year-end cash funds means it
maybepossible for us toprovide a| |||contribution to grant applications, as is
sometimes required by funders.| |---|---|---| |Amount of reserves held|Para 1.22|£30,000| |Reasons for holding zero
reserves|Para 1.22|n/a| |Details of fund materially in
deficit|**Para 1.24**|n/a| |Explanation of any
uncertainties about the
charity continuing as a going
concern|Para 1.23|We are generally confident about the future
of the library. Despite experiencing a drop in
volunteer numbers after Covid, we have
managed to recruit new volunteers and have
been able to increase our opening hours.
We are now open from 10 to 4.30 on
weekdays and 10 to 12.30 on Saturdays.
The café is still earning a substantial
percentage of our income, and there has
been a steady increase in the number of
groups hiring the activity room. However we
are being impacted by the rise in the cost of
living and particularly fuel, which will
increase when the current fixed terms with
our gas and electricity providers expire.
These increases and other price rises also
affect our users, and although we have yet
to see a drop in donations or those attending
our events, we are not complacent that this
will continue.
Our long-term aim is to seek major capital
funding to increase the size of the café,
rationalise the current use of space and
enhance the outside appearance of the
library. It is possible that this will be more
difficult to achieve due to pressure on
availablegrants.| ## **Additional information (optional)** You may choose to include further statements where relevant about: See 1.21 above. Para 1.47 The charity’s principal sources of funds (including any fundraising) n/a Para 1.46 Investment policy and objectives including any social investment policy adopted Para 1.46 A description of the principal risks facing the charity Other ## **Structure, governance and management** |Description of charity’s
trusts:||| |---|---|---| |Type of governing document:
for example,trust deed,
memorandum and articles of
association etc.|Para 1.25|Constitution| |How is the charity
constituted?
for example limited company,
unincorporated association,
CIO|Para 1.25|Charitable Incorporated Organisation| |Trustee selection methods
including details of any
constitutional provisions e.g.
election to post or name of
any person or body entitled
to appoint one or more
trustees|Para 1.25|The five trustees at 31/3/23 are all original
members of the charity and volunteered to
become trustees from the initial steering
committee. In appointing new trustees, the
current trustees will have regard to the skills,
knowledge and experience needed for the
effective administration of the charity. The
trustees are aware of the Commission’s
guidelines on this. The decision to appoint
new trustees will be taken by a majority vote
of the trustees.| |||| ## **Additional information (optional)** You may choose to include further statements where relevant about: |Policies and procedures
adopted for the induction and
training of trustees|Para 1.51|| |---|---|---| |The charity’s organisational
structure and any wider
network with which the
charity works|Para 1.51|The trustees hold monthly management
meetings. These are attended by the
Volunteer Library Manager, Café Manager,
Health and Safety officer and Arts Co-
ordinator, who report to the meeting. They
also raise issues brought up by the
volunteers and report back, and are involved
with the general running and development of
the library. Social events are held where the
volunteers from different shifts can meet
each other and the trustees, and a monthly
newsletter is circulated to the volunteers by
the Manager. The Manager also arranges
training and information sessions when
necessary.| |Relationship with any related
parties|Para 1.51|N/A| Other ## **Reference and administrative details** |Charity name|Dinas Powys Library and Activity Centre| |---|---| |Other name the charityuses|DiPLAC| |Registered charitynumber|1169059| |Charity’sprincipal address|Fairoaks,Dinas Powys,Vale of Glamorgan,CF644QU| **Names of the charity trustees who manage the charity** |1
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13|**Trustee name**|**Office (if any)**|**Dates acted if not for whole**
**year **|**Name of person (or body) entitled**
**to appoint trustee (ifany)**| |---|---|---|---|---| ||Marianne Cowpe|||| ||Christopher Franks|Chair||| ||Keith Hatton|||| ||Clare Richardson|Treasurer||| ||MaryTempling|||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| Corporate trustees – names of the directors at the date the report was approved > **Director name n/a** Name of trustees holding title to property belonging to the charity |**Trustee name**|**Dates acted if not for whole year**| |---|---| ||**n/a**| ||| ||| ||| ## **Funds held as custodian trustees on behalf of others** |Description of the assets
held in this capacity|n/a| |---|---| |Name and objects of the
charity on whose behalf the
assets are held and how this
falls within the custodian
charity’s objects|| |Details of arrangements for
safe custody and
segregation of such assets
from the charity’s own assets|| ## **Additional information (optional)** ## **Names and addresses of advisers (optional information)** |**Type of**
**adviser**
**Name**
**Address**|**Type of**
**adviser**
**Name**
**Address**|**Type of**
**adviser**
**Name**
**Address**| |---|---|---| |||| |||| |||| |||| |**Name of chief executive or names of senior staff members (optional information)**||| |||| ## **Exemptions from disclosure** Reason for non-disclosure of key personnel details ## **Other optional information** ## **Declarations** **The trustees declare that they have approved the trustees’ report (including directors’ report) above.** **Signed on behalf of the charity’s trustees/directors (see separate sheet for signatures)** |**gned** **on behalf of the charity’s trustees/directors (see separate sheet for signatures)**|**e charity’s trustees/directors (see**|**e charity’s trustees/directors (see**|**separate sheet for signatures)**|**separate sheet for signatures)**|| |---|---|---|---|---|---| |**Signature(s)**
**Full name(s)**Diana Clare Richardson
Christopher Paul Franks
**Position (for example**
**Secretary, Chair, etc)**
Treasurer
Chair
**Date**|||||| ||||Christopher Paul Franks||| |||
Treasurer||Chair|| ||||||| *OA T￿L)IT&S£' llkfiAVL)A _JcoVA-S IbtsJy£ u Ept£y Signed on behalf of the charity's trusteesldirectors Signature(s) Full name(s) Position (for exarnple Secretary. Chair. etc) Diana Clare Richardson Christrjpher Paul Franks Treasurer Chair Date /&-/-l¥- CHARITY COMMISSION FOR ENGLAND AND WALES DIAIrt // Receipts and payments accounts gDS CC16a For thè Irom To 01m4122 31103123 Section A Recei ts and ments Unrnstrlet•d funds R•81￿C￿d fund En￿o￿￿ent funds Tot•1 Iwid• L••t y• tr*th• M•r••¢ toth• n•JrMt£ to M•rn•t£ A1 R¢¢•l Don•b¢n* •nd'Fn•na*' Eb*nls and 100 Club Sund Sa Interest Grdnt CovNJ T¥bithJ r￿tI 2,925 6,022 4.ejs 205 2,925 6.022 4,035 3.451 2.357 4,J34 2,810 •J34 Sub tOtal(GrO￿ income forAR) 32,228 16.002 A2 A*￿t •nd In￿ltM￿l •alo•. 8e• t&bl• . Sub tota Total rn¢olp 32.226 31221 16,8S2 A3P# Ulilibe$ le1￿l. 98$, WOt8r, Admirblstsiiono Insur9T￿e Cv•ni Co$￿ * 100 Premi￿81￿ul lotfirA• lub 821 Sub tota 22,909 11,700 A4 A•wt and Imf••bMnt 9•9 table Sub tota rof*wym•nts 22.908 22,908 18,700 Net olrncolpWfpoym8ntsJ A6 Trnnsfern I)et%￿n fund• A6 Ca•h lund• last year end Cash fun(ts thls y•ar 9,31 9,31 io 32,460 41,77 32,4eo 41,778 io Section B Statement of assets and liabilities at the end of the period Unrn•trl¢tsd R•Btrlctod fund• fund8 to n•br•Jt E Endowmnt lund• lo n••r••tÉ B1 Cash fund8 7.376 Total C4wtsh funds 41,778 •}) Unrestrlct•d funds to nwmt£ RMtrkt6d fund• Endo￿nI fund¥ to I￿￿1£ Details trj n•arqst£ CCXX R14ccounts ISSI 17101124 B2 Othèr monetary assets Nor Fund towhkh ••••t b•lon ewr•ntv•lu• Colt loptlM•ll 140 Fund to u••t b• Curr•nl v•lu• OMI D•tAII Co•tlooion• B4 Assets retalnod lor th• ¢h•rlty's own u Fund to*thkh Afflwntd ksnll B5 Ll8bllttlt8 14( S*n•d by om Irus1￿ on boh•ll olall thè trusloes &gnature Print Name Date of apwov81 C QIC A 4fJ(AJ F F(IA-rnS 14- CCXX A2 ac£ounts ISSI 17101R4 CHARITY COMMISSION FOR ENGLAND AND WALES Indepondent examinerfs report on the accounts Section A Independent Examiner's Report Dina8 P¢y￿￿ Library wvj Acb¥ity Centre On accounts for tho y••r ended March 31° 2023 Charlty no Irf any) 116￿)59 Sot out on pages I rewrt to the trustees cn my e￿Inat￿)n ofthe a¢¢wnts ofthe above charrty fthe Tmsfi ts the >*ar ended Responslbililios and ba81s of Yeport As the Ch￿11￿8 trustegs, you arg responsible for the preparation of the unts in accordan￿ wrlh the requirements ofthe chariti￿ A¢t 2011 I reF￿ in r88pect of my examinatKsn of the TTusYs a￿uThts carl￿d wt under se¢lion 145 of the 2011 Act and in carrying out my examinatK)n, I have followed all the appltsble Directiorts given by the Chwty CommtSSK under section 145(51(b) of the Act. Indepondènt I have Cwip￿1 my eXanU￿￿jn. l u>nfim) that no m8terTral matters have examlnofs statement come to my attent￿n in COnnect￿n *ith the ex￿InatIon me cause to believe th8t in, any material rest￿￿.. the accounting records were rKrt kept in accorda￿& ￿ThIh Sect￿ 130 of the Chariiies Ad,. or the accounts did not attord with ts acwntvy records" or the accounts dKI not c(¥npty with the applKable ￿uIrements conceming the fomi and eontent of accounts set (MJt in the Charities (Accounts and Report5) Regulations 2008 other than any requirement that the aC￿Unts give a Irue ar￿ fairf vw ¥thich is not a matter considered as part of an independent examination. I have no concerns and have CLNne xr¢)ss no othei matters in connectK with the examination to 1•th￿h attent￿n st￿uld be dr¥￿Tr in this rep￿ in order to enable a woper understanding ofthe awAJunts to be r￿h￿. Slgn•d: Januwy 2023 N•mg: DavKI Lh)yd Thomas Rolwant profemlonal qu41ificatlon(sl or body (rf any): InstFtute of Chartered Accountants in England and Wafes Addr•M: 53, HighvrdlL8 Avvmue. Dinas Powy8. CF64 4AQ IER Oct 2018 Soction B Discloslire Only complete Il the examiner needs to ￿￿hj￿ht material mattets of ¢oncein (See CC32, Independenl examination of charity accounts.. directions and guKJaThx for e￿￿nIn8￿). Gl¥• her• briof dolalls of any Itoms thatth• examiTrw wlsh•B to IER Oct 2018