MASTER PARK PAVILION CHARITY POBOX 164 OXTED y RH8 9WE Reglstered Charity Number: 1169040 TRUSTEES OF MASTER PARK PAVILION CHARITY, OXTED REPORT OF TRUSTEES FOR YEAR ENDED 31st MARCH 2023 Registered Charity No. 1169040 Charity number: 1169040 ontact address". Master Park Pavilion Charity PO Box 164 Oxted RH8 9WE Bankers: Barclays Bank Business Banking Leicester, LE87 2BB Independent Examiuer.
TnteeS @ members of the Conxmittee JORD Additional Role Memkr Ms P M¢N#u2hton 172019 Mr I Beggky 1.92016 1.92016 6.72019 20.92023 Mr P Glles 20.92023 Ex- Trustees since 2018 P I lanrott. resigned 18.1.2021 R PitL resigned 22.4.2022
MASTER PARK PAVILION CHARITY, OXTED, SURREY REPORT OF TRUSTEES FOR THE YEAR F.NDFD 31st MARCH 2023 The Trustees present their report and accounts for the year ended 31st March 2023 Constitutio Ob"eets and Powers Master Park Pavilion Charity, was established in 2016, it's constitution comprise the articles of association adopted by the initial subscribing members and &8 amended thereafter. Its objects are and powers Knclud¢: ObjL%ts: The Charity's objects (*he Objects-) which a for the public benefit are the advancement of amateur sport the provision of fa¢ilitxes in the interest of Sla1 wrlfare for recreation or other leisure time occupation for individuals in Oxted and surrounding areas who have need of such fa¢Flities with the object of improving their conditions of lifc by: Promoting participation and coaching in amateur SE$ (the advancement of which pnimotes health by Involving physical or mental skill or exertion) with particular f<Kus on cricket and fooibalL Promoting community participation in healthy rectcation at facilities owned or renied by the charity or by the trustees of Master Pa. Powers: To pla buil¢ manage and maintain M&8ter Park pavilion. The project will replace the currently vnfit-for-purpose pavilion and will create a sustainable park by generating an annual revenue stream with lettings and rents. Planning permission w8s granted 2. October 2019. Vinance The accounts for 2023 show an income of £30,617 and expenditure of £50,726 with accumulated reserves of £48.866 Carried forwyrd. In 2023 Surrey County Council's Your Fund Surrey awartsl Master Park a grant of £1.86 Millio this added to the awards by both Tandtidge District Council and Oxted Parish Council of £500,000 and £90,000 respectively. liurther Applications to the Community 0ershIP Fund and Donations e1Ved from the Community of over £500,000 have allowed contracts to be signed for the construction of the building beginning in October 2023 with a planned completion of late Autumn 2024. The accounts for 20?4 are forec&st to sRK)w incon)e close to £800k with eXIdItUre at just under £7k thus addingi £IOOk to the cash in hand. AT this level of income the existing Independent Examiner will have to be replaced by either an individual willing to do the job with a practising certificate or we appoint an audit finn. something that in all likelihood we will have to do for the year to 311312025. The Master Park Managemcnt Committee agreed to undertak¢ an ovcrall review of it's governance wjsition with being a significant item within review. Administratioj) In April 2022 an Annual Gelle1 Meeting was kld and the following Trustees resi1. Mr R Pitt
Activities With Planning Pennission ¢eMeed in place in Septembtr 2022 and baving gone out to tffl¢r in Awt 2022 then for the most part of the year the Commiltee w&$ focused on grant applications and a public fund raising campaign in order to llh it's fundin8 SItiOn to the new likely costs of the projecL Statement of Trnstee8 Finaneial Res nsibilities The Trustees are required to prepare financial statements for each financial yvdr which give a true and fair view of the state of tILe affairs of the Clwily and of its r¢sults for that period In preparing th¢se fanCIal slat¢m¢nts, tbcy a required to: (a) select suitable accountin8 )lICIeS and apply thern Consistently. (b) make judg¢m¢nts and ¢StInt¢S that are reasonable and prndenL (c) prepare the financial statements on a going CO basis unless it is inappropriate to assumL' that thc Charity can continue. They are responsible for keeping proper accounting records which disclose with reasonable accuracy at any time the financial position of the Charity. They are also responsible for safeguarding thL' asscts of the Charity and hcnce for taking re&80nable steps for the prevention and detection of fraud and other irregularities. roval This report 8t accounts were approved by the Trustees on ......24' July.................. 2023. and signed on their behalf by Pammy McNaughton Phil Trayner Chair
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Independent Examiner’s Report to the Trustees of Master Park Pavilion Charity
I report on the accounts of the Master Park Pavilion Charity (“the Charity”) for the year ended 31 March 2023, which are set out on the attached pages 1 to 3.
Respective responsibilities of Trustees and Examiner
The Charity’s trustees are responsible for the preparation of the accounts. The Charity’s trustees consider that an audit is not required for this year under section 144(2) of the Charities Act 2011 (the 2011 Act) and that an independent examination is needed.
It is my responsibility to:
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examine the accounts under section 145 of the 2011 Act
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to follow the procedures laid down in the general Directions given by the Commission under section 145(5)(b) of the 2011 Act
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to state whether particular matters have come to my attention.
Basis of Independent Examiner’s report
My examination was carried out in accordance with the general Directions given by the Charity Commission. An examination includes a review of the accounting records kept by the Charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts, and seeking explanations from you as trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit and consequently no opinion is given as to whether the accounts present a ‘true and fair view’ and the report is limited to those matters set out in the next statement.
Independent Examiner’s statement
In connection with my examination, no matter has come to my attention:
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(1) which gives me reasonable cause to believe that in any material respect the requirements:
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to keep accounting records in accordance with section 130 of the 2011 Act and
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to prepare accounts which accord with the accounting records and comply with the accounting requirements of the 2011 Act
have not been met or
- (2) to which, in my opinion, attention should be drawn in order to enable a proper understanding of the accounts to be reached.
Tony Martin
Name: Tony Martin Qualification: Accountant
Address: Stonecroft, Quarry Close, Oxted, RH8 9HG Date: 25[th] March 2024
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