## **Trustees' Annual Report for the period**
Period start date Period end date Day Month Year Day Month Year **From** 01 08 2022 **To** 31 07 2023
## Section A Reference and administration details
**Charity name**
Music in Mind CIO
**Other names charity is known by**
**Registered charity number (if any)** 1169001
**Charity's principal address** 39 York Avenue Crosby Liverpool **Postcode L23 5RN**
## **Names of the charity trustees who manage the charity**
|1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20|**Trustee name**|**Office (if any)**|**Dates acted if not for whole**
**year**|**Name of person (or body) entitled**
**to appoint trustee (ifany)**|
|---|---|---|---|---|
||Alan Edward
Penton|Chair|||
||Dr Ade Taiwo||||
||Mark Peter Murray||||
||Mark Nankivell||||
||Denise Anne Wyllie||||
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## **Names of the trustees for the charity, if any, (for example, any custodian trustees)**
**Name Dates acted if not for whole year**
March **2012**
**TAR**
1
## **Names and addresses of advisers (Optional information)**
|**Type of adviser**|**Name**
**Address**|**Name**
**Address**|
|---|---|---|
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|**Name of chief executive or names of senior staff members (Optional information)**|||
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## **Section B Structure, governance and management**
## **Description of the charity’s trusts**
Constitution Type of governing document (eg. trust deed, constitution) Foundation Model How the charity is constituted (eg. trust, association, company) Appointed by the Chair of the trustees and the trustees. Trustee selection methods
- (eg. appointed by, elected by)
## **Additional governance issues (Optional information)**
You **may choose** to include additional information, where relevant, about:
- policies and procedures adopted for the induction and training of trustees;
- the charity’s organisational structure and any wider network with which the charity works;
- relationship with any related parties;
- trustees’ consideration of major risks and the system and procedures to manage them.
## **Section C Objectives and activities**
To promote the good health of the general public through the use of music and the arts.
**Summary of the objects of the charity set out in its governing document**
To advance the education of the public in the health benefits of music and the arts through educational workshops and performances.
March **2012**
**TAR**
2
1. Development of the Coastal Voice project in consultation with councils in Sefton, North East Lincolnshire, Northumberland and Dover.
2. Coastal Voice pilot project in Grimsby and North East Lincolnshire
3. Arrangements and performance for the opening ‘Eurotopia’ concert as part of Liverpool’s Eurovision Festival.
**Summary of the main activities undertaken for the public benefit in relation to these objects (include within this section the statutory declaration that trustees have had regard to the guidance issued by the Charity Commission on public benefit)**
4. Continuation of the 'Music Makes Us Happy' dementia project in partnership with The Brain Charity.
## **Additional details of objectives and activities (Optional information)**
You **may choose** to include further statements, where relevant, about:
- policy on grantmaking;
- policy programme related investment;
- contribution made by volunteers.
March **2012**
**TAR**
3
Section D Achievements and performance
**Summary of the main achievements of the charity during the year**
During the autumn of 2022 Music In Mind began a consultation period with a number of local councils, Arts Council England and The National Heritage lottery Fund regarding a coastal voice project to capture the music and heritage in the accent of a number of England’s coastal towns. This resulted in funding from North East Lincolnshire Council for a 6 week pilot project in early 2023 with 5 schools, Grimsby based arts organization Our Big Picture and local arts practitioners. The success of the pilot project has led to the development of a larger Heritage Lottery bid for a wider coastal project with 3 councils in Sefton, North East Lincolnshire and Dover for 2024.
Music In Mind was delighted to be asked by Culture Liverpool to help arrange the music and performers for the opening concert of Liverpool’s Eurovision Festival. The ‘Eurotopia’ concert featured well-known pop artists from the past and present, Ukrainian musicians currently living in the UK plus musicians from the Royal Liverpool Philharmonic Orchestra and Liverpool Brass. June 2023 also included a presentation and performance of Music In Mind’s award winning ‘Behind Doors’ piece at the national Housing Conference at Manchester Central.
Music In Mind has continued to work with The Brain Charity on the innovative 'Music Makes Us Happy' dementia project. A Music in Mind singing specialist worked alongside a speech therapist to deliver singing workshops to people living with dementia with the aim of using music to prolong speech.
The remaining months of 2023 were spent developing the Heritage Lottery bid with Sefton, NELC and Dover councils for submission in autumn 2023 and a potential project start in early 2024.
March **2012**
**TAR**
4
## **Section E Financial review**
Unrestricted funds can be used in accordance with the charitable **Brief statement of the** objectives at the discretion of the trustees. **charity’s policy on reserves**
Restricted funds can only be used for particular restricted purposes within the objects of the charity. Restrictions arise when specified by the donor or when funds are raised for particular restricted purposes.
**Details of any funds materially** There are no funds materially in deficit. **in deficit**
## **Further financial review details (Optional information)**
You **may choose** to include additional information, where relevant about:
- the charity’s principal sources of funds (including any fundraising);
- how expenditure has supported the key objectives of the charity;
- investment policy and objectives including any ethical investment policy adopted.
## **Section F Other optional information**
## **Section G Declaration**
**The trustees declare that they have approved the trustees’ report above.**
**Signed on behalf of the charity’s trustees**
|**Signature(s)**
**Full name(s)**
**Position (eg Secretary, Chair,**
**etc)**
**Date**|||
|---|---|---|
||Alan Edward Penton||
||Chair of Trustees.||
||20/05/2024||
March **2012**
**TAR**
5
**REGISTERED CHARITY NUMBER: 1169001**
Report of the Trustees and
Unaudited Financial Statements for the Year Ended 31 July 2023
for
Music in Mind CIO
Dufton Kellner Limited Chartered Accountants Barnston House Beacon Lane Heswall Wirral Merseyside CH60 0EE
Music in Mind CIO
Contents of the Financial Statements for the Year Ended 31 July 2023
|||Page||
|---|---|---|---|
|Report of the Trustees|1|to|3|
|Independent Examiner's Report||4||
|Statement of Financial Activities||5||
|Statement of Financial Position||6||
|Notes to the Financial Statements|7|to|10|
|Detailed Statement of Financial Activities||11||
Music in Mind CIO
## Report of the Trustees
for the Year Ended 31 July 2023
The trustees present their report with the financial statements of the charity for the year ending 31 July 2023 which have been prepared on a receipts and payments basis under sections 132-166 of the Charities Act 2011.
## **OBJECTIVES AND ACTIVITIES**
## **Objectives and aims**
The objects of the CIO are:-
To promote and protect the good health of the general public through the use of music and the arts.
To advance the education of the public in the health benefits of music and the arts through educational workshops and performances.
## **Public benefit**
The trustees are meeting their public benefit requirement by ensuring the general public benefit from any performances that take place and any workshops that take place are accessible by all.
## **ACHIEVEMENT AND PERFORMANCE**
## **Charitable activities**
During the autumn of 2022 Music In Mind began a consultation period with a number of local councils, Arts Council England and The National Heritage lottery Fund regarding a coastal voice project to capture the music and heritage in the accent of a number of England's coastal towns. This resulted in funding from North East Lincolnshire Council for a 6 week pilot project in early 2023 with 5 schools, Grimsby based arts organization Our Big Picture and local arts practitioners. The success of the pilot project has led to the development of a larger Heritage Lottery bid for a wider coastal project with 3 councils in Sefton, North East Lincolnshire and Dover for 2024.
Music In Mind was delighted to be asked by Culture Liverpool to help arrange the music and performers for the opening concert of Liverpool's Eurovision Festival. The 'Eurotopia' concert featured well-known pop artists from the past and present, Ukrainian musicians currently living in the UK plus musicians from the Royal Liverpool Philharmonic Orchestra and Liverpool Brass. June 2023 also included a presentation and performance of Music In Mind's award winning 'Behind Doors' piece at the national Housing Conference at Manchester Central.
Music In Mind has continued to work with The Brain Charity on the innovative 'Music Makes Us Happy' dementia project. A Music in Mind singing specialist worked alongside a speech therapist to deliver singing workshops to people living with dementia with the aim of using music to prolong speech.
The 'History Whisperer' immersive exhibition for Liverpool's St George's Hall, developed with Gazooky Studios and Immersive Interactive, remains in place and will be extended in late 2023. The exhibition, documenting the history of the hall and featuring original music by Music In Mind, is one of Liverpool's tourist attractions.
The remaining months of 2023 were spent developing the Heritage Lottery bid with Sefton, NELC and Dover councils for submission in autumn 2023 and a potential project start in early 2024.
## **FINANCIAL REVIEW**
## **Financial position**
The charity received a grant of £4,260 from Grimsby Creates during the year and generated income from events of £2,025.
At the year end bank reserves amounted to £6,147.
Page 1
Music in Mind CIO
## Report of the Trustees
for the Year Ended 31 July 2023
## **FINANCIAL REVIEW**
## **Reserves policy**
The charity does not have a policy on reserves, however all income and property of the CIO must be applied solely towards the promotion of the objects.
Unrestricted funds can be used in accordance with the charitable objectives at the discretion of the trustees. Restricted funds can only be used for particular restricted purposes within the objects of the charity. Restrictions arise when specified by the donor or when funds are raised for particular restricted purposes.
## **STRUCTURE, GOVERNANCE AND MANAGEMENT**
## **Governing document**
The charity is controlled by its governing document, a constitution of a Charitable Incorporated Organisation, dated 30th August 2016 and amended on 1st July 2017.
## **Recruitment and appointment of new trustees**
There must be at least two charity trustees and they must be a natural person aged 16 or over.
No one is entitled to act as a charity trustee whether on appointment or on any re-appointment until he or she has expressly acknowledged, in whatever way the charity trustees decide, his or her acceptance of the office of charity trustee.
At least one of the trustees of the CIO must be 18 years of age or over. If there is no trustee aged at least 18 years, the remaining trustees may only act to call a meeting of the charity trustees, or appoint a new charity trustee.
## **REFERENCE AND ADMINISTRATIVE DETAILS Registered Charity number**
1169001
## **Principal address**
39 York Avenue Crosby Liverpool L23 5RN
## **Trustees**
A E Pennton M Nankivell Dr A Taiwo M P R Murray Ms D A Wyllie (appointed 16.12.22)
## **Independent Examiner**
Stuart Kellner FCA Dufton Kellner Limited Chartered Accountants Barnston House Beacon Lane Heswall Wirral Merseyside CH60 0EE
Page 2
Music in Mind CIO
## Report of the Trustees
for the Year Ended 31 July 2023
Approved by order of the board of trustees on 30 April 2024 and signed on its behalf by:
M P R Murray - Trustee
Page 3
## Independent Examiner's Report to the Trustees of Music in Mind CIO
## **Independent examiner's report to the trustees of Music in Mind CIO**
I report to the charity trustees on my examination of the accounts of Music in Mind CIO (the Trust) for the year ended 31 July 2023.
## **Responsibilities and basis of report**
As the charity trustees of the Trust you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 ('the Act').
I report in respect of my examination of the Trust's accounts carried out under Section 145 of the Act and in carrying out my examination I have followed all applicable Directions given by the Charity Commission under Section 145(5)(b) of the Act.
## **Independent examiner's statement**
I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination giving me cause to believe that in any material respect:
1. accounting records were not kept in respect of the Trust as required by Section 130 of the Act; or
2. the accounts do not accord with those records; or
3. the accounts do not comply with the applicable requirements concerning the form and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a true and fair view which is not a matter considered as part of an independent examination.
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.
Stuart Kellner FCA
Dufton Kellner Limited Chartered Accountants Barnston House Beacon Lane Heswall Wirral Merseyside CH60 0EE
7 May 2024
Page 4
Music in Mind CIO
## Statement of Financial Activities
for the Year Ended 31 July 2023
|||31.7.23|31.7.22|
|---|---|---|---|
|||Unrestricted|Total|
|||fund|funds|
||Notes|£|£|
|**INCOME AND ENDOWMENTS FROM**||||
|Donations and legacies||4,260|1,500|
|Other trading activities|2|2,025|736|
|**Total**||6,285|2,236|
|**EXPENDITURE ON**||||
|Raising funds||2,550|2,500|
|**Charitable activities**||||
|General||12,798|54,695|
|**Total**||15,348|57,195|
|**NET INCOME/(EXPENDITURE)**||(9,063)|(54,959)|
|**RECONCILIATION OF FUNDS**||||
|Total funds brought forward||15,210|70,169|
|**TOTAL FUNDS CARRIED FORWARD**||6,147|15,210|
The notes form part of these financial statements
Page 5
Music in Mind CIO
## Statement of Financial Position
31 July 2023
|||31.7.23|31.7.22|
|---|---|---|---|
|||Unrestricted|Total|
|||fund|funds|
||Notes|£|£|
|**CURRENT ASSETS**||||
|Cash at bank||6,147|15,210|
|**NET CURRENT ASSETS**||6,147|15,210|
|**TOTAL ASSETS LESS CURRENT**||||
|**LIABILITIES**||6,147|15,210|
|**NET ASSETS**||6,147|15,210|
|**FUNDS**|6|||
|Unrestricted funds||6,147|15,210|
|**TOTAL FUNDS**||6,147|15,210|
The financial statements were approved by the Board of Trustees and authorised for issue on 30 April 2024 and were signed on its behalf by:
M P R Murray - Trustee
The notes form part of these financial statements
Page 6
Music in Mind CIO
Notes to the Financial Statements
for the Year Ended 31 July 2023
## **1. ACCOUNTING POLICIES**
## **Basis of preparing the financial statements**
The financial statements of the charity have been prepared on a receipts and payments basis under sections 132-166 of the Charities Act 2011.
## **Income**
All income is recognised in the Statement of Financial Activities once the charity is in receipt of the funds.
## **Expenditure**
Expenditure is accounted for in the period in which it is paid and has been classified under headings that aggregate all cost related to the category. Where costs cannot be directly attributed to particular headings they have been allocated to activities on a basis consistent with the use of resources.
## **Taxation**
The charity is exempt from tax on its charitable activities.
## **Fund accounting**
Unrestricted funds can be used in accordance with the charitable objectives at the discretion of the trustees.
Restricted funds can only be used for particular restricted purposes within the objects of the charity. Restrictions arise when specified by the donor or when funds are raised for particular restricted purposes.
Further explanation of the nature and purpose of each fund is included in the notes to the financial statements.
## **2. OTHER TRADING ACTIVITIES**
|**OTHER TRADING ACTIVITIES**|||
|---|---|---|
||31.7.23|31.7.22|
||£|£|
|Fundraising events|2,025|736|
## **3. TRUSTEES' REMUNERATION AND BENEFITS**
There were no trustees' remuneration or other benefits for the year ended 31 July 2023 nor for the year ended 31 July 2022.
## **Trustees' expenses**
Trustees expenses of £148 were paid during the year.
continued...
Page 7
Music in Mind CIO
Notes to the Financial Statements - continued for the Year Ended 31 July 2023
|**4.**|**COMPARATIVES FOR THE STATEMENT OF FINANCIAL**|**ACTIVITIES**|||
|---|---|---|---|---|
|||||Unrestricted|
|||||fund|
|||||£|
||**INCOME AND ENDOWMENTS FROM**||||
||Donations and legacies|||1,500|
||Other trading activities|||736|
||**Total**|||2,236|
||**EXPENDITURE ON**||||
||Raising funds|||2,500|
||**Charitable activities**||||
||General|||54,695|
||**Total**|||57,195|
||**NET INCOME/(EXPENDITURE)**|||(54,959)|
||**RECONCILIATION OF FUNDS**||||
||Total funds brought forward|||70,169|
||**TOTAL FUNDS CARRIED FORWARD**|||15,210|
|**5.**|**INDEPENDENT EXAMINERS REMUNERATION**||||
||The independent examination fee is £750 plus VAT.||||
|**6.**|**MOVEMENT IN FUNDS**||||
||||Net||
||||movement|At|
|||At 1.8.22|in funds|31.7.23|
|||£|£|£|
||**Unrestricted funds**||||
||General fund|15,210|(9,063)|6,147|
||**TOTAL FUNDS**|15,210|(9,063)|6,147|
continued...
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Music in Mind CIO
Notes to the Financial Statements - continued for the Year Ended 31 July 2023
## **6. MOVEMENT IN FUNDS - continued**
Net movement in funds, included in the above are as follows:
|Incoming|Incoming|Resources|Movement|
|---|---|---|---|
|resources||expended|in funds|
||£|£|£|
|**Unrestricted funds**||||
|General fund|6,285|(15,348)|(9,063)|
|**TOTAL FUNDS**|6,285|(15,348)|(9,063)|
|**Comparatives for movement in funds**||||
|||Net||
|||movement|At|
|At 1.8.21||in funds|31.7.22|
||£|£|£|
|**Unrestricted funds**||||
|General fund|70,169|(54,959)|15,210|
|**TOTAL FUNDS**|70,169|(54,959)|15,210|
|Comparative net movement in funds, included in the above are as follows:||||
|Incoming||Resources|Movement|
|resources||expended|in funds|
||£|£|£|
|**Unrestricted funds**||||
|General fund|2,236|(57,195)|(54,959)|
|**TOTAL FUNDS**|2,236|(57,195)|(54,959)|
|A current year 12 months and prior year 12 months combined position is as follows:||||
|||Net||
|||movement|At|
|At 1.8.21||in funds|31.7.23|
||£|£|£|
|**Unrestricted funds**||||
|General fund|70,169|(64,022)|6,147|
|**TOTAL FUNDS**|70,169|(64,022)|6,147|
continued...
Page 9
Music in Mind CIO
Notes to the Financial Statements - continued
for the Year Ended 31 July 2023
## **6. MOVEMENT IN FUNDS - continued**
A current year 12 months and prior year 12 months combined net movement in funds, included in the above are as follows:
||Incoming|Resources|Movement|
|---|---|---|---|
||resources|expended|in funds|
||£|£|£|
|**Unrestricted funds**||||
|General fund|8,521|(72,543)|(64,022)|
|**TOTAL FUNDS**|8,521|(72,543)|(64,022)|
## **7. RELATED PARTY DISCLOSURES**
There were no related party transactions for the year ended 31 July 2023.
Page 10
Music in Mind CIO
|Detailed Statement of Financial Activities|||
|---|---|---|
|for the Year Ended 31 July 2023|||
||31.7.23|31.7.22|
||£|£|
|**INCOME AND ENDOWMENTS**|||
|**Donations and legacies**|||
|Grants|4,260|1,500|
|**Other trading activities**|||
|Fundraising events|2,025|736|
|**Total incoming resources**|6,285|2,236|
|**EXPENDITURE**|||
|**Raising donations and legacies**|||
|Marketing & advertising|2,550|2,500|
|**Charitable activities**|||
|Musicians & artists|3,360|19,395|
|Film production|-|3,592|
|Promotional activities|1,809|2,912|
|Website costs|1,094|1,047|
|Equipment|-|1,392|
|Event management costs|2,510|18,000|
|Event costs|1,681|5,551|
||10,454|51,889|
|**Support costs**|||
|**Management**|||
|Insurance|306|268|
|Postage and stationery|-|148|
||306|416|
|**Governance costs**|||
|Independent examination fee|1,890|1,800|
|Trustees meetings|148|590|
||2,038|2,390|
|Total resources expended|15,348|57,195|
|**Net expenditure**|(9,063)|(54,959)|
This page does not form part of the statutory financial statements
Page 11