2022-07-31-accounts - Whittington Music Festival

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	Charity Name	Charity Name	Charity Name	No (if any)
	Receipts andpayments accounts
	For the period from	Period start date	To	Period end date

For the period Period start date from

Period end date To

CC16a

Section A Receipts and payments

A1 Receipts	Unrestricted funds to the nearest £	Restricted funds to the nearest £	Endowment funds to the nearest £	Total funds to the nearest £	Last year to the nearest £
Concert tickets - net	8,499	-	-	8,499	2,824
Advertisingincome	1,200	-	-	1,200	-
Barprofit/programme sales	272	-	-	272	-
Fundraisingconcert	548	-	-	548	-
Friends Scheme	3,955	-	-	3,955	-
Sponsors & Donations	5,898	-	-	5,898	6,892
Grant funding	4,960	6,000	-	10,960	- 7,780
*Sub total*(Gross income for AR)	25,332	6,000	-	31,332	1,936

A2 Asset and investment sales, (see table).
	-
	-				-
*Sub total*	-				-
*Total receipts* A3 Payments
					1,936

Artists' fees & expenses	29,825	-	-	29,825	-
Venue rental	1,750	-	-	1,750	-
Piano,staging& overheads	2,446	-	-	2,446	-
Publicity	1,735	-	-	1,735	-
Stationary&postage	764	-	-	764	-
Insurance/PRS	135	-	-	135	-
Membershipfees	133	-	-	133	-
WMF Website	300	-	-	300	-
**Sub total **	37,088	-	-	37,088	-

A4 Asset and investment purchases, (see table)
	-
	-
**Sub total **	-				-
*Total payments* *f receipts/(payments)* A5 Transfers between f A6 Cash funds last yea *sh funds this year end*
					16,926

	- 11,756				- 14,990
	u-				-
	r 13,558				13,558
	1,802				- 1,432

CCXX R1 accounts (SS)

02/01/2023

Section B Statement of assets and liabilities at the end of the period	Section B Statement of assets and liabilities at the end of the period	Section B Statement of assets and liabilities at the end of the period
CCXX R2 t SS Categories Signed by one or two trustees on behalf of all the trustees B1 Cash funds B2 Other monetary assets B4 Assets retained for the charity’s own use B5 Liabilities B3 Investment assets	~~2~~ Signature Robert Greaves Details Details Details Details *Total cash funds* (agree balances with receipts and payments account(s)) Details	Unrestricted funds Restricted funds to nearest £ to nearest £ 1,803 6,000 - - - - 1,803 6,000 Agreement Error OK Unrestricted funds Restricted funds to nearest £ to nearest £ - - - - - - - - - - - - Fund to which asset belongs Cost (optional) - - - - - Fund to which asset belongs Cost (optional) - - - - - - - - - Fund to which liability relates Amount due (optional) - - - - - Print Name	Endowment funds to nearest £
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			OK
			Endowment funds to nearest £
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			Current value (optional)
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			Current value (optional)
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			Date of approval
	Robert Greaves
	~~2~~		~~02/01/2023~~

CCXX R2 accounts (SS)

Trustees’ Annual Report for the period

From 01 September 2021 Period start date To 31 August 2022 Period end date

Charity name: Whittington Music Festival

Charity registration number: 1168989

Objectives and Activities

	SORP reference
Summary of the purposes of the charity as set out in its governing document	Para 1.17	To promote public appreciation of, and education in, classical music in and around Whittington, Oswestry, in particular by organisingchamber music festivals
Summary of the main activities in relation to those purposes for the public benefit, in particular, the activities, projects or services identified in the accounts.	Para 1.17 and 1.19	Our mission is to provide world class performances of chamber music at affordable prices and to encourage young people and the general public to participate. The trustees are aware of the Charity Commission’s guidance on public benefit and take it into account when making decisions that may affect the accessibility of its activities to the public at large (e.g. ticket prices, transport, access for the disabled). Anyone aged 25 or less is entitled to free tickets thanks to a scheme sponsored by The Cavatina Trust. Our venue has excellent acoustics and sight- lines, particularly suited to chamber music. We identify young award-winning stars of the music world and attract them to perform at this rural outpost by providing a residency with top quality facilities and support, as well as a challenging and unusual programme. Since its inception in May 2012 the festival has gained a reputation for excellence plus a loyal and slowly expanding audience. Outreach activities include school workshops (50-100 children), talks on the programme, demonstrations by the artists to e.g. local U3A groups.
Statement confirming whether the trustees have had regard to the guidance issued by the Charity Commission on public benefit	Para 1.18	The trustees are aware of the SORP guidance and have ensured the public benefit of the Trust’s activity.

Additional information (optional) You may choose to include further statements	Additional information (optional) You may choose to include further statements	where relevant about:
	SORP reference
Policy on grant making	Para 1.38
Policy on social investment including program related investment	Para 1.38
Contribution made by volunteers	Para 1.38	The festival programme is decided by the Artistic Director, Sophia Rahman, who also recruits the artists, and receives a fee for her services. Otherwise, the charity is run entirely on a voluntary basis and the trustees are responsible for all executive action involved in planning, publicising, funding and managing the festival. We are fortunate to have in addition a substantial number of volunteers who are willing to perform a wide range of tasks before and during the festival.
Other

Achievements and Performance

	SORP reference
Summary of the main achievements of the charity, identifying the difference the charity’s work has made to the circumstances of its beneficiaries and any wider benefits to society as a whole.	Para 1.20	Several changes were made to the format and scope of the festival in 2022. The festival was shortened from six to four days but the number of concerts was increased to seven by holding two concerts on each of the first three days, including a family concert aimed at youngsters. The scope was broadened to include jazz and song, as well as masterclass tuition by festival artists of talented local young musicians who afterwards performed at the family concert. The festival was an artistic triumph, and although audience numbers increased during the four days, overall attendance was less that expected. This may well have been due to concerns about Covid, the innovative programme or personal finances.

Additional information (optional)

You may choose to include further statements where relevant about:

Achievements against objectives set	Para 1.41
Performance of fundraising activities against objectives set	Para 1.41	The number of subscribers was similar to previous years but these were mostly new people with few renewals, so income was comparable to previous years.
Investment performance against objectives	Para 1.41
Other

Financial Review

Financial Review
Review of the charity’s financial position at the end of the period	Para 1.21	We received several grants from other charities but lower box office income together with higher artists’ fees meant that we made a loss of £5756.00. The Trust holds no fixed assets and all funds are held in a bank account.
Statement explaining the policy for holding reserves stating why they are held	Para 1.22	The Reserves Policy states that we need reserves to cover anticipated expenditure coming due after the delivery of the festival (The Project Reserve) as well as commitment to expenditure for the following year’s festival which has to be made before knowing what our income will be, (The Friends’ Reserve), typically about 30% of the expected total budget.
Amount of reserves held	Para 1.22	£7802.00
Reasons for holding zero reserves	Para 1.22
Details of fund materially in deficit	Para 1.24
Explanation of any uncertainties about the charity continuing as a going concern	Para 1.23	Grant income for next year from other charities has been less than anticipated, and an application for a substantial grant from Arts Council England has twice been refused. The 2023 festival is only able to go ahead due to the generosity of our supporters and our artists who have agreed to accept lower fees.

Additional information (optional) You may choose to include further statements where relevant about:

The charity’s principal sources of funds (including any fundraising)	Para 1.47
Investment policy and objectives including any social investment policy adopted	Para 1.46
A description of the principal risks facing the charity	Para 1.46	The dire state of the economy; the new policy of Arts Council England; a resurgence of Covid this winter.
Other

Structure, Governance and Management

Description of charity’s trusts:
Type of governing document (trust deed, royal charter)	Para 1.25	Constitution – registered 1 September 2016 amended 20/10/17
How is the charity constituted? (e.g unincorporated association, CIO)	Para 1.25	CIO
Trustee selection methods including details of any constitutional provisions e.g. election to post or name of any person or body entitled to appoint one or more trustees	Para 1.25	After an initial induction and period of mutual evaluation, appointment of new trustees is voted on at an ordinary meeting. New trustees are given a copy of the CIO constitution and are made aware of the aims of the Charity

Additional information (optional) You may choose to include further statements where relevant about:

Policies and procedures adopted for the induction and Para 1.51 training of trustees The charity’s organisational structure and any wider Para 1.51 network with which the charity works Relationship with any related Para 1.51 parties Other

Reference and Administrative details

Charity name	Whittington Music Festival
Other name the charity uses
Registered charitynumber	1168989
Charity’s principal address	Ashfield, Bronygarth, Oswestry, Shropshire SY10 7LY

Names of the charity trustees who manage the charity

Trustee name	Office (if any)	Dates acted if not for whole year
Dr Robert Greaves	Chairman
Mrs Helen Hughes		Since 12/01/2022
Mrs Jane Stirling
Dr Robin Butler
Mrs Pam Parish
Mrs Hazel Davis
Mrs Maria Hollis
Mrs Debi Lumley- Edwards		Since 15/9/2022

– Corporate trustees names of the directors at the date the report was approved

Director name

Name of trustees holding title to property belonging to the charity

Trustee name Dates acted if not for whole year

Funds held as custodian trustees on behalf of others

Description of the assets held in this capacity

Name and objects of the charity on whose behalf the assets are held and how this falls within the custodian charity’s objects

Details of arrangements for safe custody and segregation of such assets from the charity’s own assets

Additional information (optional)

Names and addresses of advisers (Optional information)

Type of Name Address adviser

Name of chief executive or names of senior staff members (Optional information)

Exemptions from disclosure

Reason for non-disclosure of key personnel details

Other optional information

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16[th] August 2022

WHITTINGTON MUSIC FESTIVAL

Independent auditor’s comment

I confirm that I have considered the following:

Income and expenditure are broadly similar to years preceding the Covid pandemic although income is about 17% lower than the average of the 3 pre Covid years. The various sources of income received are in line with what might be expected. Expenditure is however much in line with the 3 pre Covid years. However the work done is all within the aims of the Festival. An area of concern is the inclusion within the festival accounts of a separate fund raising activity for the Ukraine given that this is not really within the remit of the Festival and also causes the treasurer much extra and unnecessary work. I would recommend that such a practice is not repeated. In fact given the multiplicity of entries and the scale of the turnover the committee might wish to give consideration to appointing a professional treasurer.

Michael Davie