## **GLOUCESTER RUGBY HERITAGE CIO** **CHARITY NUMBER 1168980** ## **REPORT AND ACCOUNTS** **FOR THE YEAR ENDED 31 AUGUST 2022** ## **GLOUCESTER RUGBY HERITAGE CIO CHARITY NUMBER 1168980** ## **ANNUAL REPORT FOR THE FOR THE YEAR ENDED 31 AUGUST 2022** The Trustees present their report for the period from 1 September 2021 to 31 August 2022. ## **Trustees** The Trustees during the year were as follows: Malcolm James King Chairman Alfred John Theyers Treasurer Clive Lawrence Major Secretary Christopher Thomas Collier Statistician John Francis Cowen Transcription & Cataloguing David Edward William Smith Audio, Video & Graphics Richard Knight Williams Website & Digital Image Library ## **Structure, Governance and Management** The Charity was registered as a CIO on 31 August 2016. The CIO’s official address is Gloucestershire Heritage Hub, Alvin Street, Gloucester GL1 3DW. The charity has a membership which is open to anyone who is interested in furthering its purposes. No annual subscription is charged. The constitution provides for a minimum of six and a maximum of 12 trustees. The constitution sets out the powers of trustees, the manner of appointment, resignation and removal of trustees, and the procedures and controls which govern the administration of the charity. The Trustees have most recently been reappointed for the following terms of office: |Malcolm James King|1 September 2022 until 31 August 2025| |---|---| |John Francis Cowen|1 September 2019 until 31 August 2022| ||resigned 14thDecember 2021| |Alfred John Theyers|1 September 2020 until 31 August 2023| |Richard Knight Williams|1 September 2020 until 31 August 2023| |Clive Lawrence Major|1 September 2021 until 31 August 2024| |David Edward William Smith|1 September 2021 until 31 August 2024| ||died 9 July 2022| |Christopher Thomas Collier|1 September 2021 until 31 August 2024| An additional trustee has been appointed since the end of this reporting period to bring the total back up to six. 1 ## **GLOUCESTER RUGBY HERITAGE CIO CHARITY NUMBER 1168980** ## **ANNUAL REPORT FOR THE FOR THE YEAR ENDED 31 AUGUST 2022 – cont.** ## **Structure, Governance and Management – cont.** ## Public benefit The trustees of the Gloucester Rugby Heritage CIO have paid due regard to the Charity Commission's guidance on public benefit. The trustees believe that the requirements of the public benefit test are being met. ## Risk management The trustees periodically review the operational, financial, regulatory, legal and strategic risks affecting the charity. Appropriate measures to mitigate the effects of identified risks are in place and remain under review. ## **Objectives** The object of the charity is to advance the education of the public in the history of Gloucester Rugby Club and the part it has played in the life of the City of Gloucester and the County of Gloucestershire, by collecting, preserving and sharing its heritage. ## **Activities, Achievements and Performance** During the sixth year of the CIO from September 2021 to August 2022 there were four formal meetings of the trustees. There were two sad losses to our Board of Trustees during the year - John Cowen resigned, having worked hard for our project right from the start, and David Smith died, the epitome of a volunteer, who provided unique technical expertise. Other existing trustees were re-appointed when their terms of tenure ran out. No new trustees were appointed. There have been no changes to the constitution of the CIO. The pandemic caused all meetings of the trustees to be held on Zoom, and the activities of the CIO to be reduced. Research of original documents, and cataloguing and deposits of memorabilia, in the Heritage Hub were restricted. Nevertheless, during the year, eleven volunteers contributed 2,355 hours of work to GRH CIO activities. The majority of these hours were expended by a team researching and drafting our next book, “Gloucester Rugby: The Players”, which was scheduled for publication by the end of 2022. Sponsorship was sought for this book, initial income from these sources being received on the final day of this reporting period. There was a drop in demand for our previous books and our DVD. Material continued to be produced and loaded onto the GRH website, including approximately 1,000 match reports transcribed from old newspapers and covering 26 seasons, as well as scans of about 100 match programmes. Access to the website by the public has not been interrupted by the pandemic and there were 21,500 sessions on it. Individual requests from members of the public and from the Gloucester Club for information, including obituaries, have been answered by e-mail. 2 ## **GLOUCESTER RUGBY HERITAGE CIO CHARITY NUMBER 1168980** ## **ANNUAL REPORT FOR THE FOR THE YEAR ENDED 31 AUGUST 2022 – cont.** ## **Activities, Achievements and Performance – cont.** Approximately 4,000 articles relating to the effects of the pandemic on Gloucester Rugby, March 2000– June 2022, were transcribed and entered into an archive which was copied to the Gloucestershire Heritage Hub. Articles on the history of the Club were published in the match programme for every home fixture. The skills of volunteers have been enhanced in digital systems, image restoration and presentation of material on the website. ## **Future plans** It had been agreed that the CIO would provide displays to fill a room at The Folk, a new museum in Gloucester. Both visual and audio displays were prepared, but no progress was achieved on this project because The Folk have not yet been in a position to proceed. Following publication of the Players book by the end of 2022, another book, which will present the complete playing record of the Club, is planned for publication in 2023 to coincide with the 150[th] anniversary of Gloucester Rugby, and much work has been undertaken in its preparation. ## **Financial Review** Reserves policy - the trustees aim to retain a minimum of £2,000 as a reserve. The attached accounts show the current state of the finances which the Trustees consider to be sound. The independent examiner is Miss S.E. Brown, who is a Chartered Accountant. On behalf of the Trustees Malcolm King, Chairman 5 June 2023 3 ## **INDEPENDENT EXAMINER’S REPORT** ## **TO THE TRUSTEES OF GLOUCESTER RUGBY HERITAGE CIO** I report on the accounts of the CIO for the year ended 31 August 2021, which are set out on pages 5 to 7. ## **Respective responsibilities of Trustees and Examiner** The CIO’s Trustees are responsible for the preparation of the accounts. The Trustees consider that an audit is not required for this year under section 144(2) of the Charities Act 2011 (the Charities Act) and that an independent examination is needed. - It is my responsibility to: - examine the accounts under section 145 of the Charities Act, - to follow the procedures laid down in the general Directions given by the Charity Commission under section 145(5)(b) of the Charities Act, and - to state whether particular matters have come to my attention. ## **Basis of Independent Examiner’s report** My examination was carried out in accordance with the general Directions given by the Charity Commission. An examination includes a review of the accounting records kept by the CIO and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts, and seeking explanations from the Trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit, and consequently no opinion is given as to whether the accounts present a ‘true and fair’ view and the report is limited to those matters set out in the statement below. ## **Independent Examiner’s statement** In connection with my examination, no matter has come to my attention: 1. which gives me reasonable cause to believe that, in any material respect, the trustees have not met the requirements: - to keep proper accounting records in accordance with section 130 of the Charities Act; and - to prepare accounts which accord with the accounting records and comply with - the accounting requirement of the Charities Act; or 2. to which, in my opinion, attention should be drawn in order to enable a proper understanding of the accounts to be reached. S.E. Brown FCA, CTA 2 Chancel Way Charlton Kings Cheltenham Gloucestershire 5 June 2023 GL53 7RR 4 ## **GLOUCESTER RUGBY HERITAGE CIO CHARITY NUMBER 1168980** ## **RECEIPTS AND PAYMENTS ACCOUNT** ## **FOR THE YEAR ENDED 31 AUGUST 2022** ||**Unrestricted**|**Restricted**|**2022**|**2021**| |---|---|---|---|---| ||**Fund**|**Funds**|**Total**|**Total**| ||**£**|**£**|**£**|**£**| |**Receipts**||||| |Sale of books and DVDs||-|-|180| |Sponsorship|-|500|500|500| ||----------|----------|----------|---------| |**Total receipts**|0|500|500|680| ||----------|----------|----------|---------| |**Payments**||||| |Website Hosting & Maintenance|432|-|432|432| |MGVP from sale of 1st50 DVDs|-|-|-|232| |Photograph for “The Players” book|-|-|-|96| ||----------|----------|----------|---------| |**Total payments**|432|0|432|760| ||----------|----------|----------|---------| |**Net Receipts/ (Payments)**|(432)|500|68|(80)| |**Cash Funds last year end**|8,923|404|9,327|9,407| ||---------|---------|----------|---------| |**Cash Funds this year end**|8,491|904|9,395|9,327| ||========|========|=========|========| 5 ## **GLOUCESTER RUGBY HERITAGE CIO CHARITY NUMBER 1168980** ## **STATEMENT OF ASSETS AND LIABILITIES** ## **31 AUGUST 2022** ||**Unrestricted**|**Restricted**|**2022**|**2021**| |---|---|---|---|---| ||**Fund**|**Funds**|**Total**|**Total**| ||**£**|**£**|**£**|**£**| |**Cash Funds**||||| |Cash at bank|8,491|904|9,395|9,327| ||---------|---------|---------|---------| |**Total Cash Funds**|8,491|904|9,395|9,327| ||========|========|========|========| |**Other Monetary Assets**||||| |Debtors|966|-|966|273| ||---------|---------|---------|---------| ||966|-|966|273| ||========|========|========|========| |**Other Assets**||||| |Stock of Books|2,094|-|2,094|2430| |Stock of DVDs|47||47|90| ||---------|---------|---------|---------| ||2,141|-|27141|2520| ||========|========|========|========| |**Assets Retained for Charity’s own use**||||| |**Cost**||||| |Laptop|500|-|500|500| ||---------|---------|---------|---------| ||500|-|500|500| ||========|========|========|========| For and on behalf of Trustees John Theyers Treasurer 5 June 2023 6 ## **GLOUCESTER RUGBY HERITAGE CIO CHARITY NUMBER 1168980** ## **NOTES TO THE ACCOUNTS** ## **FOR THE YEAR ENDED 31 AUGUST 2022** ## **1. RESTRICTED FUNDS** ||**Player**|| |---|---|---| ||**Profiles Book**|**Total**| ||**£**|**£**| |Balance 1 September 2021|404|404| |Receipts|500|500| ||---------|---------| ||904|904| |Payments|0|0| ||---------|---------| |Balance 31 August 2022|904|904| ||========|========| 7