Trustees. Annual Report for the period Period start date Period end date 2024 From To Section A Reference and administration details Charity name Danbury Village Hall Other names charity is known by Registered charity number (if any) 1168979 Charity's principal address 2 Main Road Danbury Chelmsford Postcode CM34NQ Names of the charity trustees who manage the charity Name of person {or body) entitled to apw)int trustee Trustee name Office (rf any) Dates acted rf not for whole year Catherine Ablott Chairman Secretary Vice Chairman Helen Mclver Deborah Hay Theresa Byles Stephanie Smith Eamonn Hall Treasurer Iris Hill Carolyn Carter Murray Niman Julie Barker 10 Charlotte Jones Names of the trustees for the charity, rf any, (for example, any custodian trustees) Name Dates acted rf not for whole ear Off icial Custodian for Charib'es Names and addresses of advisers (Optional infornation) TAR March 2012
e of adviser Bank Name Barclays Bank Mrs Sally Coughlan Beavis Parhership Address Octagon House.Gadbrook Park, Northwich, CW3 7RB 4 Hopping Jacks Lane, Danbury. Essex, CM3 4PN Rochester House, 275 Baddow Road. Chelmsford, Essex CM2 7QA Independent Examiner Solicitor Name of chief executive or names of senior staff members (Optional information) Section B Structure, governance and management Description of the charity's trusts Type of governing document Indenture How the charity is constttuted Indenture dated 18 Jul 1911. as amended by Scheme dated 19 Oct 1966, As amended by Scheme dated 17 J un 2016, as amended by Resolub"on dated 27 Jun 2016. Trustee selection methc¥Js All trustees, other than ex officio trustees. reb.re from office at the AGM but may be re-elected. Additional governance issues (Optional infonnation) You may choose to include additional information. where relevant, about: policies and procedures adopted for the inducb.on and training of truSts. the charity's organisational structure and any wider network with which the charity Management comm[tt has remained stable. Notwithstanding the above, risk assessment continues to highlight the need for more trustees, and further recruiting is taking place. Maintenance and upgrade of the hall continues. The armoury at the back of the hall has bn repaired to make it secure and damp proof. It is now a useful storage space for many of our regular hirers. Quotes have bn obtained for an upgrade of both the Ladies and Gents toilets. This work will hopefully tske place during the summer holidays. relationship with any related parties: trustees. consideration of major risks and the system and procedures to manage them. Danbury Village Hall remains a busy venue for regular and casual hirers. TrUStS are working together to update our website. Hallmaster is working well to provide an online booking system. Section C Objectives and activities 1.The Trustees shall erect or cause to be erected on or on some part of the land hereby dem ised within two years from the date hereof a suitable Village Hall after plans to be approved by the Grantor 2.During the said term of years the said land and buildings to be so erected shall be used for the beneftt of the public: (a) to further the religious and other charitable purposes of the Church ofEn land in the rish of Danbu , Essex Summary of the objects ofthe charity set out in its governing document TAR Marth 2012
(b)for the purposes of a village hall for the use of the inhabitants of the parish of Danbury, Essex without distinction of sex, sexual orientatr'on, age, disability, nationalty, race or political, religious or other opinions, including for meetings, lectures and classes or other forms of recreation and leisure time occupation in the interests of social welfare and with the object of improving the conditions of life for the said inhabitants In planning activits.es for the year, the Management committ had regard to the Charty Commission guKJance on public benefit. Summary of the main activities undertaken for the public benefit in relation to these objects (include within this section the statutory declaration that trustees have had regard to the guidance issued by the Charity Commission on public benefit) In addition to the beneftts of im proved health (dance, slimm ing, tsble tennis), leaming (horticulture, radio), social interacbon (Wl, over 60's), and leisure (drama, plays, m usic) involving a wide range of Danbury inhabitants, a programme of communty activities has continued with the objective of improving community spirit more people. and particularly our elderly or very young users, taking part in village hall activities providing support to combat loneliness, isolab'on and increase communication with all age groups Additional details of objectives and activities (Optional information) The policy of the Management Commiltee is to operate with reserves comprising at least one year's operab.ng expenditure for unforeseen Village Hall expenses, plus the esb"mated expendtture on program med renewals arKI improvements. You may choose to include further ststements. where relevant, about: policy on grantmaking-. policy programme related investment" Ltmtted funds are available for making small grants to local organisations, which are agreed by the Management committ to be in need. Surplus funds are largely placed on deposit to eam interest. A smaller amount is invested in approved funds in accordance with our goveming document. contribution made by volunteers. A significant contribub.on is made by volUntrS on f und raising activrties (j'umble sales. quizzes. etc.). Section D Achievements and performance Summary of the main achievements of the charity during the year See attached Chairman's Report for the Annual General Meeting of DVHMC - 6th November 2023. Section E Financial review TAR March 2012
Brief statement of the charity's policy on reserves Total cash a1 irniestrnent furKls at year erKI were £259,739.Ct) The policy is to hokl at Ieast 1.0 years of exFEnditure in reserve for unfores Vrftage Hall expenses plus the estimated expenditure on programmed retEwals and improvemerts (current total £150,000). Repairs armd improvements are always cosuy as the hall is over 1CK) years old and in Ihe centre of a conservation area. Details of any funds materially in deficit Not applicab Further financial review details (Optional information) You may choose to inclL&ae additFonal infonnatFon. wtEre relevant abDUtr. the charity's pri1paI sources of funds (includirvJ any fundraising). how expenditure has SUPFQrted the key objectives of the charity" investsnent policy and objectives including any ethical investment pdicy adopted. See attached Treasurerfs Rep Section F other optional information Is. Section G Declaration The trustees declare that they have approved the trustees, report above. Signed on behalf of the charity's trustees Signature(s) Full namels) Cattwine Abk)tt Positlon (eg Secretary. Chalr. eic) Theresa Byles Channan Treaswer 23d March 2026
DANBURY VILLAGE HALL MANAGEMENT COMMITTEE DANBURY VILL4GEHALL ISA REGISTERED CHARifyNo 1168979 Accounts for the ear endin 31 Jul 2025 - Treasurer's Re ort Income Hire income has seen a modest rise over the past financial year, showing an increase of £1770. This increase of just under 5% reflects the increase in hire rates. Following the dip in activity due to the covid pandemic, the Hall is very well used again and there is not much leeway to increase the level of bookings. The income from Heathcote School continues to provide a good financial basis for the Hall. Interest on our savings account continues to help and these funds are retained in the savings account. The interest on the deposit account has done better than the increase in the value of our Investment funds. The latter must be viewed as a longer-term investment which by its nature, fluctuates in the short term. enditure Our revenue expenditure is comparable to the previous year. The biggest rise was in the insurance premium. Headin Renewals & Im rovements Roof work total £8033 This was the final payment for the construction works to the spire. This was an expensive project and highlights the need to keep a good level of resenies. When the Hall does need major work, it tends to be costly due to the age and size of the building, and being in the centre of the village Conservation Area. Balances The total balance on the cash fvnds has risen by £8995.82 The total balan on the investments funds has risen by £1530.64 This allows us to continue with our programme of improvements, so that, as much as possible, the costs are spread evenly over future years. TB 26108r25
DANBURY VILLAGE HALL MANAGEMENT COMMIThEE DANBURY VILLAGE HALL IS A REGISTERED CHARSTY No. 1168979 STATEMENT OF ASSETS AND LIABILITIES AS AT 31 JULY 2025 202412025 202312024 CASH FUNDS Current Account 37.331.31 £ 32250.76 COIF Charities Deposit Fund 94,493.98 90,278.71 Petty Cash 27.89 £ 27.89 Total Cash Funds 131,853.18 £ 122,857.36 INVESTMEMf ASSETS 127,866.05 £ 126,335.41 Total Investment Funds 127.886.05 £ 126,335.41 Prepared by Theresa Bvles Treasu rer Notes to the Accounts The land and buildings of Danbury Village Hall are vested in the OfFicial Custodian for Charities. The fixtures and fittings are written off in the year of purchase. The COIF Charities Investment Fund comprises: 3 lots of £5,0(K) invested between September 2009 and Mav 2010; £15:000 invested in March 2013. £30,000 invested An February 2022. Movements in the COI Charities DetN)sit fund in 2021 /2022 £30,000 transferred out for the purchase of units in the Investment fund. £15.000 transferred in from the Current AccounL Page l of 3
DANBURY VILLAGE HALL MANAGEMENT COMMirrEE DANBURY VILLAGE HALL IS A REGISTERED CHARrrY No. 1168979 RECEIPTS AND PAYMENTS FOR YEAR TO 31 JULY 2026 Unrestricted Restricted funds funds Total 2023r24 From Trading Activilies Lettings From Voluntary Sources Grants & t)onations Fund Raising 38236.32 38236.32 36465.78 0.00 968.40 0.00 0.00 968.40 550.00 1553.38 From Assets Interest 4215.27 43419.99 0.00 4215.27 43419.99 4463.79 43032.95 PAYMENTS Charitable Activitiès Cleaning. Gardening & Pdatls Booknng Agent Repairs & Maintenan Utilities 9233.22 3516.13 4220.06 4802.48 1950.39 1704.74 963.51 0.00 9233.22 3516.13 4220.06 4802.48 1950.39 1704.74 963.51 8915.19 3351.29 3844.17 4097.36 1845.43 1370.00 1056.21 0.00 0.00 0.00 Rates & Refuse Insuran Othe¥ Items On Assets & Equipment Renewals & Improvements Total Payments 8033.64 34424.17 0.00 0.00 8033.64 34424.17 15849.00 40328.65 Not Receipts for the year 8995.82 8995.82 2704.30 Transl•r to Investment Asséts 0.00 0.00 0.00 Cash fvnds last yearend 122857.36 122857.36 122857.36 Cash funds thls year end 131.853.18 £ 131.853.18£ 122,857.36 Approved by Danbury Village Hall Management committ on 8 September 2025 and ed on tts beha by . Catherine Ablott . Theresa Byles
DANBURYVILLAGE HALL MANAGEMENT COMMiYfEE DANBURYVILIAGE HALLIS A REGISTERED CHAIUTY 1168979 STATEMENT OFASSETS AIYD LIABILITIES AS AT 31 JULY 2025 Independent Examiner's Report to the Trustees of Danbury Village Hall I report on the accounts of the charitr for th¢ period ended 3 1st July 2025 which arc sct out on pages I to 3. Respective responsibilities of trustees and examiner The charity s trustccs are responsible for the preparation of th¢ accounts. The charity's trustees consider that an audit is not reqUId for this vear under section 144(2) of the Charities Act 2011 (the 2011 Act) and that an independenl examination is needed. It is mv responsibilits. to-. ekamine the accounts under section 14) of the 201 l ACL follow the procedures laid down in the general Directions given by the Charity Commission under section 145(i)(b) of the 201 l Act; and state M'hether particular matters have come to my attention. Basi5 of independent examiner's report MTr' eyamknats'on was carri¢d out in accordance with the general Directions given by the Chart, Commission. An examination includes a revieii, of the accounting records kept bTr' the charity and a comparison of the accounts presentcd with those records. It also includes consideration of any unusual items or disclosures in the accounts. and seeking explanations from you as trustees concerning any such matters. The procedures undertaken do not provide all the cvidence that ivould required in an audit and consequently no opinion is given as to whether the accounts present a "'lrne and fair view, and the rewrt is limited to those matters set out in the statement kloii". Independent examiner's statement In conncction 1th mv examination: no matter has comc to mi, attention.. .hich gives me reasonable cause to kli¢vc thaL in any material respecL the requircments" to keep accounting records in accordance 7th section 130 of the 2011 Act. and to prepare accounts 'hICh accord with the accounting ffcords and comply with the accounting requirements of the 201 l Act have not been met. or to which, in my opinion: attention should be drawn in ordcr to enable a propcr understanding of the a¢Unts to be reached. Sallv Coughlan Chartered Accountant 4 Hopping Jacks Lane Danburv Essex CM3 4PN Date 18 February 2026