2024-07-31-accounts - Danbury Village Hall

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Trustees' Annual Report for theperiod	Trustees' Annual Report for theperiod	Trustees' Annual Report for theperiod	Trustees' Annual Report for theperiod	Trustees' Annual Report for theperiod	Trustees' Annual Report for theperiod	Trustees' Annual Report for theperiod	Trustees' Annual Report for theperiod
From	Period start date			To	Period end date
	01	August	2023		31	July	2024

Section A Reference and administration details

Charity name Other names charity is known by

Danbury Village Hall

Registered charity number (if any) 1168979

Trustee name	Office (if any)	Dates acted if not for whole year
Catherine Ablott	Chairman
Helen McIver	Secretary
Deborah Hay	Vice Chairman
Theresa Byles	Treasurer
Stephanie Smith
Charlotte Jones		From 08.07.2024
Eamonn Hall
Alex Cooper
Iris Hill
Carolyn Carter
MurrayNiman
Julie Barker
Jacqui Jones

Names of the charity trustees who manage the charity

Names of the trustees for the charity, if any, (for example, any custodian trustees)

Name Dates acted if not for whole year Official Custodian for Charities ~~—<———~~

Names and addresses of advisers (Optional information)

March 2012

TAR

Type of adviser	Name Address	Name Address
Bank	Barclays Bank	Octagon House,Gadbrook Park, Northwich, CW9 7RB
Independent Examiner	Mrs Sally Coughlan	4 Hopping Jacks Lane, Danbury, Essex, CM3 4PN
Solicitor	Beavis Partnership	Rochester House, 275 Baddow Road, Chelmsford, Essex CM2 7QA

Name of chief executive or names of senior staff members (Optional information)

Section B Structure, governance and management

Description of the charity’s trusts

Type of governing document (eg. trust deed, constitution)[Indenture] Indenture dated 18 Jul 1911, as amended by Scheme dated 19 Oct 1966, How the charity is constituted As amended by Scheme dated 17 Jun 2016, as amended by Resolution (eg. trust, association, company) dated 27 Jun 2016. Trustee selection methods (eg. appointed by, elected by)[All trustees, other than ex officio trustees, retire from office at the AGM but] may be re-elected.

Additional governance issues (Optional information)

You may choose to include additional information, where Management Committee has remained stable. Two trustees resigned and relevant, about: one new appointment.  policies and procedures adopted for the induction and Notwithstanding the above, risk assessment continues to highlight the training of trustees; need for more trustees, and further recruiting is taking place.  the charity’s organisational structure and any wider The hall spire was replaced during the summer months and other roof network with which the charity repairs completed. As the hall is in a conservation area, the spire had to works; be replaced with a like for like construction. The committee are very  relationship with any related happy with the work, the spire looks beautiful. Work will commence this year on the armoury at the back of the hall to parties; make it secure, damp proof and a usable space for storage. Sufficient  trustees’ consideration of funds are available to complete the planned works. major risks and the system and procedures to manage Danbury Village Hall remains a busy venue for regular and casual hirers. them. Hallmaster online booking system has been introduced and work remains in progress to update the website.

Section C Objectives and activities

Summary of the objects of the charity set out in its governing document

1.The Trustees shall erect or cause to be erected on or on some part of the land hereby demised within two years from the date hereof a suitable Village Hall after plans to be approved by the Grantor 2.During the said term of years the said land and buildings to be so erected shall be used for the benefit of the public: (a) to further the religious and other charitable purposes of the Church of England in the parish of Danbury, Essex

March 2012

TAR

Summary of the main activities undertaken for the public benefit in relation to these objects (include within this section the statutory declaration that trustees have had regard to the guidance issued by the Charity Commission on public benefit)	(b)for the purposes of a village hall for the use of the inhabitants of the parish of Danbury, Essex without distinction of sex, sexual orientation, age, disability, nationality, race or political, religious or other opinions, including for meetings, lectures and classes or other forms of recreation and leisure time occupation in the interests of social welfare and with the object of improving the conditions of life for the said inhabitants
	In planning activities for the year, the Management Committee had regard to the Charity Commission guidance on public benefit. In addition to the benefits of improved health (dance, slimming, table tennis), learning (horticulture, radio), social interaction (WI, over 60’s), and leisure (drama, plays, music) involving a wide range of Danbury inhabitants, a programme of community activities has continued with the objective of - improving community spirit - more people, and particularly our elderly or very young users, taking part in village hall activities - providing support to combat loneliness, isolation and increase communication with all age groups

Summary of the main activities
undertaken for the public
benefit in relation to these
objects (include within this
section the statutory
declaration that trustees have
had regard to the guidance
issued by the Charity
Commission on public benefit)

(b)for the purposes of a village hall for the use of the inhabitants of the
parish of Danbury, Essex without distinction of sex, sexual
orientation, age, disability, nationality, race or political, religious or
other opinions, including for meetings, lectures and classes or other
forms of recreation and leisure time occupation in the interests of
social welfare and with the object of improving the conditions of life
for the said inhabitants

In planning activities for the year, the Management Committee had regard
to the Charity Commission guidance on public benefit.
In addition to the benefits of improved health (dance, slimming, table
tennis), learning (horticulture, radio), social interaction (WI, over 60’s), and
leisure (drama, plays, music) involving a wide range of Danbury
inhabitants, a programme of community activities has continued with the
objective of
-
improving community spirit
-
more people, and particularly our elderly or very young users, taking
part in village hall activities
-
providing support to combat loneliness, isolation and increase
communication with all age groups

Additional details of objectives and activities (Optional information)

Youmay chooseto include further statements, where relevant, about:  policy on grantmaking;  policy programme related investment;  contribution made by volunteers.	The policy of the Management Committee is to operate with reserves comprising at least one year’s operating expenditure for unforeseen Village Hall expenses, plus the estimated expenditure on programmed renewals and improvements. Limited funds are available for making small grants to local organisations, which are agreed by the Management Committee to be in need. Surplus funds are largely placed on deposit to earn interest. A smaller amount is invested in approved funds in accordance with our governing document. A significant contribution is made by volunteers on fund raising activities (jumble sales, quizzes, etc.).

Section D	Achievements and performance
Summary of the main achievements of the charity during the year
	See attached Chairman’s Report for the Annual General Meeting of DVHMC – 4th November 2024.

Section E	Financial review
Brief statement of the charity’s policy on reserves
	Total cash and investment funds at year end were £249,193.00 The policy is to hold at least 1.0 years of expenditure in reserve for unforeseen Village Hall expenses plus the estimated expenditure on programmed renewals and improvements (current total £150,000).

March 2012

TAR

Repairs and improvements are always costly as the hall is over 100 years old and in the centre of a conservation area.

Details of any funds materially Not applicable in deficit

Further financial review details (Optional information)

You may choose to include additional information, where relevant about:

See attached Treasurer’s Report.

the charity’s principal sources of funds (including any fundraising);
how expenditure has supported the key objectives of the charity;
investment policy and objectives including any ethical investment policy adopted.

Section F Other optional information

Wi-Fi has now been installed at the hall, which hirers are finding beneficial.

Section G Declaration

The trustees declare that they have approved the trustees’ report above.

Signed on behalf of the charity’s trustees

Signature(s) Theresa Byles Full name(s) Catherine Ablott Position (eg Secretary, Chair, Chairman Treasurer etc) 14[th] January 2025

March 2012

TAR

DANBURY VILLAGE HALL MANAGEMENT COMMITfEE DANBURY VILLAGE HALL IS A REGisfERED CHARFTY No. 1168979 STATEMENT OF ASSEfs AND UABILrriES AS AT 31 JULY 2024 202312024 202212023 CASH FUNDS Current Account 32,550.76 £ 34,310.25 COIF Charities Deposit Fund 90,278.71 £ 85,814.92 Petty Cash 27.89 £ 27.89 Total Cash Funds 122,857.36 £ 120,153.06 INVEsfMEKf ASSErs 126,335.41 E 114,139.3,) Total lrniestment Funds 126,335.41 £ 114,139.39 Prepared by Theresa Byles Treasurer Notes to the Accounts The land and buildings of Danbury Village Hall are vcst¢d in the Official Custodian tor CRwities. The fixtur¢s and fittings are written off in th¢ year of purch&s¢. The COIF Chariti¢s Investment Fund comprises: 3 lots of £5,000 invested FKtw¢¢n Sq)tember 2009 and May 2010. £15,000 invested in March 2013. £30,000 Inv¢St in Febnwy 2022. Movements in the COI Chariti¢s Deposit fund in 20?112022 £30,000 transf¢ed out for th¢ purch&8¢ of units in th¢ Invcsim¢nt fund. £15.000 transferred in from the Current Account. Page l of 3

DANBURY VILLAGE HALL MANAGEMENT COMMIThEE DANBURY VILLAGE HALL IS A REGISTERED CHARrrY No. 1168979 RECEIPTS AND PAYMENTS FOR YEAR TO 31 JULY 2024 Unrestrided Restricted funds funds Total 2022123 From Trading Activities Lettings From Voluntary Sources Grants & Donations Fund Raising Book Sales 36465.78 36465.78 30885.60 550.00 1553.38 550.00 1553.38 0.00 10.00 1285.22 9.52 0.00 0.00 From Assets Interest 4463.79 43032.95 0.00 4463.79 43032.95 2460.35 34650.69 Total Receipts PAYMENTS Charitsble Activities Cleaning. Gardening & Matls Booking Agent Repairs & Maintenance utilities Rates & Refuse Insurance 8915.19 3351.29 3844.17 4097.36 1845.43 1370.00 1056.21 0.00 0.00 8915.19 3351.29 3844.17 4097.36 1845.43 1370.00 1056.21 8363.30 3103.04 3575.34 4788.21 1759.30 1231.85 2059.37 0.00 0.00 0.00 Other Items On Assets & Equipment Renewals & Improvefflents Total Payments 15849.00 40328.65 0.00 15849.00 40328.65 2602.43 27482.84 Net Receipts for the year 2704.30 2704.30 7167.85 Transfer to Investment Assets 0.00 0.00 Cash funds last year end 120153.06 120153.06 112985.21 Cash funds this year end 122857.36 122857.36 120153.06 Approved by Danbury Village Hall Management Committee on 9 September 2024 and signed on its behalf by . Catherine Ablott /J . Theresa Byles

DANBURY VILLAGE HALL MANAGEMENT COMMITTEE DANBURY VILLAGE H&LL IS A REGERED CHARITY No. 1168979 STATEMENT OF ASSETS AND LIABILfTIES AS AT 31 JULY 2024 Independent Examiner's Report to the Trustees of Danbury Village HAII I report on the accounts of the Charl for the period ended 31" July 2024 which are set out on pages I to 3. Respective responsibilities of trnstees and examiner The charity's trustees are responsible for thc preparation of the accounts. The charity's trustees consider that an audit is not required for year under section 144(2) of the Charities Act 2011 (the 2011 Act) and that an independent examination is needed. It is my responsibility to: examinc the accounts under section 145 of the 2011 ACL follow the procedures laid down in thc general Directions given by the Charity Commission under section 145(5)(b) of the 201 l A and state whether particular matters have come to my attention. Basis of independent examiner's report My examination Mas Caled out in accordance WTth the general Directio$ given bv the Charity Commission. An examination includes a review of the accounttug records kept by thc chlty and a comparison of the accounts presented Th'ith those records. It also includes consideration of any unusual items or disclosures in the aounts, and sKking ¢xplanations from you as trustees concerning anv such matteTS. The procedures undertaken do not provide all the evidence that would be required in an audit and consequently no opinion is given as to ,hcthcr the accounts present a ' and fair iii¢w" and the retM)rt is limited to those mattcrs set out in the statement below. Independent examiner's statement In connection with mv examination, no matter has come to my attention: which gives me reasonable causc to believe thaL in any material respecL the requirements: to k.eep accounting records in accordance with scction 130 of the 2011 Act. and to Prepare accounts which accord with the accounting Tecords and COEnpiy with the accounting requir¢mcnts of th¢ 2011 Act havc not be¢n met. or to which, in my opinion: attention sbould be thawn in order to enable a proper understanding of the accounts to be reache(t Sallv Coughlan Chartered AccounLTrt 4 Hopping Jacks Lane Danbury Essex CM3 4PN Date 5 January 2025