East Williamston Committee and Hall Association
Trustees’ Report 2025/2026
The Association
Over recent years, the Association has undergone significant changes, particularly within the Trustee committee roles and membership. Despite this, the committee remains committed and cohesive, working together to uphold the values of the Association and to ensure that the communities we serve continue to benefit from high-quality facilities at both the community hall and the allotments.
The committee is actively working to strengthen its governance arrangements. This includes developing robust documentation and processes to safeguard the Association’s assets and ensure effective management in the interests of beneficiaries. This work remains a priority and is ongoing.
We continue to encourage engagement from residents across the six villages we serve. Opportunities exist to join the Trustee board as well as to support as a volunteer.
The Community Hall
A range of events and activities have taken place in the hall throughout the year. A key highlight was the celebration marking 25 years of the current hall building. This event brought together members of the community to showcase activities and classes, and included music, dance, and community-led activities. The dog show was particularly well received, with strong interest in repeating the event in 2026.
The Association gratefully acknowledges the generosity of a local resident who donated replacement audio equipment for the hall. The previous system had reached the end of its useful life, and this donation removed the need for external funding.
The continued support of the local community through attendance at events, fundraising, and volunteering remains essential to the Association’s ongoing work.
The Allotments
The Association continues to work with an allotment representative who represents the interests of tenants. All plots are currently occupied, with a healthy waiting list in place.
Maintenance of communal areas is supported by a group of allotment tenants, with financial assistance provided by the Association as required.
Finances
As outlined in the Treasurer’s report, the Association maintains a stable working balance. In light of the current economic climate and pressures on household income, the committee remains committed to prudent financial management to sustain and, where possible, enhance the services provided.
Conclusion
As I step down from my role as Trustee and Chair due to relocation, I would like to express confidence in the incoming Chair and the continued commitment of the committee. I am assured that the Association will continue to develop and serve the community effectively in the years ahead.
The strength of the Association is underpinned by the ongoing support of the local community, for which the Trustees extend their sincere thanks.
This report has been prepared by Chair Tracy Beynon on behalf of the Trustees.
East Williamston Community & Hall Association
Treasurer's annual report 2025
At the end of 2024 the trustees prepared a budget for the coming year. This endeavoured to consider all the essential costs and make some provision for known and potential income. We forecast a small loss of £1,675. We were aware that this was not good and every effort would be made to ensure the Association covered all its costs.
I am pleased to report that the Association achieved an excess of income over expenditure of £2,486 including the income and expenditure on the allotments and Hainey Moor. Our reserves held in the bank account increased during 2025 to £12,048 ar 31st December.
The (successful) East Williamston Short Mat Bowls group together with Dynamix Dance and Gentle Gym provided essential regular income and JB Reflexology has become an additional regular booking. Other hall bookings including church events, family and children's parties etc, gave an income of £963. We have aligned coffee mornings with visits from the local walking groups - much appreciative of a rest, coffee and cake! Our popular quiz brings lots of groups to the hall, generously buying raffle tickets and supporting the bar. Bingo is now cash bingo and brings in new customers. While there is no return from the sale of tickets bar takings make the event worthwhile and we're reaching new audiences for the future. Gross bar income from all events, quiz etc totalled £6080.
During the year we have a series of one off and successful events, demonstrating that socials and live music are attractive to the people in our community. The Neyland Ladies Choir entertained us for St David's Day and in June we celebrated a Hall jubilee with lots of stalls, children's games and even a dog show! Dez Daunt provided the evening's music. Western Shires and the Quayside Nukes performed live music to full houses. At each event food was provided by volunteers.
All this income was essential to meet the regular expenses of electricity, heating oil, insurance and the cost of running the bar as well as licences for the hall. During the year we had to purchase a new till for the bar as well as new refrigerators. These purchases are essential investment in one of the popular elements of the hall, attracting private bookings and it is well supported by the quiz teams.
The allotments are fully occupied, regular inspections are carried out to make sure that standards are maintained and weeds etc kept to a minimum. The tenants largely do their own maintenance of the common areas, paths etc.
All the trustees are volunteers, whether running events, cooking cakes, manning the bar and maintaining the hall generally - without their support the hall would not be the success or viable business that it is. With good reserves the hall can look to a viable future, but it is only sustained through the hard work and commitment of the Trustees. I am now retiring as Hon. Treasurer. I am pleased to
leave it all in good hands with reserves sufficient for a beneficial future serving the community.
East Williamston Community & Hall Association
Annual Accounts 2025
| Expenditure Housekeeping Honoraria IT & Wifi provision Maintenance EDF Elec Water Oil Insurance Bar stock purchases Bar Expenses Events expenses Western Shires/Nukes Other Event expenses Licences Donation/Misc Capital /misc Bank charges |
£ -2869 -175 -348 -605 -636 -83 -1048 -1077 -4091 -141 -655 -298 -545 -295 -1801 -55 |
|---|---|
| Total hall expenditure | -14721 |
| Income Bar income cash Bar income card Quiz & Raffle Bingo Coffee mornings Event revenues Western Shires/Nukes Neyland Choir Jubilee Event Hall bookings Dynamix Bookings var. Gentle Gym EW Short Mat Bowls Bank interest Donations |
2880 3201 1894 -14 569 1689 896 1139 874 963 580 1891 22 386 |
| Total Hall income | 16971 |
| Net Hall Income Hainey Moor Allotments |
2250 -245 481 |
| Total Association revenue | 2486 |