East Williamston Community and Hall Association
CIO - Charity No: 1168964 AGM: 7[th] April 2025
Trustees’ Report
This annual report is produced in compliance with the constitution of East Williamston Community and Hall Association. It has been prepared on behalf of the trustees by Tracy Beynon, Chair of the Association. This report outlines the Associations activities during the past year and our plans for the future.
Firstly, I would like to express my gratitude to all the trustees for their ongoing support and diligent efforts throughout the past year, as well as their enthusiasm moving forward. We continue to be supported by our many volunteers and event attendees. Without their support and dedication, we would not be able to continue to provide events and facilities at the community hall.
We have had significant changes in trustees this year especially with the introduction of our new secretary Theresa. I am delighted to say we now have trustees from almost all the villages we represent, and we continue to go from strength to strength with a team of highly experienced and motivated trustees. There is currently a trustee position available, and we welcome applications from individuals in any of the villages we represent.
The Community Hall
We continue to be grateful to the regular hall user groups such as the Short Mat Bowls team, the Dance School and the Gentle Gym club.
The hall building will turn 25 years old in June this year and although it remains a brilliant venue that is excellently managed, some of the equipment and fittings do need replacing. We plan to apply for grant funding this year to replace the faulty audio-visual equipment. We believe that with this equipment we can ensure the hall is attractive as a modern and technologically equipped venue that can attract many types of bookings.
We continue to host our ever-popular monthly quiz nights which are always well attended. We have also introduced a monthly informal coffee morning on the third
Wednesday of each month. We will shortly be reintroducing our popular bingo nights. Our other fundraising events have proved to be very popular with the fully booked Preseli Pete and the Bluestone Boys event last September inspiring our annual Burger and a Band night that has already been arranged for September this year.
The allotments
The allotments are once again fully occupied, and the allotment users have been reassured by the introduction of an Allotment Management Policy. Our dedicated allotment trustee has been working well with the allotment users and sharing their ideas and concerns with the trustees.
Financial performance
You will see from the attached Treasurer’s report that due to the hard work and dedication of our brilliant trustees, and particularly our Treasurer Kathy, the Association is beginning to turn around our financial position. We still have some work to do with a relatively small deficit, but we are moving in the right direction.
Conclusion
We as trustees of the association recognise that we have a lot of work to do to overcome the financial restraints we are in. We vow we will continue to work on behalf of the people in the villages we represent and as always would appreciate ideas for events or facilities and services that people would like us to set up in the hall.
Signed on behalf of the East Williamston Community and Hall Association by Tracy Beynon – Chair:
Date: 7[th] April 2025
Sheet1
East Williamston Commnity & Hall Association Accounts for 2024
| Expenses | Total |
|---|---|
| Salaries | -2,664 |
| Honoraria | -200 |
| IT | -513 |
| Maintenance | -893 |
| EDF Elec | -600 |
| Water | -86 |
| Oil | -1,416 |
| Insurance | -1,115 |
| Templeton | -3,053 |
| Bar Expenses | -195 |
| Events | -860 |
| Licences | -560 |
| Donation/misc inc | -173 |
| Hainey Moor | -231 |
| Bank charges/int | -55 |
| Total | -12,614 |
| Income | Total |
| Bar income | 2,314 |
| Sum Up | 2,939 |
| Quiz & Raffle | 1,707 |
| Bingo | 468 |
| Events | 704 |
| Hall bookings | |
| Dynamix | 870 |
| Pilates | 195 |
| Bookings var. | 794 |
| Gentle Gym | 775 |
| Bowls | 1,281 |
| Sub total | 12,046 |
| Allotments rents | 750 |
| Allotment expenses | -352 |
| Total expenditure over income | -170 |
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