AIM25 Annual Report and Accounts For the period ended 31 March 2024 A charity registered in England and Wales (No. 1168908). Registei'ed Office: 42 Thoii]cliffe Road, Southall UB2 5RQ Contents Reference and Administrative Details Trustees, Report Independent Examiner's Report Receipts and payments Statement of assets and liabilities AIM25 Reference and Administrative Details Regislered number.. A charity registei'ed in England and Wales (No. 1168908). Registered Office.. 42 ThoiTAcliffe Road Southall UB2 5RQ Triistees.. Sarah Aitchison Loina Bannister Robeit Baxter Geoff Browell Victoria Cranna Patricia Methven Anne Rainfoi'd (Secietary) (Chaiman) (Treasui'ei.) Bankers.. National Westminster Bank Fleet Street Blanch PO Box 281 156 Fleet Street London EC4A 2DX LegalAdviseis.' Veale Wasbrough viZ￿dS LLP Second Flooi. 3 Brindleyplace Bimiingham BI 2JB Trustees, Report The trustees present their report for the period ended 31 March 2024. Structure, Governance and Management AIM25 was established as a Charitable Incorporated Organisation and registered as a charity in England and Wales with number 1168908 on 24 August 2016. The charity is govemed by its constitution which follows the Charity Commission's foundation model. The trustees of the charity are detailed on page l. The trustees are the only voting members of the charity. The charity may have between five and ten trustees, who must be appointed by the members by oi'dinaiy resolution. New trustees receive an induction from the Chairman of Tiustees. Trustees are chosen for theii. relevant expertise, but any training needs are addressed as required. The charity has no staff. The t￿SteeS have reviewed the major iisks to which the charity is exposed and have put in place systems or procedures to manage those risks. They have identified the principal risk as being a shortage of funds and are actively seeking new sources of funding, including grants and affiliation fees. Objectives and Activities The charity's objects are: To advance the education of the piiblic and tofyrther such piirposes which are charitable in accordance with the law ofEngland and Wales which relates to the establishment, maintenance, opei'alion and development of archives which are either piiblic orfrom which the piiblic may benefit and to promote efficient records management and the preservalion ofhistorical, edtication, ciiltural, scientific (incliiding technology and medicine) or other archives andfiirthering their accessibility to the generalpiiblic in order to encourage the iise of archives in the United Kingdom. The charity's main activity is to support the development of and public access to histol'ical archives held in the London ai'ea, It pi'imarily does this by pi'oviding online access via its website Cii,-iii!'.clilll? 5.com) to collection level desciiptions from the archives of over one hundi'ed and fjfty higher education institutions, learned societies, local authorities, cultural organisations and lively coinpanies within the l'egion, for the puryoses of research, teaching and public enjoyment. Public Benefit The ti'ustees are committed to ensuring that the woi'k of the charity is for the public benefit, taking full accoiint of the published Charity Commission guidance. The chaiity's pi'incipal activity of providing online access to archives held within tlie London ￿'ea satisfies the pi'imaiy charitable pui'pose of the advancement of education. Achievements, Performance and Financial Review The main activity during the period under review was ongoing work on the charity's new website in anticipation of a launch to members in late 2024. The charity also held one meeting for members, on 6 March 2024, at the Archives of the Imperial War Museum, where the topics discussed included extended reality13D visualisation, an update on the new website, and funding opportunities. The charlty also continued to administer the grant received in 2020 from the Networks for Change fund of The National Archives. The fund pi'ovides grants to encourage the development of collaborative networks of archive services as part of a stiategic approach to support the ongoing deliveiy of seivices, iesilience and management of collections. In 2021, having sought appropriate legal advice, the trustees established a digital preservation consortium with Preservica as the operations partner. The consortium gives archive institutions in London and the Home Counties discounted access to Pieservica's digital preservation softwaie. Its wider purpose is to support the collectRon, access, and ieuse of digitised and born digital archives by public ai'chives in the region. AIM25 acts as the point of contact for members with the Pieseivica company concerning seivice, features, and development updates. Current members include three local authority ai'chives and the Museum of Freemasonry. Othei. archives are veiy inuch encoiiraged to join. The grant from The National Archives pays for technical website support. In view of the pandemic and its impact on partner archives it was not felt appropiiate to demand affiliation fees duiing the period. It is anticipated that affiliation fees will be introduced again for 2024-25. The utll'estricted income they provide will be important in helping the charity ineet its iesei'ves tai'get. In the meantime, the trustees are extremely gi'ateful to Max Communication who have agreed to host and help redevelop AIM25's website on a pro bono basis. Reserves Policy The trustees have set a reserves target of £2,000, which would be sufficient to pay a commercial supplier to maintaiii the chai'ity's website for a year while additional funds wei'e sought. The actual i'esei'ves at year end were £265. The tI￿SteeS anticipate that the reinti'oduction of affiliation fees should enable reseives to be replenished over time. Plans for Future Periods The tI￿SteeS anticipate that the inain activity will be continuing work on the digital preservation netwoik funded by the Netwoi'k for Chaiige grant froin The National Ai'chives. The trustees also hope to oi'ganise further ineetings foi. affiliated ai'chives with a target of tkn'ee a year although these may be virtual / hybrid initially. The trustees also hope that the chaiity's new website will be launclied shoitly. Related party transactions As at year-end, a debt of £1,260 remains outstanding to the Treasurer in respect of legal fees she paid on behalf of the charity relating to its initial incoryoration and registration. It is anticipated that this debt will be settled as soon as there are sufficient unrestricted funds available (over and above the minimum reserves requirement). Financial Statements The charity has chosen to prepare receipts and payments accounts. As the gross income is below the audit threshold the trustees have opted to have these independently examined. Anne Rainfoi'd Treasurer 25 July 2024 Independent Examinerys Report to the Trustees of AIM25 I report to the trustees on my examination of the accounts of the above charity for the year ended 31 M￿'Ch 2024. Responsibilities and basis of report As the trustees of the charity, you are responsible foi. the preparation of the accounts in accordance with the requirements of the Charities Act 2011 ("the Act"). I ieport in respect of my examination of the charity's accounts carried out under section 145 of the 2011 Act and in carrying out my examination I have followed the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act. Independent examiner's statement I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination which gives ine cause to believe that, in any material respect: accounting records were not kept in accordance with section 130 of the Act. or the accounts do not accord with the accounting records. I have no concerns and have come across no other matters in connection with the examination to which attention should be di'awn in ordei. to enable a piopei. undeistanding of the accounts to be reached. Signature: Name: Address: Q4 Date: AIM25 STA TEMENT OF RECEIPTS AND PAYMENTS FOR THE PERIOD FROM I APRIL 2023 TO 31 MARCH 2024 Unrestricted Restricted Funds Funds 2024 2024 Total Funds 2024 Total Fuiids 2023 Reeeipts Affiliation fees 50 50 Total receipt5 50 50 Payments Website hosting Website development Archive liaison Legal fees Insurance 576 576 929 90 90 Total payments 666 666 929 Net receipts l (payments) lor period 50 (666) (616) (929) Reconciliation Cash brought fonvard Net i'eceipts / (payments) for period 215 3,671 (666) 3,886 (616) 4,815 (929) Cash carried forivard 265 3,005 3,270 3,886 AIIV125 STATEMENT OF ASSETS AND LIABILITIES AS AT 31 MARCH 2024 Unrestricted Restricted Funds Funds 2024 2024 TotAI Funds 2024 Assets Cash at bank and in hand 265 3,005 3,270 Total assets 265 3,005 3,270 Liabilities Amounts owed to suppliers Amounts owed to trustees 1,260 1,260 Total liabilitie5 1,260 1,260 Approved by the Trustees on 25 July 2024 and signed on their behalf by: Anne Rainford Treasuier Notes l. There were no guarantees oiitstanding as at 31 Maich 2024. 2. There were no debts outstanding as at 31 Mai'ch 2024 secured by a chai'ge over the charity's assets.