AIM25 Annual Report and Accounts For the period ended 31 March 2023 A charity registei'ed in England and Wales (No. 1168908). Registered Office.. 42 Thomcliffe Road, Southall UB2 5RQ Contents Reference and Administrative Details Truslees, Report Independent Examiner's Report Receipts and payments Statement of assets and liabilities AIM25 Reference and Athninistrative Details Regislered niimber.. A charity registered in England and Wales (No. 1168908). Regislered Office.. 42 Ihorncliffe Road Southall UB2 5RQ Triislees.. Sarah Aitchison Lorna Bannister Robert Baxter Geoff Browell Victoria Cranna Patricia Methven Anne Rainford (Secretary) (Chairnwi) (Treasurer) Bankers.. National Westminster Bank Fleet Street Branch POBox281 156 Fleet Street London EC4A 2DX LegnlAdvisers.' Veale Wasbrough Vizards LLP Second Floor 3 Brindleyplace Binningharn BI 2JB Trustees, Report The trustees present their report for the period ended 31 March 2023. Structure, Governance Management AIM25 was established as a Charitable Incorporated Organisation and registered as a charity in England and Wales with number 1168908 on 24 August 2016. The charity is governed by its constitution which follows the Charity Commission's foundation model. The trustees of the charity are detailed on page l. The trustees are the only voting Members of the charity. The charity may have between five and ten trustees, who rnust be appointed by the members by ordinary resolution. New trustees receive an induction frorn the Chairman of Trustees. Trust¢es are chosen for their relevant expertise. but any training needs ar¢ addressed as required. The charity has no staff. The trustees have reviewed the major risks to which the charity is exposed and have put in place systems or procedures to manage those risks. They have identified the principal risk as being a shortage of funds and are actively seeking new sources of funding, including grants and affiliation fees. Objectives and Activities The charity's objects are.. To advance the ediication of the public and iofurther such purposes which ore charilable in accordance wilh the law ofEngland and Wales which relales lo the eslablishlnent, n7aintenance, operation and developmenf ofarchives which are eiiherpllblic orfrom which ihe public may benefil and to promote effEcienl records manogemenl and the preservalion ofhislorical, educalion, culiural, scienlific (incliiding technolo&v and medicine) or other archives apldfyrihering their accessibility lo the generalpiiblic in order lo encourage the use of archives in the United Kingdom. The charity's main activity is to support the development of and public access to historical archives held in the London area. It primai'ily does this by providing online access via its website i4.￿74..a1m2S.¢om} to collection level descriptions from the archives of over one hundred and fifty highei. education institutions. learned societies, local authorities, cultural organisations and livery companies within the region, for the purposes of research, teaching and public enjoyment. Publi¢ Ben¢fit The trustees are committed to ensuring that the work of the charity is for the public benefit, taking full aecount of the published Charity Commission guidance. The charity's principal activity of providing online a¢eess to archives held within the London area satisfies the primary charitable puryiose of the advancement of education. Achievements, Performanee and Finaneial Review In 2020, the trustees secured a grant of £7,000 from the Networks for Change fund of The National Archives. The fund provides grants to encourage the development of collaborative networks of archive services as part of a strategic approach to support the ongoing deliv¢ry of services, resilience and management of collections. In 2021, having sought appropriate legal advice, the trustees established a digital preservation consortium with Preservica as the operations partner. The Consortium gives archive institutions in London and the Home Counties discounled acce55 to Preservica's digital pr¢servation software. Its wider purpose is to support the collection, access, and reuse of digitised and born digilal archives by public archives in the region. AIM25 acts as the point of contact for members with the Preservica company concerning service, features, and development updates. Current members include three local authority archives tu]d the Museum of Fr¢¢masonry. Other archives are very much encouraged to join. The grant from The National Archive5 pays for technical website support. In view of the pandemic and its impact on partner archives it was not felt appropriate to demand affiliation fees during the period. It is anticipated Ihat affiliation fees will be introduced again for 2023-24. The unrestricted income they provide will be important in helping the charity meet its reserves target. In the meantime, the trustees are extremely grateful to Max Communication who have agreed to host and help redevelop AIM25's website on a pro bono basis. The charity presented a first look at the new website to its partner archives at an event on 29 December 2022. Max Communications are adding final touches to the website as a result of that discussion. Reserves Poliey The trust¢¢s have set a reserves target of £2,000, which would be sufficient to pay a commercial supplier to maintain the charity's website for a year while additional funds were sought. The actual rese￿eS at year end were £215. The trustees anticipale that the reintroduction of affiliation fees should enable reserves to be replenished over time. Plans for Future Perlods The trustees anticipate that the main a¢livity will be continuing work on the digital preservation network funded by the Network for Change grant from The National Archives. The trustees also hope lo organise further meetings for affiliated archives with a target of three a y￿. although these may be viitual I hybrid initially. The trustees also hope that the charity's new web51te will be launched shortly. Related party transactions A5 at year-end, a debt of £1,260 remains outstanding to the Treasurei. in respect of egal fees she paid on behalf of the charity relating to its initial incoiyoration and Irgistralion. It is anlieipated that this debt will be settled as soon as there are sufficient unr¢stricted funds available (over and above the minimum reserves requirement). Financial Statements The charity has chosen to prepare receipts and payments accounts. As the gross income is below the audit threshold the trustees have opted to have these independently examined. Anne Rainford Treasurer 20 September 2023 Independent Examiner's Report to the Trustees of AIM25 I report to the trustees on my examination of th¢ accounts of the above charity for the year ended 31 March 2023. Responsibilities And basis of report As the trustees of the charity. you are responsible for the preparation of the accounts in accordance with the requirement5 of the Charities Act 2011 ("th¢ Act"). I report in respect of my examination of the charity's accounts Carried out under section 145 of the 201 l Act and in carrying out my examination I have followed th¢ applicable Directions given by the Charity Commission under section 145(5)(b) of the Act. Independent examRner'8 Statement I have completed my examination. I confinn that no material matters hav¢ come to my attention in connection with the examination which give5 me cause to beli¢ve that, in any material respect: accounting records were not kept in accordance with section 130 of ihe Act- or the accounts do not accord with the accounting records. I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in order to enable a proper understanding of the accounts to be reached. Signature.. Name: Address.. Date: AIM25 STATEMENT OF RECEIPTS AND PA YMENTS FOR THE PERIOD FROM I APRIL 2022 TO 31 LIIARCH 2023 Unrestricted Restricted Funds Fund5 2023 2023 Total Funds 2023 Total Funds 2022 Recelpts A￿]liatIOn fees 50 Total receipts 50 Payments Website hOSt￿ng Website developm¢nt Archive liaison Legal fees Insurance 929 929 1.121 5,100 11,272 2,340 75 Total payments 929 929 19,908 Net receipts l (p8yn]enls) for period (929) 1929) (19,858) Reconciliation Cash brought forward Net ]tceipts / (payments) for period 215 4,600 (929) 4.815 (929) 24,673 (19,858) Cash eArrled forwArd 215 3,671 3,886 4,815 AIM25 STATEMENT OF ASSETS AND LIABILITIES AS AT 31 MARCH 2023 Unrestricted Restritted FU￿￿5 Funds 2023 2023 Totkl Funds 2023 Asset5 Cash ai batth and in hand 215 3,671 3,886 Total assets 215 3.671 3,886 LÉabilities Amounts owed to suppliers Amounts owed to trustees 1,260 1,260 Total liabllltles 1,260 1,260 Approved by the Trustees on 20 September 2023 and signed on their behalf by: Ann¢ Rainford Treasurer Notes l. There were no guarantees outstanding as at 31 March 2023. 2. There were no debts outstanding as at 31 March 2023 secured by a charge over the charity's assels.