AIM25 Annual Report and Accounts For the period ended 31 March 2022 A charity registered in England and Wales (No. 1168908). Registered Office: 42 Thorncliffe Road, Southall UB2 5RQ Contents Reference and Administrative Details Trust¢¢s' Report Independent Examiner's Report Receipts and payments Statement of assets and liabilities AIM25 Reference and Administrative Details Regislered number.. A charity registered in England and Wales (No. 1168908). Registered ojfice,. 42 Thorncliffe Road Southall UB2 5RQ Trustees." Sarah Aitchison Robert Baxter Geoff Browell Victoi'ia Cranna Patricia Methven Anne Rainford (Secretary) (Chairman) (Treasurer) Banliers.. National Westrninsler Bank Fl¢¢t Street Branch PO Box 281 156 Fleet Street London EC4A 2DX Legal Advisers.. Veale Wasbrough Vizards LLP Second Floor 3 Brindleyplace Birmingham BI 2JB Trustees, Report The trustees present their report for the period ended 3 l March 2022. Structure Governance and Management AIM25 was established as a Charitable Incorporated Organisation and r¢gist¢r¢d as a charity in England and Wales with number I168908 on 24 August 2016. The charity is governed by its constitution which follows the Charity Commission's foundation model. The trustees of the charity are detailed on page l. The trustees are the only voting members of the charity. The charity may have between five and ten trustees, who must be appointed by the members by ordinary resolution. New trustees receive an induction from the Chairman of Trustees. Trustees are chosen for their relevant expertise, but any training needs are addressed as required. The charity has no staff. The trustees have reviewed the major risks to which the charity is exposed and have put in place systems or procedures to manage those risks. They have identified the principal risk as being a shortage of funds and are actively seeking new sources of funding, including grants and affiliation fees. Objeetives and A¢tivities The charity's objects are: To advaF7ce the educalion ofthe public and tofurther suchpurposes which are charitable in accordance with the law ofEngland and Wales which relates ¢0 Ihe establishment, maintenance, operalion and development ofarchives which are eitherpublic orfrom which thepublic may bep7efit and topromote efficienl records managemeF71 ap7d the preservafion ofhistorical, education. culrzlral. scienlific (incliiding technolo￿ ap7d medicine) or oiher archives andfurthering their accessibility fo the generalpublic in order to encourage (he use ofarchives in ihe UF7ited Kingdom. The charity's main activity is to support the development of and public access to historical archives held in the London area. It primarily does this by providing online access via its website w.aim25.com) to collection level descriptions from the archives of over one hundred and fify higher education institutions. leamed societies, local authorities. cultural organisations and livery companies within the region, for the purposes of research, teaching and public enjoyment. Public Benefit The trustees are committed to ensuring that the work of the charity is for the public benefit, taking full account of the published Charity Commission guidance. Th¢ charity's principa] activity of providing online access to archives held within the London area satisfies the primary charitable purpose of the advancement of education. Achievements, Performanee and Financial Review In 2019 the trustees were successful in securing a grant of £77,890 from the Rothschild Foundation a5 part of their Yerusha PToject to improve access to Jewish archives in the London area. At inception, it was anticipated that the project would result in over l 00 Jewish archives becoming accessible via AIM 25 for the first time. In fact, by the time the project finished during the year under review, over 900 archives, from 59 contributors, spread across 17 of the 33 London Boroughs (tncluding the City of London) had been approved for submission, with over 700 description5 already added to the AIM 25 website with the remainder to follow. The grant from the Rothschild Foundation has now been expended in full. In 2020, the trustees secured a grant of £7,000 from the Networks for Change fund of The Nationa] Archives. The fund provides grants to encourage the development of collaborativ¢ n¢tworks of archive servi¢¢s as part of a strategic approach to support the ongoing delivery of serviees, resili¢n¢¢ and management of collections. During the year under review, having sought appropriate legal advice, the trustees established a digital preservation ¢onsortiurn with Preservica as ihe operations partner and initiated discussions on how the remainder of the grant can best be utilised. In view of the pandemic and its impact on partner archives it was not felt appropriate to demand affiliation fees duTing the period, although one archive did pay a subscription, for which the trustees aTe grateful. It is anticipated that affiliation fee5 will be introduced again for 2022-23- the trustees are extremely grateful to Max Communication who have agreed to host AIM25's website and administer the collection of these fees on a pro bono basis. The unrestricted income they provide will be important in meeting broadband and other fees. Although it was not felt appropriate to charge a￿L1[ation fees, the trustees wer¢ delÈghted to be able to organise two meetings for partner archives during the year, albeit both were held virtually via Zoom. On 12 April 2001. Victoria Cranna, Archives and Records Manager at the London School of Hygien¢ and Tyopical Medicine spoke on the 'Decolonising the Archives Project, and Simon Wilson, Archives Consultanl, spoke on 'Mapping Jewish London,. Then on 6 October 2021. Daiii¢l Albon, Oral History Project Lead. St Christoph¢r's Centre for Awareness and Response to End of Life, spoke on ihe 'St Christopher's Hospice Oral History Project, and Martin French, Susanne Gellert and Marie-sophie Amsel spoke on 'Book2net digital imaging,. Reserves Poliey The truste¢s have s¢t a reserves target of £2.000, which would be sufficient lo pay a commei'cial supplier Co maintain Ihe charity's website for a year while additional funds w¢r¢ sought. The actual reserves at y¢ar end were £215. The ti'ustees anticipate that the reintroduction of affiliation fees should enable r¢serves lo be replenished over time. Plans for Future Periods The trustees anticipate that the main activity will be continuing work on a digital preservation network funded by the Network for Change grant from The National Archives. The trustees also hope to organise further meetings for affiliated archives with a target of three a year although these may continue to be virtual I hybrid initially, The trustees are also working wilh Max Communications on a r¢vamped website which they hope will be launched shortly. Related party transactions As at year-end, a debt of £1,260 remains outstanding to the Treasurer in respect of legal fees she paid on behalf of the charity relating to its initial incory)oration and registration. It is anticipated that this debt will be settled as soon a5 there are sufficient unrestricted funds available (over and above the minimum reserves requirement). Financial Statements The charity has chosen to prepare receipts and payments accounts. As the gross income is below the audit threshold the trustees have opted to have these ind¢pendently examined. Anne Rainford Treasurer 30 June 2022 Independent Examiner's Report to the Trustees of AIM25 I report to the trustee5 on my examination of the accounts of the above charity for Ihe year ended 31 March 2022. Responsibilities and basis of report As the trustees of the charity, you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 ("the Act"). I report in ￿SpeCt of my examination of the charity's accounts carrted out under section 145 of the 2011 Act and in Carrying out my examination I have followed the applicable Directions given by the Charity Commission under Section 145(5)(b) of the Act. Independent examiner's statement I have completed my examination. I confinn that no material matters have com¢ to my attention in connection with the examination which gives me cause to believe that, in any material respect: accounting records were not kept in accordance with section 130 of the Act. or the accounts do not accord with the accounting records. I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in order to enable a proper understanding of the accounts to be reached. SignatLWe.' Name: OOL /hJ 79*/ Address.. /fLj...,. //.....,,...,... g? LJagN/ Date: AIM25 STATEMENT OF RECEIPTS AND PAYMENrs FOR THE PERIOD FROM I APRIL 2021 TO 31 MARCH 2022 Unrestrleted Re%triet¢d Funds Funds 2022 2022 Total Fllnds 2022 Total Funds 2021 Reeelpts Grants and donations Affiliation fees 45,945 150 50 50 Total reeelpts 50 50 46,095 Payments Web51te hosting Web51te development Archive liaison Legal fee5 Insurance 1,140 5,100 11,272 2.340 75 5.100 11,272 2,340 75 54,857 75 Total payrnents 18.787 19.908 56,072 Net receipts / (payments) for period (1.071) (18,7871 (19,858) (9,977) ReeoneÉllatlon Cash brought forward Net receipts l {payments) for period 1,286 (1,071} 23,387 (18,787) 24.673 (19,858) 34,650 (9,977) Cash e*rrled foYw*rd 215 4.600 4,815 24,673 AIM25 STATEMENT OF ASSETS AND LIABILITIES AS AT31 MARCH 2022 Unrestricted Restricted Fun(Is FuD(1s 2022 2022 TotHI Funds 2022 Assets Cash at bank and in hand 215 4,600 4.815 Total assets 215 4,600 4,815 Liabllltics Amounts owed to supplieis Amounts owed to trustees 1,260 1,260 TotAI Ilabilities 1,260 1,260 Approved by the Ti'ustees on 30 June 2022 and signed on their behalf by.. Anne Rainfoi"d Treasui'ei. Notes l. There were no gu￿anteeS outstandiilg as ai 31 March 2022. 2. Th¢rc were no debts outstanding as at 31 March 2022 secuiEd by a charge over the chai'lty's assets.