**Tara 24** ## **Trustees’ Annual Report for the period** ## **From 1 April 2023 Period start date To 31 March 2024 Period end date** ## **Charity name: Friends of the RAF Regiment Heritage Centre** ## **Charity registration number:1168904** ## **Objectives and Activities** ||SORP reference|| |---|---|---| |Summary of the purposes of
the charity as set out in its
governing document|Para 1.17|**The Charity’s purpose is to maintain and**
**improve the exhibition of the RAF**
**Regiment Heritage Collection. It**
**contributes towards providing**
**sustainability, access and Historical**
**accuracy of the Collection so that the**
**RAF Regiments contribution to the**
**Nation is recognised. This knowledge**
**contributes greatly developing better**
**informed choices for individuals and**
**organisations.**| |Summary of the main
activities in relation to those
purposes for the public
benefit, in particular, the
activities, projects or services
identified in the accounts.|Para 1.17 and
1.19|**The Charity’s purpose is to design, build**
**and exhibit the history of the RAF**
**Regiment, its preceding and**
**complementary organisations.**
**It does this through the development of**
**its archived material and artefacts**
**grouped in sub archives.**
**It is funded mainly from its shop and e-**
**commerce online store. It works in close**
**collaboration with a number of suppliers,**
**focussed on the RAF Regiments history,**
**Books, Prints, statuettes Sqn Plaques,**
**specialist clothing like Regimental Belts**
**and cummerbunds, Ties etc. It also**
**receives donation and some legacy**
**donations. Its greatest expenditure is on**
**raw materials for dioramas and display**
**boards. Back-office functions are the**
**second highest outlay but are well within**
**of our income presently and the Trustees**
**are content that there is no specific crisis**
**to the CIO in the immediate future. The**
**Board considers that the growth of the**
**Collection will provide more impetus as it**
**commences its application for**
**accreditation from the Arts Council.**| ||||| |---|---|---|---| ||Statement confirming
whether the trustees have
had regard to the guidance
issued by the Charity
Commission on public
benefit|Para 1.18|**The Trustees are focussed on the**
**benefits for serving personnel, veterans**
**and families of departed relatives seeking**
**information about their relatives.**| ## **Additional information (optional)** You may choose to include further statements where relevant about: ||SORP reference|| |---|---|---| |Policy on grant making|Para 1.38|**The Charity sees no situation that it**
**would need to make a grant to another**
**organisation.**| |Policy on social investment
including program related
investment|Para 1.38|**The Charity has no specific Social**
**Investment policy.**| |Contribution made by
volunteers|Para 1.38|**The Charity is staffed, with 1 exception,**
**by volunteers. Numbers vary from 12 to**
**around 20 at the present time. 50% work**
**2 days per week and the others only 1.**
**Many work extra time at home or**
**additional days for special visits to the**
**centre.**
**The team is a mix of ages, skills and ages**
**ranging from early 40’s to late 70’s. They**
**are the beating heart of the organisation**
**and in a quantitively the contribution in**
**Kind based on the normal basic wage,**
**and 50% attendance, which is a wide**
**under estimate, it would be surprising it**
**the benefit in kind contribution would be**
**£80,000 per year.. As the pool of**
**volunteers grows that figure would**
**enlarge. Loss of Volunteers is the biggest**
**risk the Charity faces.**| |Other||**Maintaining the close vigilance on only**
**dealing with goods that fall in the purview**
**of our Constitution especially with very**
**keen and passionate Volunteers. This**
**has happened in the past now strict over**
**sight means that all requests for**
**purchase from dealer has to have a two**
**stage purchase authority process.**| ## **Achievements and Performance** SORP reference |Summary of the main
achievements of the charity,
identifying the difference the
charity’s work has made to
the circumstances of its
beneficiaries and any wider
benefits to society as a
whole.|Para 1.20|**The Charity has engendered huge**
**interest in our Corps history with the**
**building of the exhibitions and the**
**enthusiasm. Our initial target audience**
**was the cross over point between serving**
**Corps members and veterans of the**
**Regiment. Now we have considerable**
**numbers who have a grandparent passed**
**away recently and the children and**
**grandchildren want to know what their**
**relative did in his service. More and more**
**we are coping with the other end of the**
**opposite end of the spectrum with**
**schools and cadets. We know that things**
**are working because of the online**
**feedback from our website. We are also**
**being recommended by word of mouth**
**and groups of British Legion and other**
**clubs have increased the number and**
**intensity of their guided tours.**| |---|---|---| |**Additional information (optional)**
You may choose to include further statements|**Additional information (optional)**
You may choose to include further statements|where relevant about:| |---|---|---| |Achievements against
objectives set|Para 1.41|**The major conference venue which was**
**commenced in 22-23 is now complete**
**and has already attracted some high**
**value users**
**Manage to maintain a 20% margin on the**
**sales in the shop and online – achieved**
**Refurbishment of a WW2 Luftwaffe Flag**
**who were guarding Hitlers successor**
**Grand Admiral Doenitz. It was taken by**
**the Regiment when they captured**
**Doenitz. Our first repair and renewal was**
**completed as the Trustee’s had allocated**
**a specialist company up to up to £5k for**
**completion.**
**Increased the volunteers by 30%**| |Performance of fundraising
activities against objectives
set|Para 1.41|**The Trustees target of 20% mark up on all**
**counter and internet sales was reached**
**despite a fall in footfall. This foot fall was**
**due to fewer Services Training**
**Graduations**| |Investment performance
against objectives|Para 1.41|**N/A**| |Other||| ## **Financial Review** |**Financial Review**||| |---|---|---| |Review of the charity’s
financial position at the end
of the period|Para 1.21|**The overall position is satisfactory. We**
**have made significant improvements in**
**having spend limits on single purchases,**
**postage and packing , cash sales**
**protocols and stock taking from a much**
**more regular base after the Trustees**
**authorised a write down of legacy stock.**| |Oard|Para 1.22|**We have 2 reserved ring-fenced funds**
**which were defined as within our**
**Constitutional guidelines, one as the**
**IRAQ Association and the other was a**
**disbursement against a joint fund / crowd**
**funding for a set of medals with specific**
**interest to the Corps. The Iraq funds are**
**being amortizing over 3 years as they**
**were identified as looking after specific**
**artefacts within the collection.**| |Amount of reserves held|Para 1.22|**32609.**| |Reasons for holding zero
reserves|Para 1.22|**N/a**| |Details of fund materially in
deficit|Para 1.24|**None**| |Explanation of any
uncertainties about the
charity continuing as a going
concern|Para 1.23|**Early indications from the succeeding**
**figures are that they are returning to the**
**22-23 levels. As such, there are few**
**visible icebergs**| |**Additional information (optional)**
You may choose to include further statements|**Additional information (optional)**
You may choose to include further statements|where relevant about:| |---|---|---| |The charity’s principal
sources of funds (including
any fundraising)|Para 1.47|**The Charities funding income is received**
**from three major sources**
**E commerce internet – 37% - £15520**
**Shop Sales - 50% - £24589**
**Legacy and Donation - 13%- £6754**
**No legacy monies were garnered this yar**
**and donation levels were downed**
**because of a dip in footfall. This was due**
**to a fall in the number of Trainees**
**graduating**| |Investment policy and
objectives including any
social investment policy
adopted|Para 1.46|| |A description of the principal
risks facing the charity|Para 1.46|**The main risks for te charity are three**
**fold:-**
**1. Staffing, for the shop and the**
**archive, Archive being the most**
**risky long term and shop as 50%**
**of our income. The Front of House**
**task is covered by the Shop Staff**
**and this is reduced to a risky level**
**with impact on the level of funding**
**to improve the display against the**| - **production of an updated catalogue and data base – essential item for accreditation.** - **2. Trading, the Board were uncomfortable with some legacy items being offered for sale in the shops. The line between Trading for surplus and that, that is within the lines of our articles, is very narrow. Having taken advice from our two financial experts the Trustees took decisions to reduce a number of products and clothing from our web site and the shop, ensuring the trading maintains the proper balance.** Other ## **Structure, Governance and Management** |Description of charity’s
trusts:||| |---|---|---| |Type of governing document
(trust deed, royal charter)|Para 1.25|**Constitution**| |How is the charity
constituted?
(e.g unincorporated
association, CIO)|Para 1.25|**CIO**| |Trustee selection methods
including details of any
constitutional provisions e.g.
election to post or name of
any person or body entitled
to appoint one or more
trustees|Para 1.25|**6 Trustees with a quorum of 4, appointed**
**by the board but must be volunteers. A**
**change to a membership organisation**
**has been considered but the present**
**Volunteers and the Trustees were not**
**convinced that it would be both realistic**
**and / or realisable. As such the present**
**will be the base for improvements as we**
**strive to Accreditation.**| |**Additional information (optional)**
You may choose to include further statements|**Additional information (optional)**
You may choose to include further statements|where relevant about:| |---|---|---| |Policies and procedures
adopted for the induction and
training of trustees|Para 1.51|**Up to this point induction training was**
**done on a one-to-one basis. We now**
**have a system.**
**Volunteers complete annual Fire marshal**
**and Defibrillator Training. Risk**
**Assessments are complete for the Centre**
**and the staff trained and briefed to adopt**
**the measures and counterbalance the**
**risks. H&S inspections are carried out at**
**least quarterly by the Base Commander**
**and the specialist including enhineering.**| |The charity’s organisational
structure and any wider
network with which the
charity works|Para 1.51|**The Charity is based in the Heritage**
**Centre at RAF Honington Near Bury St**
**Edmunds, inside the perimeter of the**
**base. The Centre is open two days a**
**week to the public who gain access**
**through the Charities Booking form on its**
**web site or by ringing the Centre. Since**
**it is an operational base, photographic ID**
**is need to gain entrance to the Camp**
**which is managed by Service personnel.**| |Relationship with any related
parties|Para 1.51|**We are members of the Association of**
**Suffolk Museums.**
**We have a close working relationship**
**with the Centurion Fund ( The Corps**
**major Charity Reg No 1171215)**| |Other||| ## **Reference and Administrative details** |Charity name|Friends of the RAF Regiment Heritage Centre| |---|---| |Other name the charity uses|| |Registered charity number|1168904| |Charity’s principal address|Honister House
Market Place
Botesdale
Diss Norfolk
IP22 1BT| |---|---| ||| ## **Names of the charity trustees who manage the charity** |1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20|**Trustee name**|**Office (if any)**|**Dates acted if not for whole**
**year **|**Name of person (or body) entitled**
**to appoint trustee (ifany)**| |---|---|---|---|---| ||William Espie|Curator||| ||Mac MacDonald|Manager||| ||Terrence White|||| ||Clifford Johnson|||| ||Donna Webb|||| ||Bryan Thorpe|||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| – Corporate trustees names of the directors at the date the report was approved **Director name** Name of trustees holding title to property belonging to the charity **Trustee name Dates acted if not for whole year** ## **Funds held as custodian trustees on behalf of others** Description of the assets N/a held in this capacity Name and objects of the charity on whose behalf the assets are held and how this falls within the custodian charity’s objects Details of arrangements for safe custody and segregation of such assets from the charity’s own assets ## **Additional information (optional)** ## **Names and addresses of advisers (Optional information)** **Type of Name Address adviser** **Name of chief executive or names of senior staff members (Optional information)** ## **Exemptions from disclosure** Reason for non-disclosure of key personnel details ## **Other optional information** ## **Declarations** **The trustees declare that they have approved the trustees’ report above.** **Signed on behalf of the charity’s trustees** **Signature(s)** Signed electronically **Full name(s)** Bill Espie Mac MacDonald **Position (eg Secretary,** Curator Manager **Chair, etc) Date** 2 Feb 2025 |**CC16a**
01/04/2023
31/03/2024
**1168904**
**RAF Regiment Heritage Centre**
Period start date
Period end date
**To**
**For the period from**
Annual accounts
~~ae~~|**CC16a**
01/04/2023
31/03/2024
**1168904**
**RAF Regiment Heritage Centre**
Period start date
Period end date
**To**
**For the period from**
Annual accounts
~~ae~~|**CC16a**
01/04/2023
31/03/2024
**1168904**
**RAF Regiment Heritage Centre**
Period start date
Period end date
**To**
**For the period from**
Annual accounts
~~ae~~|**CC16a**
01/04/2023
31/03/2024
**1168904**
**RAF Regiment Heritage Centre**
Period start date
Period end date
**To**
**For the period from**
Annual accounts
~~ae~~|**CC16a**
01/04/2023
31/03/2024
**1168904**
**RAF Regiment Heritage Centre**
Period start date
Period end date
**To**
**For the period from**
Annual accounts
~~ae~~|**CC16a**
01/04/2023
31/03/2024
**1168904**
**RAF Regiment Heritage Centre**
Period start date
Period end date
**To**
**For the period from**
Annual accounts
~~ae~~|**CC16a**
01/04/2023
31/03/2024
**1168904**
**RAF Regiment Heritage Centre**
Period start date
Period end date
**To**
**For the period from**
Annual accounts
~~ae~~|**CC16a**
01/04/2023
31/03/2024
**1168904**
**RAF Regiment Heritage Centre**
Period start date
Period end date
**To**
**For the period from**
Annual accounts
~~ae~~|**CC16a**
01/04/2023
31/03/2024
**1168904**
**RAF Regiment Heritage Centre**
Period start date
Period end date
**To**
**For the period from**
Annual accounts
~~ae~~|**CC16a**
01/04/2023
31/03/2024
**1168904**
**RAF Regiment Heritage Centre**
Period start date
Period end date
**To**
**For the period from**
Annual accounts
~~ae~~|**CC16a**
01/04/2023
31/03/2024
**1168904**
**RAF Regiment Heritage Centre**
Period start date
Period end date
**To**
**For the period from**
Annual accounts
~~ae~~|**CC16a**
01/04/2023
31/03/2024
**1168904**
**RAF Regiment Heritage Centre**
Period start date
Period end date
**To**
**For the period from**
Annual accounts
~~ae~~|| |---|---|---|---|---|---|---|---|---|---|---|---|---| |**Section A Income & Expenditure**||||||||||||| |||**Unrestricted**
**funds**||**Restricted funds**|**Restricted funds**||**Endowment**
**funds**||**Total funds**||**Last year**|| |||**to the nearest**|**to the nearest**|**to the nearest £**|||**to the nearest £**||**to the nearest £**||**to the nearest £**|| |||**£**||||||||||| |**A1 Income**||||||||||||| |Sales - internet
**15,520**
**-**
**-**
**15,520**
**16,658**
Sales - shop
**24,589**
**-**
**-**
**24,589**
**35,679**
Sales - shipping/postage
**1,626**
**-**
**-**
**1,626**
**1,293**
**-**
**-**
**-**
**-**
**-**
Donations
**6,759**
**-**
**6,759**
**7,135**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**_Sub total_**_(Gross income for AR)_**48,494**
**-**
**-**
**48,494**
**60,765**
**A2 Asset and investment sales, (see**
**table).**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**_Sub total_ -**
**-**
**-**
**-**
**-**
**_Total receipts_ 48,494**
**-**
**-**
**48,494**
**60,765**
~~a ==e===~~
~~====~~||||||||||||| |**A3 Expenses**||||||||||||| |Purchases||**31,613**|||||**-**||**31,613**||**32,487**|| |Shipping/postage||**1,496**|||||**-**||**1,496**||**1,547**|| |Packingmaterials||**370**|||||**-**||**370**||**82**|| |Exhibition & displays||**5,237**||**1**|**1,221**||**-**||**6,458**||**2,743**|| |Maintenance of displays||**1,987**|||||**-**||**1,987**||**1,280**|| |Archive Department costs||**548**|||||**-**||**548**||**1,042**|| |Conference room refurbishment||**229**|||||**-**||**229**||**3,208**|| |Printing/stationery||**268**|||||**-**||**268**||**199**|| |Computer & website costs||**1,816**|||||**-**||**1,816**||**1,219**|| |Repairs & maintenance||**222**|||||**-**||**222**||**402**|| |Cleaning& canteen||**321**|||||**-**||**321**||**401**|| |Subscriptions||**302**|||||**-**||**302**||**65**|| |Mileage expenses||**-**|||||**-**||**-**||**180**|| |Sundrycosts||**275**|||||**-**||**275**||**73**|| |Bank charges||**21**|||||**-**||**21**||**69**|| |Card machine charges||**418**|||||**-**||**418**||**389**|| |PayPal & Ebaycharges||**475**|||||**-**||**475**||**620**|| |Accountancy||**5,450**|||||**-**||**5,450**||**3,100**|| |Insurance||**394**||**-**|**-**||**-**||**394**||**394**|| |Depreciation||**1,331**||**-**|**-**||**-**||**1,331**||**1,269**|| |**_Sub total_ **||**52,773**||**1,221**|**1,221**||**-**||**53,994**||**50,769**|| |**A4 Asset and investment purchases,**
**(see table)**
Tools & equipment
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**_Sub total_ -**
**-**
**-**
**-**
**-**
**_Total payments_ 52,773**
**1,221**
**-**
**53,994**
**50,769**
~~=S5=~~||||||||||||| |**_Net of receipts/(payments)_**
**A5 Transfers between funds**
**A6 Members funds last year end**
**_Members funds this year end_**|**- 4,279**
**- 1,221**
**- - 5,500**
**9,996**
**-**
**- -**
**-**
**-**
**57,360**
**3,848**
**-**
**61,208**
**51,212**
**53,081**
**2,627**
**- 55,708**
**61,208**
~~SSSSS54~~|||||||||||| |CCXX R1 accounts (SS)||||1|||||||05/02/2025|| CCXX R1 accounts (SS) CCXX R2 accounts ISSI 0510212025 ## **Section B Statement of assets and liabilities at the end of the period** |**Categories**
Signed by one or two trustees on
behalf of all the trustees
**B1 Cash funds**
**B2 Other monetary assets**
**B4 Assets retained for the charity’s**
**own use**
**B5 Liabilities**
**B3 Investment assets**|Signature
Centurion Fund
Accruals
**Details**
Barclays
**Details**
**_Total cash funds_**
(agree balances with receipts and
payments account(s))
Shop Till
PayPal control
Clover card
**Details**
Stock
**Details**
**Details**
Tools|**Unrestricted**
**funds**
**Restricted funds**
**to nearest £**
**to nearest £**
**23,272**
**2,627**
**-**
**-**
**-**
**-**
**23,272**
**2,627**
**Unrestricted**
**funds**
**Restricted funds**
**to nearest £**
**to nearest £**
**102**
**-**
**297**
**-**
**164**
**-**
**29,682**
**-**
**-**
**-**
**-**
**-**
**Fund to which**
**asset belongs**
**Cost (optional)**
**-**
**-**
**-**
**-**
**-**
**Fund to which**
**asset belongs**
**Cost (optional)**
**4,055**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**Fund to which**
**liability relates**
**Amount due**
**(optional)**
Unresticted
**880**
Unresticted
**457**
**-**
**-**
**-**
Print Name|**Endowment**
**funds**
**to nearest £**| |---|---|---|---| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||| ||||**Endowment**
**funds**
**to nearest £**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**Current value**
**(optional)**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**Current value**
**(optional)**| ||||**902**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**When due**
**(optional)**| ||||| ||||| ||||| ||||| ||||| ||||| ||||Date of approval| ||||| ||||| CCXX R3 accounts (SS) 05/02/2025 3 ## **Independent examiner's report on the accounts** ## **Section A Independent Examiner’s Report** > **Report to the trustees/ RAF Regiment Heritage Centre members of** |**On accounts for the year**|March 31, 2024|**Charity no**|**1168904**|| |---|---|---|---|---| |**ended**||**(if any)**||| |||||| |**Set out on pages**||||3-4| I report to the trustees on my examination of the accounts of the above charity (“the Trust”) for the year ended March 31, 2021 **Responsibilities and** As the charity's trustees, you are responsible for the preparation of the accounts in **basis of report** accordance with the requirements of the Charities Act 2011 (“the Act”). I report in respect of my examination of the Trust’s accounts carried out under section 145 of the 2011 Act and in carrying out my examination, I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act. **Independent** I have completed my examination. I confirm that no material matters have come **examiner's statement** to my attention in connection with the examination which gives me cause to believe that in, any material respect: - the accounting records were not kept in accordance with section 130 of the Charities Act; or - the accounts did not accord with the accounting records; or - the accounts did not comply with the applicable requirements concerning the form and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a ‘true and fair’ view which is not a matter considered as part of an independent examination. I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached. ## **Signed:** Susan Drummond > **Date:** 05/02/2025 > **Name:** S.E.S. Consultancy Limited > **Relevant professional** Chartered Accountant **qualification(s) or body (if any):** > **Address:** 6 Fallowfield, Beyton, Bury St Edmunds, Suffolk, IP30 9BN 1 ## **Section B Disclosure** Only complete if the examiner needs to highlight material matters of concern (see CC32, Independent examination of charity accounts: directions and guidance for examiners). **Give here brief details of any items that the examiner wishes to disclose** . 2