**DRAFT** ||**DRAFT**|**DRAFT**|**DRAFT**|**DRAFT**|||| |---|---|---|---|---|---|---|---| |**Trust**|**ees' Annual Report**||||**for theperiod**||| |**From**|Period start date|||**To**|Period end date||| ||1|4|2021||31|3|2022| ## **Trustees' Annual Report for the period** **From To** ## Section A Reference and administration details **Charity name** Friends of the RAF Regiment Heritage Centre **Other names charity is known by Registered charity number (if any)** 1168904 **Charity's principal address** RAF Honington Green Lane, Bury St Edmunds Suffolk **Postcode IP33 1EE** ## **Names of the charity trustees who manage the charity** |1
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20|**Trustee name**|**Office (if any)**|**Dates acted if not for whole**
**year**|**Name of person (or body) entitled**
**to appoint trustee (ifany)**| |---|---|---|---|---| ||Terence White|||Board of Trustees| ||Mac MacDonald|Manager||| ||William Espie|Curator||| ||John Boreham|||| ||Clifford Johnson|||| ||Bryan Thorpe|||| ||Donna Webb|||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| ||**Names of the trustees for the charity, if any, (for example, any custodian trustees)**|||| ||**Name**||**Dates acted if not for whole year**|| **TAR** January24 1 ## **DRAFT** ## **Names and addresses of advisers (Optional information)** |**Type of adviser**|**Name**
**Address**|**Name**
**Address**| |---|---|---| |||| |||| |||| |||| |**Name of chief executive**|**or names of senior staff members (Optional information)**|| |||| ## **Section B Structure, governance and management** ## **Description of the charity’s trusts** Constitution Type of governing document (eg. trust deed, constitution) CIO How the charity is constituted (eg. trust, association, company) Trustees appoint members who are then Trustees. Resignation from the Trustee selection methods Board of Trustees also loses membership of the CIO (eg. appointed by, elected by) ## **Additional governance issues (Optional information)** The CIO is geographically located in the RAF Regiment Heritage Centre You **may choose** to include at RAF Honington Near Bury St Edmunds Suffolk, the home of the Royal additional information, where Air Force Regiment. RAF Honington in Suffolk is an operational RAF relevant, about: Base but, the CIO is completely independent of the Service and open to  the public 2 days a week, subject to normal identification criteria. - policies and procedures adopted for the induction and training of trustees. It has linkages with the Training Wing of the RAF Regiment and other Charities who support the RAF Regiment, including the Centurion Fund the National Museum in Hendon, Association of Suffolk Museums, as well as the RAF Regiment Association, our veterans Charity. - the charity’s organisational structure and any wider network with which the charity works. The CIO provides a team of Volunteers who provide continuity for the  relationship with any related Centre and construction, graphics, maintenance, and fundraising skills to parties. support the aims of the Heritage Centre. It has successfully refurbished thirteen vintage fighting vehicles to running condition and has operated  trustees’ consideration of them on behalf of the Regiment at RAF approved air shows and events major risks and the system linked to the RAF Armoured Car 100[th] Anniversary during this period, and and procedures to manage the Regiments 80[th] . them. The CIO and its volunteer team operate and comply with the RAF risk assessment and management protocols and engineering regulations where applicable and is assessed quarterly on its compliance and performance. ## **Section C Objectives and activities** **TAR** 2 January24 **DRAFT** The Friends of the RAF Regiment contribute in the education, design and maintenance of the main exhibition for the RAF Regiment Heritage Collection in order to enhance of knowledge of the Corps contribution to the Heritage of the country and the RAF. **Summary of the objects of the** As well as delivering this to serving and veteran members of the Corps, **charity set out in its governing** UK Uniformed Services, NATO Partners and allied nations, its established **document** contribution to Further Education in preparing students career choices and hence contributes to Community Benefit The Charity is here to provide the following: - Support for an Exhibition space for the display of RAF Regiment and Associated Forces artefacts demonstrating the contribution of the Corps to the Heritage of the nation. Provide four archives with digitised cataloguing and search engine to enable much deeper research into many of the little-known conflicts the Corps has been involved in. The Archives will be the Overall Catalogue, Clothing Archive, Moving images and Film Archive and the Document Archive. We have made some initial infrastructure purchases to enable the designing of the retrieval mechanisms. This will include the large paper archive of RAF **Summary of the main activities** Habbaniyah (Iraq) which has a strong affinity with the Corps. **undertaken for the public benefit in relation to these** Provide a high-quality Presentation Room for graduation **objects (include within this** Ceremonies from Training wing and other organisations. This **section the statutory** facility is to have upgraded audio / digital imaging and will boast **declaration that trustees have** state of the art presentation means for major Conferences. **had regard to the guidance issued by the Charity** Provide high quality front of house, presentations, guided Tours, **Commission on public benefit)** advice, and assistance to in depth researchers. Maintain and refurbish the reserve collection housed in a Hardened Aircraft Shelter in the NW of the base and in the Station armoury. Generate funding streams that will enable the sustainability of the Collection. Maintain good working relationships with The RAF’s national Museum, other Services and arms and local accredited Museums, though the Council Sponsored Affiliation of Suffolk Museums. - You **may choose** to include **Volunteers.** further statements, where The CIO is staffed entirely by retired ex serving members augmented by relevant, about: volunteers with specialist skills. They provide opening of the centre two  policy on grantmaking; full days a week and other days as booked by Training Wing, RAF Honington, and other interested groupings. - policy programme related Each volunteer works 6 hours daily in the Centre and often more hours at investment; home, every volunteer is trained in Fire and HASAW protocols as well as - contribution made by defibrillator operation. These skills are certified annually. Without the Volunteers, the Heritage Centre would lose momentum from - volunteers. what has been a highly successful relaunch and lose the added value they **TAR** 3 January24 **DRAFT** give to recruitment and veterans affairs as well as losing a portion of the nation’s military and aviation heritage. It would have also been impossible to engage so much with the public during the away days in Norwich Exeter and Coventry in supporting the RAF100 celebrations, the old vehicles attracting a different audience that would usually engaged by the professionally funded service teams. It is impossible to accurately calculate their worth but conservative estimates, based on the National minimum wage would put it at between £70 - 100 K in kind pe annum and between £700k and £1M equivalent in kind since the Project started in 2013. The average age of the team is over 60 and tops out at working vehicle specialists at 78. These are amongst the most vulnerable in our society. Despite COVID and losing of two of our members to it, the commitment and the energy and enthusiasm never wavered for an instant. The development plans for the enhancement of the Collection now place the volunteer connection as one of its central foundation blocks. **Grant making** . A formal grant making policy is not a separate issue within the CIO as it is not a welfare organisation. ## **Section E Financial review** **Brief statement of the charity’s policy on reserves** COVID’s impact was less during the period than previously. There was a noticeable change in the make up of the visitors, in that they were in larger groups. This was reflected in the uplift in shop sales. The policy for the charity on reserves is that it will never give direct monetary aid; it will purchase that which is necessary and donate to the collection. Other monies will be used to preserve archives, and specific projects. **Details of any funds materially in deficit** N/A ## **Further financial review details (Optional information)** You **may choose** to include additional information, where relevant about: - the charity’s principal sources of funds (including any fundraising); - how expenditure has supported the key objectives of the charity; - investment policy and objectives including any ethical investment policy adopted. Year 21 – 22 was an anomalous year for income, especially for legacy donations. COVID, and the restrictions it imposed, made it obvious to the trustees, that due to this increase in sales and legacy donations, that we needed a complete review of our financial systems to cater for this new dynamic.. As a result, we have completed the engagement of an IT expert and a bookkeeper and now have professional advice for these back-office functions for the Year 21-22. We have reviewed and renewed our hard and software, which has led to increases in the standard of our service to the visitor and a better understanding of some of the backoffice charges that were grouped differently, previously. This enabled some economies of scale. Our IT and e- commerce have been modified and renewed which has allowed us to make longer term decisions based on more accurate information and advice. This has improved the service rapidly and has produced reduced costs due to the economies of scale. The imbalance between donation and trading has been vastly reduced and it is anticipated that both will continue to be the CIO’s main sources of income. However, it is likely that the CIO may need to develop further its trading ability through a wholly owned Company, registered at Companies House, limited by guarantee. we are reviewing the structure and outcomes going forward and committed to review of a longer-term **TAR** January24 4 ## **DRAFT** business model. The CIO works closely with the RAF Regiment and continues to support the aims and objectives in our constitution. We recently celebrated the 80th Anniversary of the Corps and unveiled a new gallery which blended our display team constructing a very prominent Gallery in the main hallway of the Heritage Centre. Funding was obtained from the Centurion Fund and donation in kind from a supporting local timber company. This allowed the Archive team to work with the Display Team to purchase the requisite medals that, mounted on a well-designed wall, produced an arresting display of every Campaign and UN operation that the Corps has been involved in since 1942. Similarly, we have worked with donations in kind to refurbish the audio / video suite in our Corps Conference Room. Augmented by a 14M montage displaying pictures of the Corps and electronic blinds, again funded by donation in kind, have vastly improved the presentation quality. WE have also worked in concert with a local company to repair and rejuvenate artefacts dating from the end of WW2 and the capture by the Corps of Grand Admiral Doenitz, Hitler’s successor. We have used some funding to develop archiving and digitising our document and Media Archive, to complement the Clothing Archive. Much work is needed to rationalise our holdings in all areas of the entire Archive. We have capitalised some of our assets like the 3d printer and document copier to allow them to depreciate and be written down. ## **Section F Other optional information** ## **Section G Declaration** **The trustees declare that they have approved the trustees’ report above.** **Signed on behalf of the charity’s trustees** **Mac Macdonald Signature(s) Bill Espie** Mac MacDonald **Full name(s)** William James Espie **TAR** January24 5 **DRAFT** **Position (e.g. Secretary,** Curator **Chair, etc) Date** Manager **TAR** 6 January24 ||**RAF Regiment Heritage Centre**|**RAF Regiment Heritage Centre**|**RAF Regiment Heritage Centre**|**1168904**|**1168904**|**1168904**|**1168904**| |---|---|---|---|---|---|---|---| ||Annual accounts||||||| ||**For the period from**|01/04/2022
Period start date|**To**||31/03/2023
Period end date||| ||||||||| |**Section A Income & Expenditure**|||||||| |**A1 Income**|**Unrestricted**
**funds**
**to the nearest**
**£**
**16,658**
**35,679**
**1,293**
**-**
**7,135**
**-**
**-**
**60,765**
**-**
**-**
**-**
**60,765**
**32,487**
**1,547**
**82**
**1,179**
**1,280**
**1,042**
**3,208**
**199**
**-**
**1,219**
**402**
**401**
**65**
**180**
**73**
**69**
**389**
**620**
**3,100**
**394**
**1,269**
**49,205**
**-**
**-**
**49,205**
**11,560**
**-**
**45,800**
**57,360**|**Restricted funds**
**to the nearest £**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**1,564**
**-**
**-**
**1,564**
**-**
**-**
**-**
**1,564**
**- 1,564**
**-**
**5,412**
**3,848**
1|**Endowment**
**funds**
**to the nearest £**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**||**Total funds**
**to the nearest £**
**16,658**
**35,679**
**1,293**
**-**
**7,135**
**-**
**-**
**60,765**
**-**
**-**
**-**
**60,765**
**32,487**
**1,547**
**82**
**2,743**
**1,280**
**1,042**
**3,208**
**199**
**-**
**1,219**
**402**
**401**
**65**
**180**
**73**
**69**
**389**
**620**
**3,100**
**394**
**1,269**
**50,769**
**-**
**-**
**-**
**50,769**
**9,996**||| |Sales - internet|**16,658**||||||| |Sales - shop|**35,679**||||||| |Sales - shipping/postage|**1,293**||||||| ||**-**||||||| ||||||||| |Donations|**7,135**||||||| ||**-**||||||| ||**-**||||||| |**_Sub total_**_(Gross income for AR)_|**60,765**||||||| ||||||||| |**A2 Asset and investment sales, (see**
**table).**|||||||| ||**-**||||||| ||**-**||||||| |**_Sub total_**|**-**||||||| |**_Total receipts_ **
**A3 Expenses**|||||||| |Purchases|**32,487**||||||| |Shipping/postage|**1,547**||||||| |Packingmaterials|**82**||||||| |Exhibition & displays|**1,179**||||||| |Maintenance of displays|**1,280**||||||| |Archive Department costs|**1,042**||||||| |Conference room refurbishment|**3,208**||||||| |Printing/stationery|**199**||||||| |SatCom & internet|**-**||||||| |Computer & website costs|**1,219**||||||| |Repairs & maintenance|**402**||||||| |Cleaning& canteen|**401**||||||| |Subscriptions|**65**||||||| |Mileage expenses|**180**||||||| |Sundrycosts|**73**||||||| |Bank charges|**69**||||||| |Card machine charges|**389**||||||| |PayPal & Ebaycharges|**620**||||||| |Accountancy|**3,100**||||||| |Insurance|**394**||||||| |Depreciation|**1,269**||||||| |**_Sub total_ **|**49,205**||||||| ||||||||| |**A4 Asset and investment purchases,**
**(see table)**|||||||| |Tools & equipment|||||||| ||**-**||||||| |**_Sub total_ **|**-**||||||| |**_Total payments_ **
**_Net of receipts/(payments)_**
**A5 Transfers between funds**
**A6 Members funds last year end**
**_Members funds this year end_**
ccounts (SS)|||||||| ||||||**9,996**||**28,704**| ||||||**-**||**-**| ||||||**51,212**||**22,508**| ||||||**61,208**||**51,212**| CCXX R1 accounts (SS) CCXX F12 accounts ISSI 21101￿024 ## **Section B Statement of assets and liabilities at the end of the period** |**Categories**
Signed by one or two trustees on
behalf of all the trustees
**B1 Cash funds**
**B2 Other monetary assets**
**B4 Assets retained for the charity’s**
**own use**
**B5 Liabilities**
**B3 Investment assets**|Signature
Centurion Fund
Accruals
**Details**
Barclays
**Details**
**_Total cash funds_**
(agree balances with receipts and
payments account(s))
Shop Till
PayPal control
Clover card
**Details**
Stock
**Details**
**Details**
Tools|**Unrestricted**
**funds**
**Restricted funds**
**to nearest £**
**to nearest £**
**27,858**
**3,848**
**-**
**-**
**-**
**-**
**27,858**
**3,848**
Agreement Error
OK
**Unrestricted**
**funds**
**Restricted funds**
**to nearest £**
**to nearest £**
**675**
**-**
**1,172**
**-**
**20**
**-**
**27,108**
**-**
**-**
**-**
**-**
**-**
**Fund to which**
**asset belongs**
**Cost (optional)**
**-**
**-**
**-**
**-**
**-**
**Fund to which**
**asset belongs**
**Cost (optional)**
**3,808**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**Fund to which**
**liability relates**
**Amount due**
**(optional)**
Unresticted
**950**
Unresticted
**509**
**-**
**-**
**-**
Print Name|**Endowment**
**funds**
**to nearest £**| |---|---|---|---| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||OK| ||||**Endowment**
**funds**
**to nearest £**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**Current value**
**(optional)**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**Current value**
**(optional)**| ||||**1,986**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**When due**
**(optional)**| ||||| ||||| ||||| ||||| ||||| ||||| ||||Date of approval| ||||| ||||| CCXX R3 accounts (SS) 21/01/2024 3 **Independent examiner's report on the accounts** ## **Section A Independent Examiner’s Report** |**Report to the trustees/**
**members of**
**On accounts for the year**
**ended**
**Set out on pages**|**RAF Regiment Heritage Centre**|**RAF Regiment Heritage Centre**|**RAF Regiment Heritage Centre**| |---|---|---|---| ||||| ||March 31, 2023|**Charity no**
**(if any)**|**1168904**| ||||| ||3-4||| I report to the trustees on my examination of the accounts of the above charity (“the Trust”) for the year ended March 31, 2021 **Responsibilities and** As the charity's trustees, you are responsible for the preparation of the accounts in **basis of report** accordance with the requirements of the Charities Act 2011 (“the Act”). I report in respect of my examination of the Trust’s accounts carried out under section 145 of the 2011 Act and in carrying out my examination, I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act. **Independent** I have completed my examination. I confirm that no material matters have come **examiner's statement** to my attention in connection with the examination which gives me cause to believe that in, any material respect: - the accounting records were not kept in accordance with section 130 of the Charities Act; or - the accounts did not accord with the accounting records; or - the accounts did not comply with the applicable requirements concerning the form and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a ‘true and fair’ view which is not a matter considered as part of an independent examination. I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached. ## **Signed:** Susan Drummond > **Date:** 21/01/2024 > **Name:** S.E.S. Consultancy Limited > **Relevant professional** Chartered Accountant **qualification(s) or body (if any):** > **Address:** 6 Fallowfield, Beyton, Bury St Edmunds, Suffolk, IP30 9BN 1 ## **Section B Disclosure** Only complete if the examiner needs to highlight material matters of concern (see CC32, Independent examination of charity accounts: directions and guidance for examiners). **Give here brief details of any items that the examiner wishes to disclose** . 2