**To**
## **Trustees' Annual Report for the period**
Period start date Period end date 1 4 2021 31 3 2022
**From**
## Section A Reference and administration details
**Charity name Other names charity is known by Registered charity number (if any)** 1168904
Friends of the RAF Regiment Heritage Centre
**Charity's principal address** RAF Honington Green Lane, Bury St Edmunds Suffolk **Postcode IP33 1EE**
## **Names of the charity trustees who manage the charity**
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20|**Trustee name**|**Office (if any)**|**Dates acted if not for whole**
**year **|**Name of person (or body) entitled**
**to appoint trustee (ifany)**|
|---|---|---|---|---|
||Terence White|||Board of Trustees|
||Mac MacDonald|Manager|||
||William Espie|Curator|||
||John Boreham||||
||Clifford Johnson||||
||Bryan Thorpe||||
||Donna Webb||||
||||||
||||||
||||||
||||||
||||||
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||||||
**Names of the trustees for the charity, if any, (for example, any custodian trustees)**
**Name Dates acted if not for whole year**
**TAR**
January 2023
1
## **Names and addresses of advisers (Optional information)**
**Type of adviser Name Address**
## **Name of chief executive or names of senior staff members (Optional information)**
## **Section B Structure, governance and management**
## **Description of the charity’s trusts**
Type of governing document
Constitution
- (eg. trust deed, constitution)
How the charity is constituted
CIO
- (eg. trust, association, company)
Trustees appoint members who are then Trustees. Resignation from the Trustee selection methods Board of Trustees also loses membership of the CIO
- (eg. appointed by, elected by)
## **Additional governance issues (Optional information)**
You **may choose** to include additional information, where relevant, about:
- policies and procedures adopted for the induction and training of trustees;
- the charity’s organisational structure and any wider network with which the charity works;
- relationship with any related parties;
- trustees’ consideration of major risks and the system and procedures to manage them.
The CIO operates under the aegis of the Royal Air Force Regiment at its Heritage Centre located at RAF Honington in Suffolk, an operational RAF Base but is completely independent of the Service. .
The CIO has linkages with the Training Wing of the RAF Regiment and other Charities who support the RAF Regiment, with the National Museum in Hendon and Association of Suffolk Museums, as well as the RAF Regiment Association .
The CIO provides a team of Volunteers who provide continuity for the Centre and construction, graphics, maintenance and fundraising skills to support the aims of the Heritage Centre. It has successfully refurbished 13 vintage fighting vehicles to running condition and has operated them on behalf of the Regiment at RAF approved air shows and events linked to the RAF’s 100[th] Anniversary during this period.
The CIO and its volunteer team operate and comply with the RAF risk assessment and management protocols and engineering regulations where applicable and is assessed quarterly on its compliance and performance.
## **Section C Objectives and activities**
**Summary of the objects of the charity set out in its governing document**
The CIO is there to design and maintain the main exhibition space for the RAF Regiment Heritage Collection and the enhancement of knowledge of the Corps contribution to the Heritage of the country and the RAF, to serving members of the Corps and all associated arms of the British NATO and allied nations as well as veterans and the General Public.
**TAR**
January 2023
2
The CIO provides:-
1. The maintenance and day to day running of the exhibition space of the RAF Regiment Heritage Collection in its 40000 sq ft centre at RAF Honington
2. A reserve collection / refurbishment centre comprising Low Level Air Defence (LLAD) historical items and a variety of Armoured Fighting Vehicles (AFV’s) in a secure facility separate to the above.
**Summary of the main activities undertaken for the public benefit in relation to these objects (include within this section the statutory declaration that trustees have had regard to the guidance issued by the Charity Commission on public benefit)**
3. Fund raising and operating a Regiment shop to generate sustainable funding streams for the maintaining of existing displays, providing of new facilities and linking the veteran and serving Communities.
4. The operation of a full spectrum digital presence and an ecommerce online shop and web site. .
5. The reconstitution of the Collections archives of documents, artwork and clothing. This includes the archive of its predecessors and associated services, providing a focal point for historical research.
6. Historic vehicles that deploy at approved RAF air shows and associated displays, this year linked to the 100[th] Anniversary of the RAF Armoured Car Companies and the 80[th] anniversary of the formation of the Corps.
7. Providing Conference and Presentation facilities for the Corps and outside allied veterans organisations.
## **Volunteers.**
The CIO is staffed almost entirely by retired ex serving members augmented by volunteers with specialist skills. They provide opening of the centre two full days a week and other days as booked by Training Wing, RAF Honington and other interested groupings .
You **may choose** to include further statements, where relevant, about:
- policy on grantmaking;
- policy programme related investment;
- contribution made by volunteers.
Each volunteer works 6 hours daily in the Centre and often more hours at home, Each volunteer is thoroughly trained in Fire and HASAW protocols as well as defibrillator operation. These skills are certified annually. Without the Volunteers, the Heritage Centre would lose momentum from what has been a highly successful relaunch and lose the added value they give to recruitment and veterans affairs as well as losing a portion of the nation’s military and aviation heritage.
It would have also been impossible to engage so much with the general public during the away days in support of the service, the old vehicles attracting a different audience that would usually engaged by the professionally funded service recruitment teams.
It is impossible to accurately calculate their worth but conservative estimates, based on the National minimum wage would put it at between £70 - 100 K in kind pe annum and between £700k and £1M equivalent in kind since the Project started in 2013. The average age of the team is over 60 and tops out at working vehicle specialists at 78 and Trustees at 83.These are amongst the most vulnerable in our society. Despite COVID and losing of two of our members to it, the commitment and the energy and enthusiasm never wavered for an instant. The development plans for the enhancement of the Collection now place the volunteer connection as one of its central foundation blocks.
**TAR**
January 2023
3
**Grant making** . A formal grant making policy is not a separate issue within the CIO.
## **Section E Financial review**
COVID’s impact was less during the period than previously. There was a **Brief statement of the** noticeable change in the make up of the visitors in that they were in **charity’s policy on reserves** larger groups this was reflected in the uplift in shop sales. The policy for the charity on reserves is that it will never give direct monetary aid; it will purchase that which is necessary and donate to the collection. Other monies will be used to preserve archives, and specific projects. **Details of any funds materially** N/A **in deficit**
## **Further financial review details (Optional information)**
- It was obvious to the trustees, that due to the increase in sales and
- You **may choose** to include legacy donations, especially object items, that we needed a complete
- additional information, where review of our financial systems to cater for this new dynamic.. As a result
- relevant about: we engaged IT and financial expert and book keeper and now have
- • the charity’s principal professional advice for these back office functions. Our IT and e- sources of funds (including commerce have been modified and renewed which has allowed us to any fundraising); make longer term decisions based on more accurate information and
- • how expenditure has advice. We took the decision to buy stock items of the most purchased items and ordered a small amount of stock to take advantage discounts.
- supported the key objectives This has improved the service rapidly and has produced reduced costs
- of the charity; due to the economies of scale.
- • investment policy and The imbalance between donation and trading has been vastly reduced objectives including any and it is anticipated that both will continue to be the CIO’s main sources ethical investment policy of income until we have reviewed the structure and outcomes going adopted. forward and developed a longer term business model. The CIO works closely with the RAF Regiment and continues to support the aims and objectives in our constitution. We recently celebrated the 80[th] Anniversary of the Corps and unveiled a new gallery celebrating a victory in Burma in 1945. It had been highlighted by the family of some who fought there. A mixture of funding from them and some from the centre produced a very successful gallery. Subsequent visits have underlined that they came to see the Gallery and then the rest of the collection fulfilling a small illustration of funding supporting our Constitutional Outcomes and objectives.
As for forward planning, we have invested in a 3d printer to enable us to cut costs in our supply chain. In this way we are securing the sustainability of the collection – another Constitutional objective. We have capitalised some of our assets like the 3d printer in order to allow them to depreciate and be written down As yet we have no investment policy
## **Section F Other optional information**
**TAR**
January 2023
4
## **Section G Declaration**
**The trustees declare that they have approved the trustees’ report above.**
**Signed on behalf of the charity’s trustees**
|**ed** **on behalf of the charity’s trustees**|**’s trustees**|**’s trustees**||||
|---|---|---|---|---|---|
|**Signature(s)**
**Full name(s)**William James Espie
Mac MacDonald
**Position (eg Secretary, Chair,**
**etc)**
Curator
Manager
**Date**27 January 2023
Bill Espie
Mac MacDonald|
Bill Espie||Mac MacDonald|||
||||Mac MacDonald|||
|||
Curator||Manager||
|||27 January 2023||||
**TAR**
January 2023
5
|**RAF Regiment Heritage Centre**|**RAF Regiment Heritage Centre**||**1168904**|||
|---|---|---|---|---|---|
||**Receipts and payments accounts**||||**CC16a**|
|**For the period from**|01/04/2021
Period start date|**To**|31/03/2022
Period end date|||
## **Section A Receipts and payments**
|**Section A Receipts and payments**|||||||
|---|---|---|---|---|---|---|
|**A1 Receipts**|**Unrestricted**
**funds**
**to the nearest**
**£**
**15,324**
**21,986**
**1,106**
**-**
**24,208**
**-**
**-**
**62,624**
**-**
**-**
**-**
**62,624**
**24,997**
**1,386**
**265**
**2,348**
**425**
**873**
**217**
**272**
**216**
**1,158**
**125**
**65**
**80**
**57**
**124**
**155**
**701**
**700**
**-**
**34,164**
**1,658**
**-**
**1,658**
**35,822**
**26,802**
**-**
**15,468**|**Restricted funds**
**to the nearest £**
**-**
**-**
**-**
**-**
**-**
**3,368**
**-**
**-**
**3,368**
**-**
**-**
**-**
**3,368**
**-**
**-**
**-**
**1,466**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**1,466**
**-**
**-**
**-**
**1,466**
**1,902**
**-**
**3,510**
1|**Endowment**
**funds**
**to the nearest £**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**|**Total funds**
**to the nearest £**
**15,324**
**21,986**
**1,106**
**-**
**-**
**27,576**
**-**
**-**
**65,992**
**-**
**-**
**-**
**65,992**
**24,997**
**1,386**
**265**
**3,814**
**425**
**873**
**217**
**272**
**216**
**1,158**
**125**
**65**
**80**
**57**
**124**
**155**
**701**
**700**
**-**
**-**
**35,630**
**1,658**
**-**
**1,658**
**37,288**
**28,704**||**Last year**
**to the nearest £**|
|Sales - internet|**15,324**|||||**13,945**|
|Sales - shop|**21,986**|||||**10,759**|
|Sales - shipping/postage|**1,106**|||||**505**|
|Sale of Hummer|**-**|||||**5,000**|
|||||||**-**|
|Donations|**24,208**|||||**11,017**|
||**-**|||||**-**|
||**-**|||||**-**|
|**_Sub total_**_(Gross income for AR)_|**62,624**|||||**41,226**|
||||||||
|**A2 Asset and investment sales, (see**
**table).**|||||||
||**-**||||||
||**-**|||||**-**|
|**_Sub total_**|**-**|||||**-**|
|**_Total receipts_ **
**A3 Payments**|||||||
|||||||**41,226**|
||||||||
|Purchases|**24,997**|||||**19,494**|
|Shipping/postage|**1,386**|||||**1,408**|
|Packingmaterials|**265**|||||**170**|
|Exhibition & displays|**2,348**|||||**2,889**|
|Maintenance of displays|**425**|||||**780**|
|Archive Department costs|**873**|||||**42**|
|Printing/stationery|**217**|||||**219**|
|SatCom & internet|**272**|||||**757**|
|Computer & website costs|**216**|||||**721**|
|Repairs & maintenance|**1,158**|||||**247**|
|Cleaning& canteen|**125**|||||**103**|
|Subscriptions|**65**|||||**50**|
|Mileage expenses|**80**|||||**160**|
|Sundrycosts|**57**|||||**47**|
|Bank charges|**124**|||||**74**|
|Card machine charges|**155**|||||**140**|
|PayPal & Ebaycharges|**701**|||||**660**|
|Accountancy|**700**|||||**550**|
|||||||**-**|
||**-**|||||**-**|
|**_Sub total_ **|**34,164**|||||**28,511**|
||||||||
|**A4 Asset and investment purchases,**
**(see table)**|||||||
|Tools & equipment|**1,658**||||||
||**-**||||||
|**_Sub total_ **|**1,658**|||||**-**|
|**_Total payments_ **
**_Net of receipts/(payments)_**
**A5 Transfers between funds**
**A6 Cash funds last year end**
CCXX R1 accounts (SS)|||||||
|||||||**28,511**|
||||||||
||**26,802**|**1,902**|**-**|**28,704**||**12,715**|
||**-**|**-**|**-**|**-**||**-**|
||**15,468**|**3,510**
1|**-**|**18,978**||**6,940**
23/01/2023|
_**Cash funds this year end**_ **42,270 5,412 - 47,682 19,655**
CCXX R2 accounts (SS)
23/01/2023
2
**Section B Statement of assets and liabilities at the end of the period**
|**Categories**
Signed by one or two trustees on
behalf of all the trustees
**B1 Cash funds**
**B2 Other monetary assets**
**B4 Assets retained for the charity’s**
**own use**
**B5 Liabilities**
**B3 Investment assets**
CCXX R3 accounts (SS)|Signature
Centurion Fund
Accountancy
**Details**
Barclays
**Details**
**_Total cash funds_**
(agree balances with receipts and
payments account(s))
Shop Till
PayPal control
Stock
**Details**
**Details**
**Details**
Tools
3|**Unrestricted**
**funds**
**to nearest £**|**Unrestricted**
**funds**
**to nearest £**|**Restricted funds**
**to nearest £**|**Restricted funds**
**to nearest £**|**Endowment**
**funds**
**to nearest £**|
|---|---|---|---|---|---|---|
|||**33,236**||**5,412**||**-**|
|||**-**||**-**||**-**|
|||**-**||**-**||**-**|
|||**33,236**||**5,412**||**-**|
|||||||OK|
|||||||**Endowment**
**funds**
**to nearest £**|
|||||||**-**|
|||||||**-**|
|||||||**-**|
|||||||**-**|
|||||||**-**|
|||||||**-**|
|||||||**Current value**
**(optional)**|
|||||||**-**|
|||||||**-**|
|||||||**-**|
|||||||**-**|
|||||||**-**|
|||||||**Current value**
**(optional)**|
|||||||**1,105**|
|||||||**-**|
|||||||**-**|
|||||||**-**|
|||||||**-**|
|||||||**-**|
|||||||**-**|
|||||||**-**|
|||||||**-**|
|||||||**When due**
**(optional)**|
||||||||
||||||||
||||||||
||||||||
||||||||
||||||||
|||||||Date of approval|
||||||||
||||||||
|||||||23/01/2023|
CCXX R3 accounts (SS)
**Independent examiner's report on the accounts**
## **Section A Independent Examiner’s Report**
|**Report to the trustees/**
**members of**
**On accounts for the year**
**ended**
**Set out on pages**
**Responsibilities and**
**basis of report**|RAF Regiment Heritage Centre|RAF Regiment Heritage Centre|RAF Regiment Heritage Centre|
|---|---|---|---|
|||||
||March 31, 2022|**Charity no**
**(if any)**|**1168904**|
|||||
||3-4|||
||I report to the trustees on my examination of the accounts of the above
charity (“the Trust”) for the year ended March 31, 2021
As the charity's trustees, you are responsible for the preparation of the
accounts in accordance with the requirements of the Charities Act 2011
(“the Act”).
I report in respect of my examination of the Trust’s accounts carried out
under section 145 of the 2011 Act and in carrying out my examination, I
have followed all the applicable Directions given by the Charity Commission
under section 145(5)(b) of the Act.|||
**Independent** I have completed my examination. I confirm that no material matters have **examiner's statement** come to my attention in connection with the examination which gives me cause to believe that in, any material respect:
- the accounting records were not kept in accordance with section 130 of the Charities Act; or
- the accounts did not accord with the accounting records; or
- • the accounts did not comply with the applicable requirements concerning the form and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a ‘true and fair’ view which is not a matter considered as part of an independent examination.
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.
|**Signed:**
**Name:**
**Relevant professional**
**qualification(s) or body**
**(if any):**
**Address:**
|Susan Drummond|20/01/2023|
|---|---|---|
||||
||S.E.S. Consultancy Limited||
||||
||Chartered Accountant||
||||
||6 Fallowfield, Beyton, Bury St Edmunds, Suffolk, IP30 9BN||
||||
||||
1
**Section B Disclosure**
Only complete if the examiner needs to highlight material matters of concern (see CC32, Independent examination of charity accounts: directions and guidance for examiners).
**Give here brief details of any items that the examiner wishes to disclose** .
2