2021-03-31-accounts - Friends Of The Raf Regiment Heritage Centre

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Trustees' Annual Report for the period

From

Period start date 1

April 2020

Period end date 31 March 2021

Section A Reference and administration details

Charity name Friends of the RAF Regiment Heritage Centre

Other names charity is known by

Registered charity number (if any) 1168904

Charity's principal address Honister House Market Place Botesdale

Nr Diss Norfolk Postcode IP221BT

Names of the charity trustees who manage the charity

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Name of person (or body)
Dates acted if not for
Trustee name Office (if any) entitled to appoint trustee
whole year
(if any)
1 Terence White
2 Mac MacDonald Deputy Curator
3 William Espie Curator
4 John Boreham
5 Donna Webb
6 Clifford Johnson
7
8
9
10
11
12
13
14
15
16
17
18
19
20
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Names of the trustees for the charity, if any, (for example, any custodian trustees)

Name Dates acted if not for whole year

March 2012

TAR

Names and addresses of advisers (Optional information)

Type of adviser Name Address

Name of chief executive or names of senior staff members (Optional information)

Section B Structure, governance and management

Description of the charity’s trusts

Type of governing document

Constitution

(eg. trust deed, constitution)

CIO How the charity is constituted

(eg. trust, association, company)

Trustee selection methods

(eg. appointed by, elected by)

Trustees appoint members who are then Trustees. Resignation from the Board of Trustees also loses membership of the CIO

Additional governance issues (Optional information)

You may choose to include additional information, where relevant, about:

policies and procedures adopted for the induction and training of trustees;
the charity’s organisational structure and any wider network with which the charity works;
relationship with any related parties;
trustees’ consideration of major risks and the system and procedures to manage them.

The CIO operates under the aegis of the Royal Air Force Regiment at its Heritage Centre located at RAF Honington in Suffolk, an operating RAF Base.

It has linkages with the Training Wing of the RAF Regiment and a collaborative relationship, including the use of its e-commerce platform, with the Centurion Fund. The RAF Regiment Association and the CIO have also agreed a Partnership agreement, ratified with both of the Charities AGM’s. It also has other linkages to Charities who support the RAF Regiment, the National Museum in Hendon and the Association of Suffolk Museums.

The CIO provides a team of Volunteers who provide continuity for the Centre and construction, graphics, maintenance and

fundraising skills to support the aims of the Heritage Centre. It has successfully refurbished 13 vintage fighting vehicles to

running condition and has operated them on behalf of the Corps at RAF approved air shows and events linked to the RAF’s 100[th] Anniversary during this period.

The CIO and its volunteer team operate and comply with the RAF risk assessment and management protocols and engineering regulations where applicable and is assessed quarterly on its compliance and performance.

March 2012

TAR

The CIO has identified two major risks to achieving its aims – falling levels of volunteers and training. Both of these are part of the plans for 2022 – 25 as well as the tailoring of Risk Management systems and optimising the Financial systems with professional help.

Section C Objectives and activities

Summary of the objects of the charity set out in its governing document

The CIO is there to develop and ,manage the main exhibition space for the RAF Regiment Heritage Collection, explain the role of the Corps in the history of our Service and Nation to serving personnel, veterans and the General Public. This will be done through accessible and imaginative displays of artefacts and learning aids and validated by our document archive.

The CIO provides:-

The upkeep of the main Exhibition space for the RAF Regiment Heritage Collection in its 40000 sq ft centre at RAF Honington preserving the History of the Corps for the Nation.
A reserve collection / renewal centre for Low Level Air Defence (LLAD) historical items and a variety of Armoured Fighting Vehicles (AFV’s) in a secure facility Summary of the main separate to the above. activities undertaken for 3. Funding and staffing of a “Regiment” shop to generate the public benefit in surplus for the upkeep of vehicles, maintenance of relation to these objects existing displays, providing new facilities and linking the (include within this veteran community to the serving Community. section the statutory 4. Providing a full spectrum digital presence and an declaration that trustees ecommerce online shop and web site. This includes a have had regard to the limited archive service for queries. guidance issued by the 5. Recovery, storing and maintaining the Collection archives Charity Commission on of documents, artwork and clothing. public benefit) 6. Operating historic vehicles and crews that deploy at
Operating historic vehicles and crews that deploy at approved RAF air shows and associated displays to further bring to the public eye the contribution that the corps has made to the nation.
Conference and Presentation facilities for the Corps and outside allied veterans organisations.
An ecommerce facility for Book and Print sales for the Centurion Fund (CC Number 1171215)

Despite the impacts of the Pandemic, the CIO kept open the Centre to the Public when It could, in line with the National Government guidelines.

Additional details of objectives and activities (Optional information)

March 2012

TAR

You may choose to include further statements, where relevant, about:

policy on grantmaking;
policy programme related investment;
contribution made by volunteers.

Because of the COVID-19 pandemic and the extreme measures that were taken by the Government – all previous objectives were superseded into the safe guarding of visitors and volunteers. It was agreed early on that all visits were cancelled and that all efforts were to be directed to re - opening the Centre.

Despite this the Volunteers renewed display galleries and a completely new Web Site which allowed outside bookings to be made and the selling of items from the shop. It is generally agreed that without the Volunteer team the Centre would not be able to continue or develop further, so retaining and improving the number and skills of the team is a major priority.

Section D Achievements and performance

Summary of the main achievements of the charity during the year

The CIO has been affected enormously by the Pandemic lockdowns. In accordance with our working agreements with the RAF, we closed for practically ¾ of the year to all visitors, the Regiment shop and most of our on-line sales. Volunteers returned after the end in July and commenced reopening the Centre and catch up on the resurrection of the business side. This continued throughout the intermittent lockdowns during the reporting period. The human impact of the Pandemic was severe, we lost our treasurer in November 2020 and two other members of the Volunteer team were ill. This continued throughout the year with the visitor levels flatlining at around 30% of the previous years

Opened 3 new Galleries including the Burma / Meiktila, the Dhofar Way Gallery and the Battle of Britain display
Engaged with Families in highlighting the bravery of relatives
Despite a reduction of approx. 60% in footfall, donations only fell by 12.5% .
Refined protocols for “away days“ displays.
Continued to enhance the quality of the displays in the centre
Maintained some of the through put of Cadet visits during extremely difficult circumstances .
Continued to host graduation receptions, albeit curtailed, for both new Regiment Officers and enlisted equivalents.
Expanded our digital footprint with a FB and Twitter presence transferring our Bank and launching a completely new web site with History and a much enhanced e-commerce package.
Recruited 2 more volunteers.

Section E Financial review

March 2012

TAR

The CIO’s policy on reserves is that we are now in a position to Brief statement of the expand our trading capability again. Our policy is to ensure that charity’s policy on all monies generated by surplus are donated back to the reserves collection in the form of artefacts or displays. The CIO will not donate money directly into the Collection as it has, as yet, no legal status; so items that it needs, both historic and more recent can be donated, increasing the scope of it.

Details of any funds materially in deficit

Further financial review details (Optional information)

We Increased the sales of the shop by 62%.
You may choose to include Sales from the Website, Centre shop(when it eventually
additional information, reopened) and e-bay were up by 62% although the fall off in
where relevant about: actual footfall was reflected in the fall of 12.5% in the donation
the charity’s principal income. sources of funds Stock for resale increased by 22% and physical refurbishment of
(including any galleries and displays increased by 23%. Cost of sales , IT and E-
fundraising); commerce have been stripped out of what was running costs in
how expenditure has 19 – 20. All of which increased the cost base and will be the supported the key focus of much more standardised systems for the future. All of objectives of the charity; which have paid for the quality improvements no evident. Acquisition and development of our own digital plotting and
investment policy and printing has enhanced our displays enormously, both in quality
objectives including any and in quality.. Without investment in the digital infrastructure,
ethical investment policy donations and shop sales would have not been as high.
adopted. We are receiving many more donations in kind for historic items “left in Grandfathers attic”. Where possible these are kept in the archives but can be sold to assist in running costs for the Centre. This is reflected in our use of eBay. Commissioning professional services to help with the management and upgrading of our Financial systems.

Section F Other optional information

The pandemic has driven the courses of action that we have taken. We continue to recover from an extremely demanding undertaking with a work force that are to a man all categorised as High Risk because of their age. Risk assessments have had to be more stringent and a small number have long term problems with the virus and / or with the psychological impacts. We are addressing the development of our risk management and Financial systems as an ongoing priority. We are in reasonable financial state and the Volunteer provides the skills and impetus for further development of displays in the quality of the displays and archive.

Section G Declaration

The trustees declare that they have approved the trustees’ report above.

Signed on behalf of the charity’s trustees

Signature(s) Full name(s) Position (eg Secretary, Chair, etc)	Bill Espie	Mac MacDonald
	William James Espie	Mac McDonald
	Curator	Deputy curator

March 2012

TAR

Date 18-July-2022 TAR March 2012

	RAF Regiment Heritage Centre	RAF Regiment Heritage Centre	RAF Regiment Heritage Centre	1168904	CC16a
		Receipts and payments accounts
	For the period from	01/04/2021 Period start date	To	31/03/2021 Period end date

Section A Receipts and payments
A1 Receipts	Unrestricted funds to the nearest £ 13,945 10,758 505 5,000 7,357 - - 37,565 - - - 37,565 19,494 1,408 170 2,889 630 42 219 757 721 247 103 50 160 47 74 140 660 550 - 28,362 - - - 28,362 9,204 - 8,689 17,893	Restricted funds to the nearest £ - - - - - 3,661 - - 3,661 - - - 3,661 - - - - 151 - - - - - - - - - - - - - - 151 - - - 151 3,510 - - 3,510	Endowment funds to the nearest £ - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - -	Total funds to the nearest £ 13,945 10,758 505 5,000 - 11,017 - - 41,226 - - - 41,226 19,494 1,408 170 2,889 780 42 219 757 721 247 103 50 160 47 74 140 660 550 - 28,512 - - - 28,512 12,714	Last year to the nearest £
Sales - internet	13,945				-
Sales - shop	10,758				-
Sales - shipping/postage	505				-
Sale of Hummer	5,000				-
					-
Donations	7,357				-
	-				-
	-				-
*Sub total*(Gross income for AR)	37,565				-

A2 Asset and investment sales, (see table).
	-
	-				-
*Sub total*	-				-
*Total receipts* A3 Payments
					-

Purchases	19,494				-
Shipping/postage	1,408				-
Packing materials	170				-
Exhibition & displays	2,889				-
Maintenance of displays	630				-
Archive Department costs	42				-
Printing/stationery	219				-
SatCom & internet	757				-
Computer & website costs	721				-
Repairs & maintenance	247				-
Cleaning & canteen	103				-
Subscriptions	50				-
Mileage expenses	160				-
Sundry costs	47				-
Bank charges	74				-
Card machine charges	140				-
PayPal & Ebay charges	660				-
Accountancy	550				-
	-				-
**Sub total **	28,362				-

A4 Asset and investment purchases, (see table)
	-
	-
**Sub total **	-				-
*Total payments* *Net of receipts/(payments)* A5 Transfers between funds A6 Cash funds last year end *Cash funds this year end*
					-

	9,204	3,510	-	12,714	-
	-	-	-	-	-
	8,689	-	-	8,689	-
	17,893	3,510	-	21,403	-

CCXX R1 accounts (SS)

18/07/2022

Section B Statement of assets and liabilities at the end of the period

Details Details Details *Total cash funds* (agree balances with receipts and payments account(s)) Shop Till PayPal control Stock Details Barclays Details M MacDonald Signature W J Espie Centurion Fund Accountancy	Unrestricted funds Restricted funds to nearest £ to nearest £ 15,469 3,510 - - - - 15,469 3,510 Agreement Error OK Unrestricted funds Restricted funds to nearest £ to nearest £ 105 - 1,297 - 1,938 - - - - - - - Fund to which asset belongs Cost (optional) - - - - - Fund to which asset belongs Cost (optional) - - - - - - - - - Fund to which liability relates Amount due (optional) Unresticted 366 Unresticted 550 - - - Print Name W J Espie M MacDonald	Endowment funds to nearest £
		-
		-
		-
		-
		OK
		Endowment funds to nearest £
		-
		-
		-
		-
		-
		-
		Current value (optional)
		-
		-
		-
		-
		-
		Current value (optional)
		-
		-
		-
		-
		-
		-
		-
		-
		-
		When due (optional)






		Date of approval
W J Espie	W J Espie	19.07.22
M MacDonald	M MacDonald	19.07.22

CCXX R2 accounts (SS)

18/07/2022

Independent examiner's report on the accounts

Section A Independent Examiner’s Report

RAF Regiment Heritage Centre	RAF Regiment Heritage Centre	RAF Regiment Heritage Centre

March 31, 2021	Charity no (if any)	1168904

3-4
I report to the trustees on my examination of the accounts of the above charity (“the Trust”) for the year ended March 31, 2021 As the charity's trustees, you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 (“the Act”). I report in respect of my examination of the Trust’s accounts carried out under section 145 of the 2011 Act and in carrying out my examination, I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.

Independent I have completed my examination. I confirm that no material matters have examiner's statement come to my attention in connection with the examination which gives me cause to believe that in, any material respect:

the accounting records were not kept in accordance with section 130 of the Charities Act; or
the accounts did not accord with the accounting records; or
• the accounts did not comply with the applicable requirements concerning the form and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a ‘true and fair’ view which is not a matter considered as part of an independent examination.

I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.

Signed: Name: Relevant professional qualification(s) or body (if any): Address:	Susan Drummond	14/07/2022

	S.E.S. Consultancy Limited

	Chartered Accountant

	6 Fallowfield, Beyton, Bury St Edmunds, Suffolk, IP30 9BN

Section B Disclosure

Only complete if the examiner needs to highlight material matters of concern (see CC32, Independent examination of charity accounts: directions and guidance for examiners).

Give here brief details of any items that the examiner wishes to disclose .