## **Trustees report for 2024/25** **Charity name:** Finmere Village Hall and Playing Fields (CIO) ## **Charity registration number:** 1168895 **Address:** Finmere Village Hall, Water Stratford Road, Finmere MK18 4AT **Contact address** : Finmere Village Hall c/o 2 Chinalls Close, Finmere, Bucks., MK18 4BQ **Website** : www.myfinmere.com/villagehall ## **Trustees:** Illa Moss – Chair Phillip Rushforth - Finance and Bookings secretary Paul Nash – Secretary Pat White Steve Trice ## **Management committee:** Above trustees Emily Ackland Bernadette Ballantyne Trevor Jones ## **Type of governing document:** Constitution (2016) ## **Objectives:** It is the objective of the CIO to manage the village hall and playing field and to promote the facilities for the benefit of the inhabitants of the Parish of Finmere (“area of benefit”) without distinction of sex, sexual orientation, age, disability, nationality, race or political, religious or other opinions the provision of facilities for recreation, sport and play or other leisure time occupation of individuals who have need of such facilities by reason of their youth, age, infirmity or disablement, financial hardship or social and economic circumstances or for the public at large in the interests of social welfare and with the object of improving the conditions of life of the said inhabitants. ## **Organisation structure** : The management committee operates on behalf of the Finmere Parish Council, who are the owners of the lands upon which the village hall and playing fields are located. All committee members give their services to the committee on a voluntary basis and received no remuneration or other benefits. ## **Activities report for 2023/24:** ## **Principle activities in pursuit of objectives** The hall continues to be used on a regular basis by a number of organisations and additionally enjoys a healthy bookings calendar. The Playing fields have continued to require maintenance and the trustees’ thanks go to Alan & Trevor Jones who spend many hours throughout the year looking after the playing field. ## **Funding strategy and reserves policy** The hall management strategy is to maintain the revenue budget on a self-financing basis i.e., lettings. As part of this policy and with the assistance of a local grant, an array of solar panels linked to an energy storage system have now been installed. ## **Volunteer contributions, Grants and Fundraising** The trustees thank the hall management committee for their work during the year. The trustees thank the Finance and Bookings secretary for diligence in applying for grants as they become available and managing the positive bank balance, as a result that the hall continues to have sufficient funds and reserves for day-to-day expenses, and to continue to consider a variety of possible improvements. The Village Hall Management Committee continues to operate under an informal and temporary authority from the Parish Council. The committee continues to believe that this arrangement represents an issue that should be resolved, at some point by the Parish Council. ## **Future plans** The core activity of the hall and playing fields management is the delivery of a sustainable, safe and high-quality community building for the use and benefit of the village. ## **FINMERE VILLAGE HALL** 1 October 2023 - 30 September 2024 |Expenditure
Electricity
Gas
Water
Sewage
Cleaning & janitorial supplies
Insurance
Heater service
New furniture
Fire service & PAT
Maintainance & repairs
Mower costs
EE contract
Operating expenditure
Profit on normal activities
Donation to FPC towards mower costs
Total expenditure
Balance brought forwards
Surplus
Notes
Maint & repairs -
CDC Planning & maps
Glasses
Web and domain
Repairs|Income
£943.66
Receipts from hall hiring
£505.81
Furniture hire
£580.37
Fundraising
£438.86
Interest
£1,997.90
Sports Club Pavilion water
£1,089.21
Poor's Plot water
£360.00
£511.28
£165.00
£558.76
£237.82
£231.12
£7,619.79
Operational income
£1,178.74
£1,900.00
Donation from OPES MRF 2013 Ltd
£9,519.79
Total income
**Balance sheet as at 30th September 2024**
£34,764.75
Lloyds current bank Acct
£54,278.74
Cash in hand
Sundry debtors
Sundry creditors
Less playground balance
Lloyds deposit accounts
£89,043.49
£333.42
Operation Playground (OP)
£65.00
OP Funds c/f
£51.60
Payments made on behalf of OP
£108.74
O/P income
£558.76
OP balance|£7,202.00
£0.00
£291.10
£1,154.89
£150.54
£0.00| |---|---|---| |||£8,798.53
£55,000.00| |||£63,798.53
£10,735.74
£0.00
£0.00
-£50.00
-£1,642.25
£80,000.00| |||£89,043.49| |||£1,642.25
£0.00
£0.00| |||£1,642.25| OPES donation to be used for Environmental Improvements. Lloyds deposit accounts balances do not include any accrued interest. Thames Water (business division) overestimated the water consumption affecting the water supply and sewage bills. Gas bills were too low last year, the correction is included above. Sundry creditor - £50 cleaning deposit to be returned at end of September, but hirer only gave me the bank details on 20 October Phillip Rushforth 20 October 2024 Independent examiners report on the accounts. Report to the trustees/members of Flnmere Village Hall on accounts for the year ended 30 September 2024 as set out on the Income and Expenditure Account. Respective responsibilities of the trustees and examiner: The charitvs trustees consider that an audit is not required for this year (under section 43{2) of the Charities Act 1993 (the Act}) and that an independent examination is needed. It is my responsibility to: Examine the accounts (under section 43 of the Act) To follow the procedures laid down in the General Directions given by the Charity Commission {under section 43(7)(b} of the Act), and To state whether particular matters have come to my attention. Basls of Independent examlners report: My examination was carried out in accordance with the General Directions given by the Charity Commission. An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts, and seeking explanations from you as trustees concerning such matters. The procedures undertaken do not provide all the evidence that would be required in an audit, and consequently no opinion is given as to whether the accounts present a 'true and fair, view and the report is limited to those matters set out in the statement below: Independent examlnerfs statement: In the course of my examination, no matter has come to my attention l. which gives me reasonable cause to believe that, in any material respect, the requirements: to keep accounting records in accordance with section 41 of the Act; and to prepare accounts which accord with the accounting records and comply with the accounting requirements of the 1993 Act; have not been met; or 2. to which, in my opinion, attention should be drawn in order to enable a proper understandi g of the accounts be reached. Signed: th Date: 5 June 2025 Name: Peter Dix Address: 4 Chinalls Close, Finmere, Buckingham, Mk18 4BQ