## **Trustees report for 2021/22**
**Charity name:** Finmere Village Hall and Playing Fields (CIO)
## **Charity registration number:** 1168895
**Address:** Finmere Village Hall, Water Stratford Road, Finmere MK18 4AT
**Contact address** : Finmere Village Hall c/o 2 Chinalls Close, Finmere, Bucks., MK18 4BQ
## **Website** : www.myfinmere.com
## **Trustees:**
Illa Moss – Chair Phillip Rushforth - Finance and Bookings secretary Paul Nash – Secretary Pat White Steve Trice
## **Management committee:**
Above trustees Emily Ackland Bernadette Ballantyne Alan Jones Trevor Jones
## **Type of governing document:** Constitution (2016)
## **Objectives:**
The objects of the CIO are to run a village hall and playing field and to promote for the benefit of the inhabitants of the Parish of Finmere (“area of benefit”) without distinction of sex, sexual orientation, age, disability, nationality, race or political, religious or other opinions the provision of facilities for recreation, sport and play or other leisure time occupation of individuals who have need of such facilities by reason of their youth, age, infirmity or disablement, financial hardship or social and economic circumstances or for the public at large in the interests of social welfare and with the object of improving the conditions of life of the said inhabitants.
## **Trustee / Management committee selection** :
Annual General Meeting is normally scheduled for January / February each year, however due to continuing concerns over COVID, the AGM for 2022 was postponed, with Trustees and the Management committee appointed through email communication.
## **Organisation structure** :
The management committee operates on behalf of the Finmere Parish Council, who are the owners of a majority part of the lands upon which the village hall and playing fields are located. All committee members give their services to the committee on a voluntary basis and received no remuneration or other benefits.
## **Activities report for 2021/22:**
## **Principle activities in pursuit of objectives**
At the time when many COVID related restrictions were in the process of being lifted in the latter part of 2021, the hall suffered an attempted arson attack by persons unknown. Despite local CCTV footage and a limited police investigation, those persons remain unknown. The hall suffered considerable smoke damage and an insurance claim was raised. As a result, a process of deep cleaning and partial renovation was undertaken and the hall was unavailable for a period in excess of 6 months. At the additional expense of existing financial reserves, the opportunity was also taken to enhance many of the hall facilities and the hall was fully re-opened in late summer 2022.
Many regular users subsequently returned to the hall.
The Playing fields have continued to require maintenance and the trustees’ thanks go to Alan & Trevor Jones who spend many hours throughout the year looking after the playing field.
## **Funding strategy and reserves policy**
The hall management strategy is to maintain the revenue budget on a self-financing basis i.e., lettings.
## **Volunteer contributions, Grants and Fundraising**
The trustees thank the hall management committee for their work during the year. The trustees thank the Finance and Bookings secretary for diligence in applying for COVID relief grants from local authorities and managing the arson insurance claim and subsequent renovation of the hall. As a result, despite the COVID and arson related fall in bookings, the hall continues to have sufficient funds and reserves for day-to-day expenses.
The Village Hall Management Committee continues to operate under an informal and temporary authority from the Parish Council. The committee continues to believe that this arrangement represents an issue that should be resolved by the Parish Council.
## **Future plans**
The core activity of the hall and playing fields management is the delivery of a sustainable, safe and high-quality community building for the use and benefit of the village. This is in line with the charitable objectives. COVID and the arson attack have continued to present challenges in the management of the hall, however it is hoped that sometime in the near future, the operation of the hall may return to near normal.
## **FINMERE VILLAGE HALL**
|Expenditure
Electricity
Gas
Water
Sewage
Cleaning & janitorial supplies
Insurance
Insurance claim excess
New flooring for extension
Fire service
Maintainance & repairs
Mower costs this yr to be split with FPC
Refurbishment & upgrade - see below
Operating expenditure
Loss on normal activities
Refurbishment & upgrade items -
Enhanced exterior doors
Racking cages & cupboards
Committee room chairs
Projector, screen & window/door blinds|£453.89
£90.67
£132.81
£356.18
£571.00
£844.67
£250.00
£1,180.07
£163.26
£150.18
£177.00
£7,156.28
£11,526.01
£3,082.88
£3,890.36
£1,537.45
£316.80
£1,411.67
£7,156.28|Income
Receipts from hall hiring
Furniture hire
Fundraising
Sports Club contribution (via FPC)
Donations
Other - insurance claim contents
Refund/profit FPC
Mower costs split with FPC last yr
Sports Club water yr to Apr 22
Poors Plot water
Misc
Grant - FPC
Operational income
Operation Playground (OP)
OP Funds c/f
Payments made on behalf of OP
O/P income - Tuck shop
OP balance|£2,259.00
£120.00
£0.00
£300.00
£20.00
£2,090.73
£2,560.00
£59.00
£34.40
£0.00
£0.00
£1,000.00|
|---|---|---|---|
||||£8,443.13
£1,565.14
£0.00
£77.11|
||||£1,642.25|
|Balance brought forwards
Surplus
Write off Wave Utilities DD from Feb 21|**Balance sheet as at 30th September 2022**
£35,251.35
Lloyds CIO current bank Acct
-£3,082.88
Cash in hand
£22.79
Sundry debtors - see below
Sundry creditors
Less playground balance
£32,191.26|£33,639.58
£74.93
£119.00
£0.00
-£1,642.25|
|---|---|---|
|||£32,191.26|
Sundry debtor - Little Munchkins paid £119 on 3rd October 2022
Phillip Rushforth - Treasurer
04/10/2022