## **Trustees’ Annual Report for the period** ## **From 1 April 2024 to 31 March 2025** ## **Charity name: Hubberston and Hakin Charitable Incorporated Organisation (CIO)** ## **Charity registration number: 1168883** ## **Objectives and Activities** ||SORP reference|| |---|---|---| |Summary of the purposes of
the charity as set out in its
governing document|Para 1.17|The objectives of the CIO remain the
provision and maintenance of a community
Centre for the use of the inhabitants of
Hubberston \ Hakin and the surrounding
areas without distinction of political,
religious, or other opinions, including the
use for meetings, lectures and classes,
together with other forms of recreation and
leisure time occupations, with the objective
of improving the health and wellbeing of the
inhabitants.| |Summary of the main
activities in relation to those
purposes for the public
benefit, in particular, the
activities, projects or
services identified in the
accounts.|Para 1.17 and
1.19|This summary highlights the activities,
projects and services hosted at the centre
for the reporting period March 2024 to April
2025.
The centre is a vibrant community hub with
wellbeing at the heart of its everyday
activities.
It’s home to a range of popular activities for
all ages and abilities ranging from a daily
playgroup to a regular luncheon club for
older persons in the area.| |Statement confirming
whether the trustees have
had regard to the guidance
issued by the Charity
Commission on public
benefit|Para 1.18|**Yes**| ## **Additional information (optional)** ## You may choose to include further statements where relevant about: ||SORP reference| |---|---| |Policy on grant making.|Para 1.38| |||| |---|---|---| |Policy on social investment
including program related
investment.|Para 1.38|| |Contribution made by
volunteers.|Para 1.38|The number of volunteers supporting the
Centre continues to increase.
For the Luncheon Club alone we have
Fifteen Volunteers, Ten for the Stroke
Short Mat Bowls and three for the Boccia
Groups.
We remain as a CIO totally led by unpaid
volunteers who come from a variety of
backgrounds.| |Other||| ## **Achievements and Performance** ||SORP reference|| |---|---|---| |Summary of the main
achievements of the charity,
identifying the difference the
charity’s work has made to
the circumstances of its
beneficiaries and any wider
benefits to society.|Para 1.20|The reporting period saw a further
expansion of the charity’s work to meet its
objective of improving the health and well-
being of the community.
By working with a number of statutory and
third sector organisations the Centre is fully
utilised and currently sustainable in
meeting running and maintenance costs.
During the year, the Centre has again been
successful in being allocated grants from
several funding sources supported by
Pembrokeshire Association of Voluntary
Services.
These sources include ongoing support of
the Big Lottery Funding through the
Building Communities Trust.
The Stroke Survivors Short Mat Bowls
Group continues to flourish. The group
made up of stroke survivors and their family
carers referred by the local stroke
rehabilitation unit at Withybush Hospital.
Services for pre-school children include 10
Playgroup sessions per week and a weekly
Parent and Toddler Group run in
conjunction with the Community Church
based at the Centre.| There are also regular Stay and Play sessions run in partnership with the Health Board’s Health Visiting Service and Little Acorns Playgroup during school holidays. The Centre continues to host the Church of the Living Hope who hold regular services and activities at the Centre. As well as a Community Choir, Young Carers services, Ukulele Group, Various Music Bands and a wide range of wellbeing activities. **Sustainability initiatives** By establishing links with Sustainability Communities Wales, the Centre was assessed resulting in the publication of a Resource Efficiency Report in February 2020. Stemming from this report a number of energy saving recommendations were made and implemented. During the last year: ||LED lighting now in place| |---|---| ||throughout the Playgroup area.| ||New Caul fitted to further insulate| ||the flat roof above the main| ||entrance.| These initiatives have further reduced utility costs at the Centre, making it sustainable in the longer term. _There are also plans to enter into a Smart Export Guarantee with the Centre’s electric supplier in 2025/26._ Among the areas completed in 2024/25 are:  Outside Play for Pre-School Playgroup enhanced with covered area allowing greater opportunities for children to play outdoors. This was achieved through accessing external funds by the Playgroup itself. _During 2025/26 a raised border is being planned for access by the Playgroup as part of the Hubberston Green project._  Initiatives introduced to provide |||drop-in services to support Adult
Mental Health services in the area.
This has been achieved in partnership with
Pembrokeshire and Carmarthenshire Mind.
_In 2025/26 mental health support services_
_for Children and Young People will be_
_introduced in the Centre._

Develop wellbeing activities to
support Unpaid Carers in the form
of respite and provision of
information.
Time out for Carers (Round 2) funding
awarded to develop Art & Craft, Music
Therapy and Carer information at the
Centre during 2024-25.
_In 2025/26 further Time out for Carers_
_(Round 3) funding to be sought to provide_
_innovative breaks for Carers of those_
_attending the Centre i.e. Massage_
_sessions, Golf for Carers, Ten Pin Bowling_
_and Volunteering opportunities._

New activities such as Table Tennis
and Netball for Young Carers in
partnership with Action for Children
have been established.
This has greatly enhanced the services
provided to Young Carers in the area.
As a result, the Centre will host these
services on a long term basis until April
2026.

The Hubberston and Hakin
Community Gardening Club has
been re-established at the Centre to
promote the wellbeing advantages
of gardening.
This group is now well established and has
developed a programme of guest speakers
and visits for its members.
_Over the next twelve months the Group will_
_play a key role in supporing the Hubberston_
_Green Project._| |---|---|---| ## **Additional information (optional)** You may choose to include further statements where relevant about: |Achievements against
objectives set.|Achievements against
objectives set.|Para 1.41|Substantial progress has been made in
making the Centre sustainable in the longer
term.| |---|---|---|---| ||||| Performance of fundraising activities against objectives Para 1.41 set. Investment performance Para 1.41 against objectives Other ## **Financial Review** |**Financial Review**||| |---|---|---| |Review of the charity’s
financial position at the end
of the period|Para 1.21|See the accounts submitted**.**| |Statement explaining the
policy for holding reserves
stating why they are held|Para 1.22|| |Number of reserves held|Para 1.22|| |Reasons for holding zero
reserves|Para 1.22|| |Details of fund materially in
deficit|Para 1.24|| |Explanation of any
uncertainties about the
charity continuing as a going
concern|Para 1.23|| ## **Additional information (optional)** ## You may choose to include further statements where relevant about: |
The charity’s principal
sources of funds (including
any fundraising)|
Para 1.47|
Hiring fees from those utilising the Centre.| |---|---|---| |Investment policy and
objectives including any
social investment policy
adopted.|Para 1.46|| |A description of the principal
risks facing the charity|Para 1.46|| |Other||| ## **Structure, Governance and Management** |Description of charity’s
trusts:||| |---|---|---| |Type of governing document
(Trust deed, royal charter)|Para 1.25|Constitution| |How is the charity
constituted?
(e.g. unincorporated
association, CIO)|Para 1.25|CIO| |Trustee selection methods
including details of any
constitutional provisions e.g.
election to post or name of
any person or body entitled
to appoint one or more
trustees|Para 1.25|Elected by trustees| ## **Additional information (optional)** ## You may choose to include further statements where relevant about: |
Policies and procedures
adopted for the induction
and training of trustees.|
Para 1.51|| |---|---|---| |The charity’s organisational
structure and any wider
network with which the
charity works.|Para 1.51|| |Relationship with any related
parties|Para 1.51|| |Other||| ## **Reference and Administrative details** |Charity name|Hubberston and Hakin Charitable Incorporated Organisation| |---|---| |Other name the charity uses|None| |Registered charity number|1168883| |Charity’s principal address|Church Road, Hubberston, Milford Haven, Pembrokeshire
SA73 3PL| ||| ## **Names of the charity trustees who manage the charity** |1
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**year**|**Name of person (or body) entitled**
**to appoint trustee (ifany)**| |---|---|---|---|---| ||Norma Barlow|Chair||CIO| ||Lynda Jones|Vice chair||CIO| ||Pam McGillivray|Treasurer||CIO| ||Susan Twigg|Secretary||CIO| ||Jackie Davies|Trustee||CIO| ||Peter Llewellyn|Trustee||CIO| ||Adrian Jones|Trustee|14thJune 2024|CIO
CIO| ||Jean Roberts|Trustee|11thJune 2024|| ||Susan Council|Trustee|11thJune 2024|CIO| ||Paul Robinson|Trustee|11thJune 2024|CIO| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| ## – Corporate trustees names of the directors at the date the report was approved. **Director name** NONE Name of trustees holding title to property belonging to the charity |**Trustee name**|**Dates acted if not for whole year**|| |---|---|---| |NONE||| |||| |||| |||| |||| |||| ## **Funds held as custodian trustees on behalf of others.** Description of the assets NONE held in this capacity. Name and objects of the NONE charity on whose behalf the assets are held and how this fall within the custodian charity’s objects! Details of arrangements for NONE safe custody and segregation of such assets from the charity’s own assets ## **Additional information (optional)** ## **Names and addresses of advisers (Optional information)** **Type of Name Address adviser** **Name of chief executive or names of senior staff members (Optional information)** ## **Exemptions from disclosure** Reason for non-disclosure of key personnel details ## **Other optional information** ## **Declarations** **The trustees declare that they have approved the trustee’s report above.** **Signed on behalf of the charity’s trustees** **Signature(s)** Norma Barlow **Full name(s)** Norma Barlow **Position (e.g.,** Chair **Secretary, Chair, etc)** **Date** 14[th] July 2025 INDEPENDENT EXAMINERS REPORTTO THE TRUSTEES OF: HUBBERSTON & HAKIN COMMUNITYCENTRE I Have exdjnined the financial sfatements of the Hubberston & Hakin Community Centre (Ch£Wity number I IC)88831 for the fIni￿(laj year ended 31" MarLh 202i. a iop}' of ii,knLh is attathed. As the Ch￿itIeS trustees, you are responsible for the prepariltion of the accounts. The Ch(￿lty'S trustc'es consider that audit is not required t￿.8 ye(v (under Section 14412) of the ch￿ille5 Act 2011 (the 2011 Act). Insteiid, an independent exajnindtion should bL' C(Irried out. It i¥, therefore, my responsibth'ty to.. - A/ Fxamine the accounts (under section 145 of the 2011 Act. B/ To follow the procedure l¢Jid down in the General Directions given by the Charity Commission lunder section 1451i)(b) of the 2()1 I Act. C/ To state whether particular matt(rs hdVC' come to my attentio My exdmfiniltion was carried out in accordrds in acLordrds in acLord