The Village Hall, Littlemore Chairman’s Annual Report for 2023
2023 has been a busy year, with bookings at a high level, and a number of new users. This has put pressure on our small team for care-taking duties, but has also resulted in a healthy income stream. Our regular community events have continued with a small but steady band of supporters. We have begun to look to the future with plans for improvements, but need to recruit more volunteers to help take things forward.
Administration . In addition to the AGM, the committee met six times during the year. These ware all face-to-face meetings, either at the Hall, or the home of the Chair. We still have no Treasurer, and urgently need to recruit more volunteers and committee members. The accounts were inspected and the annual return to the Charity Commission submitted on time.
Finance. With no further government support, it is pleasing to report that our income for 2023 has increased compared with the previous year. We once again received a small grant from the Parish Council, this time towards the cost of curtains for the new garden door. Apart from this, and the contribution from our Afternoon Tea events, all our income has come from use of the Hall. Regular running costs have remained at a fairly steady level. There has been some further outlay in finishing the building work, and also re-sealing the floor, but no other major projects were undertaken, and we finished the year with a small surplus.
Improvements. Completing the final details of the disabled access work has dragged on through the year, as our contractor seems to have gone out of business, but with the bulk of the work done, the new ramps have proved a very real improvement to the Hall.
We have embarked on the development of comprehensive plans for further improvements and renovations. These include works to reduce our carbon footprint, and to replace our failing extensions. The first phase of the work is internal, and will only require building regulations consent. After discussion of various options, our architect is now developing the detailed plans needed to apply for planning permission for the extensions, replacing the kitchen and toilets. Meantime, the floor has been sanded and re-sealed, and other repairs and maintenance work are under consideration.
Use of the hall. Regular use of the hall has increased, especially during the day. Our long-standing hirers, including Mother and Baby yoga, Pop-up Pilates, the Village Band, Oxfordshire Woodturners, bingo and New Life Church, continue to book regularly. In addition, we now have Sing and Sign (also for very young children and their carers), Growing Minds (for pre-school children), Brownies (7-10 year olds), Le Petit Club Francais (for French families) and some training sessions for NHS staff. Oxford Insight Meditation and Mini First Aid also make periodic use of the Hall, and private parties continue to be popular.
Events. Saturday Afternoon Teas have continued through the year. They are now regularly attended by members of the Local History Society, after a local walk, as well as other local residents. Although not a major fundraiser, they provide some useful additional income, and are appreciated as a community focus.
Volunteers. I would like to thank all our Trustees and volunteers for their hard work during the year. My committee has continued to be most supportive, and undertake essential tasks without which we could not operate. Thank you to Maggie Willis for continuing to deal with bookings and caretaking in spite of the pressure of other responsibilities, to Julian Armistead for providing the minutes of all our meetings, and to June White for her work in the garden and at events. Saroj Patel-Hall continues to make wonderful cakes, and organise our stall holders, and Judith Godsland to provide excellent posters for our events.
We are, however, now in urgent need of more volunteers, committee members and Trustees, especially as we contemplate a major renovation project.
Claire Drinkwater Chair of Trustees March 2024
BaiÈnr8 Sheet IHE VILLAGE . urrLEAftE 01•9 no: 11U8821 forni•rty Ulll•rnor• Vlll•g• H•H BALANCE SHEET AS AT 31 fEcEMAeR2022 2023 2022 Currnnl A•••ts CAah tn hand Lbyds Bank 11 Ac£ount Lloyd8 Bank Busw)ess son95 Account 65.20 67.00 3.608.38 6.274.S8 40,285.81 35.020.52 43.959,39 41,362.10 Reprnsents.. AGeuff44atsd Fund•: Lkw•trkl•d 8anL> Bffjught fowrd surplu (Def) for Ihe pomd Chang& in R•ith'ctyJ Fun+J8 40.942.30 52.229.10 2,597.29 111.142.001 (355.201 1144.801 40,942,30 R••lrkl•d F4vwl•: S•l•guafdinolFirnt TrnIng %MFi CaJrtaffl• 275.00 0.00 5rxi.oo 275.LTh) 144.80 775.00 419.80 pEceipYs Ahv PAYiie14TS AccoIMr Y••r •nd•d 31 D•¢•mb•r 2021 24.090.39 22.389.74 P1,491.301133.511.741 11.801 P0yft*nts su51ps Idefoll on ea surp(lrrI> 2,597.39 111.142.001 Thls pr•s•rtts.. Lknrestnci•d funda Rè$lrkied Funds 2.242.09 111.266.801 355.70 144.80 . K4)¥8mafil on other fvfid# 2.597.29 111,142.001 Pa9e 1
ThE VILLAGe HALU no: 116888 rni•rfy Lltd•mty• Vlll4• M•ll 2023 2022 IPXOME.. Norrf•cury•nt hlr•: one11 3.417.00 2,716 00 Poling 325.00 3SO.00 RtgLl•r thll Hlr•- 4.596.00 1.080 DO 34.00 Blnoo •IAlh Band Cho ptr Church Dan¢0 da88•s-2uzAnn• C•ybt•&k Dhy Cb Gtoing Minds Parish Ctyjncl 582.50 64.DO 102 00 9600 4200 3.077 50 112.00 270.00 1.055.25 120.DO 4.091 50 630.00 600 00 1,560 00 705 00 1.060 DO 74S.50 1,814 75 713.50 Mni Firnt Lh chh Qxlord Inswjhl MedtslDn P•trt Cknb Francsis PAql•s Sln9 and S¥Jn Vllge Band VJodtum8rs Yog• ZurrlJ• 3,632.50 540.00 1,432.00 1.000 00 891.50 2.553 50 348.00 Fundr•l•lno'. C¢llè• Shop and B•kory Counc4 COVlf&19 omnts LIlVftrO P4rtsh lknn¢d Grnnl [n•t1)n8 1,Q78.40 987.54 2.687.00 500 DO 55.00 500.00 nrf•sl rnfvnd Bank Inter851 Ch8ir hhe 0.70 265 29 30.00 O.DO 19.20 TOTL INCO 24.1.39 P89• 1
Expendibjro THE VILLAGE HALL UTTLEIK>RE IR•g Th): 11688811 fornwrty Lllll•mN• Vlll9• Hall 2023 2022 Y••rty R1[4 Co•ts •nd Il•lnknfftrK•: Insurance G85 satsty Tminin9 R81us8 Gos E16ctrK 8sJsine88 R•tos Water 1.031_51 102.00 24.00 271.23 638.26 463.73 8106 468 07 110.00 1,540.00 258.04 63.31 1.014.95 40.00 261.60 681.79 633,22 153.60 201.84 7500 1,725.00 136.53 41.99 99.54 39.74 45.00 000 163.92 436.86 135.00 400. 539 73 24.00 60.00 0.00 311.28 168.00 3S5.20 25.00 Caning Cleanlng nSUb,¢81lang supphes Hardwa Advertising 88kery con5unblo5 8n¢ oquyrrnt AdrrinMirnlNe •xp8n808 ndow (aTrIng FlrE &IngUisher- le8.n9 ond rnpkcon•nl R•p•r and Th•inl0nan- Small rxoins Gr85s tsJttin9 and gardon 1gr¥K•s G8t¢en expens•$ S?rtY Piano lunlng Outdoor equipnwnl SrAge trolK•yd Wobsit• 000 35.00 0.00 355 53 584.00 216.00 685.00 0.00 377.31 0.00 0.00 o.oo 0.00 460.80 Refund ol •t Fund rawin9- 29.95 7.794.80 7.768.79 L•ry•r ProJ•cts: Archrted IManrf•sii- thntenary propL Planning rne•lhg fee AthiteL* (Manrf¢$ll- th5ab'ty acc•ss proprt AsbestOA 8UT¥Oy IbIlity pfDJectl Structural enginber Idisablty access Buikjing conlrndor Ex¢we S8rty 2,564.02 679.93 112.50 4.270.48 0.00 287.50 S40.00 8.840.05 17.823.12 2.821.85 Olher nBhJrTrpair5-knr 1.500.00 13,696.50 25.742.95 TOTAL EXPEM8ES 21 A91JO 33.S11.74
YeEnt on RestiKted Funds THE VILLAGE HALL UMEMORE (Reg no: 1168882) fornrIy Llthemoro Vlllage Hall MOVEMENTS ON RESTRICTED FUNDS 31 Decembgr 2023 vement in year In Safeguardingl Fw51 A•J trdinlig IFI Curtalns 275.00 144.80 275.00 0.00 500.00 144.80 500.00 41 144. Net lknvem&nt on Trsttsted lunds Page 1
ReseNe$ hebj at 31 De¢ember ThE VILLAGE HALU LrrTLElRE (Reg no: 1168882) fomierly Llttl•mor• Vlllag• Hall RESERVES HELD AT 31 DECEMBER 2023 RESTRICTED Safeguarrjingl Fnl AKI trainlig Curtains 275.00 500.00 775.00 UNRESTrICTED Unrostktled balances at 31 De¢ertier 20219re 43 184.39 Of the88 there is a pNdent reserrfe of 10.000.00 Other destrJnaled reseryes." DabiltY attess pmjecl Boundary w811 repai3 Car parf( re-surfacing Buihjings pmiect Unalb¢•led 2.000.00 15.000.00 5.000.00 5,000.00 6.184.39 43 184.39 Page 1
2023 62P4.5• 35.020 52 E¥w•¥ 14 17 aol J•nuary Fobn 6.3UOAO .446 591 091 31•20 1126321 1.454 0 024 021 753A& 153. 021 22319 JJO8 49 Q9 5.039.17 5.793.05 4.031 03 93OQ03 29.03S 39 29.050.19 ?$ OS3. 29.082 27 29.Q58.80 29.117 34 2..11 tyl 1.Q77.1 2.789 1.501 Ap0 1J.54 [ 1112]1 I Ju 2.184 P.528A61 11.043561 Z.T4J 25 1012411 1.gJSaS {IZ4BQI 31 10 81? 15 OA83001 t8.013) 1S&47 111.r132 J2 10.W S2 11.53567 5.492 JT 2¥.121 12 29.158.87 24.1 91 29.212 78 35.24541 40.39$ bl 21.ss 2724 x87 SgpNfto•t OttoPAr 2.419.70 rr•Nb•t 5.040 3J 29.825 10 PI.491.Jo 1205 29 18.OD¢ th)) 40.28S 11 P•gP 1
Iw no. 1168182) I Portt0 the tnotees on My examination ofth ofThe VJle Hall. Lrttlomore for the yr ended 31° Detsmber 2023 A5 the charltytrustees of the Trust you are reswislble forthe preparatlon ofthe Kttyjnts In accordano wlth the requ1ments of the CharltlesArt 20111 the Pttl I r•port in resFrt of my examlnatlon of the Trusts actounts carrled out urmler Settlon 145 of the 2011 Act and In my exnlnathn I havefoxowed all the applicable Dlreaitsns glbEn by the Chartty Comrnbsskm uryler sertlon 14515llb) of the Act Indep¢ndert ex•mln•rfs %tstsm•rt I have cOrnplet myewnlnatlon. I conthm th•t no ma¢erfal matttrs have come tt> my attentk in connecifjon wbth examlnètlonOvy me catsetobelie% lfi m•twlal rnspett.. l. Account1 Yer0$ were ntst kept In rE5pect of iheTrust as re¢iulred by seciion 130 of th• Art,. or 2. The accounts do xcord tmth those records; or 3. Th? Kcounts do not eornswth the requtrements concernbn8 ihe fomi èrrfl contents of accounts set<rt in the ch•IftlOlSaftd ftefwxts? Re8ulaik>rs 2(X)B other than arty iegulrem•ff that the acrOts £i¥e a ITue falrf vlew which Is not a matter consthed as w of the iNlepeNlent examination. f have no concerns and hab ujme aCTOSS noothermatter51Tr conneaion Tlth the examlnatlon to thlth attention should be (kwm in thls fEVt in tyderts enable a proper understandln8 01 ttr actountsto be reached S*ned'. Name: Juua Ellen Brocklesby Profewonal qualIfion.. of NuDUnt1ngTedns IAAT) Date.. I" September 2024