## **7The Village Hall, Littlemore Chairman’s Annual Report for 2022**
This year has seen a return to more normal levels of activity, following two disrupted years during the pandemic. We are now accepting our usual range of bookings, both regular and one-off, for a wide range of activities. As a result, both income and expenditure have returned to around prepandemic levels. After long planning, we have finally been able to move forward with the first of our building projects, improving disabled access to both the hall and its garden.
**Administration** . In addition to the AGM, the committee met seven times during the year, twice by Zoom and five times in person. We still have no Treasurer, and urgently need to recruit more volunteers and committee members. However, the accounts were inspected and the annual return to the Charity Commission submitted on time.
**Finance.** We received a final Covid grant at the beginning of the year, and also benefitted from a small grant from the Parish Council, towards the cost of installing Wi-Fi. With these two welcome additions, our income for the year returned to near normal levels, in spite of booking restrictions while building work was carried out. Regular running expenses were also at a more normal level. The building work has used some of our accumulated reserves.
**Improvements.** The planned improvements to disabled access to both the front and rear of the building were finally put in train during 2022. In spite of delays caused by supply chain problems and the weather, the work was almost complete by the end of the year. We now have a new ramp to the front door, replacing the old one which did not conform to building regulations, and a new locking system, making this the main fire escape route. We have also replaced one of the rear windows with a door opening directly to the garden via either a ramp or steps. This has already caused much favourable comment, and we hope that it will prove of real value to our users in the future.
Early in the year, we installed a Wi-Fi connection, via Virgin Media.
In addition, Oxfordshire Woodturners have helped us to provide storage trolleys to make better use of the space under the stage.
**Use of the hall.** Most of our regular users have now returned to meeting in person at the hall. This includes the New Life Church, Pilates, Mother and baby yoga, the Village Band, Oxfordshire Woodturners, the Parish Council, and Friday night Bingo, now back on a fortnightly basis. We were sorry that Daybreak Dementia decided not to continue their sessions after the first year of operation.
On a less regular basis, we have also hosted Oxford Insight Meditation, a women’s choir, a film company, and numerous private parties.
**Events.** Saturday Afternoon Teas have continued through the year, and are still proving reasonably popular. Although not a major fundraiser, they provide some useful additional income, and are appreciated as a community focus.
**Volunteers.** I would like to thank all our Trustees and volunteers for their hard work during the year. My committee have continued to be most supportive, and undertake essential tasks without which we could not operate. Thank you to Maggie Willis for continuing to deal with bookings and caretaking in spite of the pressure of other responsibilities, to Julian Armistead for providing the minutes of all our meetings, to June White for her work in the garden and at events, to Saroj Patil-Hall for wonderful cakes, and organising stall holders for our Fairs, and to Judith Godsland for her design skills in providing posters and banners for our events, and her work in getting our storage organised.
Claire Drinkwater Chair of Trustees March 2023
Balance Sheet
## **THE VILLAGE HALL, LITTLEMORE (Reg no: 1168882) formerly Littlemore Village Hall**
## **BALANCE SHEET AS AT 31 DECEMBER 2022**
|**Current Assets**
Cash in hand
Lloyds Bank Current Account
Lloyds Bank Business Savings Account
Represents:
**Accumulated Funds:**
Unrestricted
Balance Brought forward
Surplus/ (Defcit) for the period
Release from Restricted Funds
Balance carried forward
**Restricted Funds:**
Safeguarding/First Aid Training
WiFi
**RECEIPTS AND PAYMENTS ACCOUNT**
**Year ended 31 December 2021**
Receipts
Payments
Surplus/(Defcit)
This represents:
Unrestricted funds
Restricted Funds
- Movement on other restricted funds|**2022**
**2021**
67.00
67.00
6,274.58
21,435.78
35,020.52
31,001.32
__________
__________
41,362.10
52,504.10
52,229.10
34,043.72
(11,142.00)
16,073.38
(144.80)
2,112.00
__________
__________
40,942.30
52,229.10
275.00
275.00
144.80
419.80
275.00
22,369.74
23,595.35
(33,511.74)
(7,521.97)
_________
__________
(11,142.00)
16,073.38
(11,286.80)
18,185.38
144.80
(2,112.00)
__________
__________
(11,142.00)
16,073.38|
|---|---|
Page 1
Income
## **THE VILLAGE HALL, LITTLEMORE (Reg no: 1168882) formerly Littlemore Village Hall**
|**INCOME:**
**Non-recurrent hire:**
One-of Hall Hire
Polling
**Regular Hall Hire:**
Bingo
Ceilidh Band
Choir
Coptic Church
Dance classes - Dynamix
Dance classes - Zuzanna
Daybreak Dementia Day Club
Hounam String Quartet
Littlemore Parish Council
Music and Movement
New Life Church
Oxford Insight Meditation
Pilates
Village Band
Woodturners
Yoga
Zumba
**Fundraising:**
Fayres
Cofee Shop and Bakery
Council COVID-19 grants
Littlemore Parish Council Grant
Donations
**Other:**
Scottish Power refund
Direct services refund
Bank interest
**TOTAL INCOME**||**2022**
2,716.00
350.00
582.50
64.00
102.00
96.00
0.00
42.00
3,077.50
0.00
713.50
0.00
3,632.50
540.00
1,432.00
1,000.00
891.50
2,553.50
348.00
0.00
987.54
2,667.00
500.00
55.00
0.00
0.00
19.20
_________
__
22,369.74|**2022**
2,716.00
350.00
582.50
64.00
102.00
96.00
0.00
42.00
3,077.50
0.00
713.50
0.00
3,632.50
540.00
1,432.00
1,000.00
891.50
2,553.50
348.00
0.00
987.54
2,667.00
500.00
55.00
0.00
0.00
19.20
_________
__
22,369.74|**2021**
£
102.00
323.00
144.00
32.00
240.00
1,177.50
346.00
0.00
432.00
144.00
225.00
1,632.00
832.00
536.00
0.00
0.00
0.00
0.00
658.50
16,573.43
20.00
22.26
154.34
1.32
_______
23,595.35|
|---|---|---|---|---|
||__||__
||
Page 2
Expenditure
*
## **THE VILLAGE HALL, LITTLEMORE (Reg no: 1168882) formerly Littlemore Village Hall**
|**THE VILLAGE HALL, LITTLEMORE (Reg no: 1168882)**
**formerly Littlemore Village Hall**|||
|---|---|---|
||2,022.00|
2,021.00|
||£|£|
|**Yearly Running Costs and Maintenance:**|||
|Insurance|1,014.95|
918.97|
|Gas safety|0.00|
78.00|
|Training|40.00|
90.00|
|Refuse disposal|261.60|
78.41|
|Gas|681.79|
355.61|
|Electricity|633.22|
309.92|
|Business Rates|153.60|
0.00|
|Water|201.84|
95.18|
|Subscriptions|75.00|
75.00|
|Cleaning Services|1,725.00|
1,155.00|
|Cleaning consumables,caretaking supplies|136.53|
46.64|
|Hardware|41.99|
39.40|
|Advertising|99.54|
0.00|
|Bakery consumables and small equipment|39.74|
56.00|
|Administrative expenses|45.00|
2.00|
|Window Cleaning|0.00|
0.00|
|Fire extinguishers - testing and replacement|163.92|
136.56|
|Repair and maintenance – small|436.86|
80.00|
|Drains|135.00|
0.00|
|Grass cutting and garden services|400.00|
580.00|
|Garden expenses|539.73||
|Security|24.00|
38.78|
|Piano tuning|60.00|
0.00|
|Outdoor equipment|0.00|
172.00|
|Storage trolleys|311.28||
|Website|168.00||
|Wi-Fi|355.20||
|Refund of deposit|25.00||
||_________|__________|
||7,768.79|
4,307.47|
|**Larger Projects:**|||
|Architect (Manifest) - Carbon footprint project|0.00|
179.50|
|Architect (Manifest) - Disability access project|4,270.48|
3,035.00|
|Asbestos survey (disability access project)|287.50||
|Structural engineer (disability access project)|540.00||
|Building contractor|17,823.12||
|Executive security|2,821.85||
||_________|___________|
||25,742.95|
3,214.50|
## **TOTAL EXPENSES**
_________ __________ 33,511.74 7,521.97
Page 3
Movement on Restricted Funds
## **THE VILLAGE HALL, LITTLEMORE (Reg no: 1168882) formerly Littlemore Village Hall**
## **MOVEMENTS ON RESTRICTED FUNDS 31 December 2022**
|Safeguarding/ First Aid training
WiFi
Net Movement on restricted funds||
B/wd
275.00|Movement in year
In
Out
C/fwd
275.00
500.00
(355.20)
144.80|Movement in year
In
Out
C/fwd
275.00
500.00
(355.20)
144.80|Movement in year
In
Out
C/fwd
275.00
500.00
(355.20)
144.80|
|---|---|---|---|---|---|
|||275.00|500.00|(355.20)|419.80|
||||144.80|||
Page 4
Bank Reconciliation
|**THE VILLAGE HALL, LITTLEMORE (Reg no: 1168882)**
**formerly Littlemore Village Hall**
Accounts 2022
**Main Account**
**Opening Balance**
Income
Expenses
January
1,562.00
(705.09)
856.91
February
5,177.00
(10,172.58)
(4,995.58)
March
1,404.00
(1,474.38)
(70.38)
April
1,709.75
(1,747.98)
(38.23)
May
2,094.88
(640.08)
1,454.80
June
1,266.95
(991.63)
275.32
July
1,526.31
(720.85)
805.46
August
1,083.00
(13,596.53)
(12,513.53)
September
256.00
(4,569.68)
(4,313.68)
October
3,809.50
(2,343.56)
1,465.94
November
3,785.85
(4,583.96)
(798.11)
December
4,675.30
(1,965.42)
2,709.88
**Closing Balance**
28,350.54
(43,511.74)|**Business savings account**
21,435.78
31,001.32
Income
Expenses
22,292.69
0.27
0.00
31,001.59
17,297.11
10,000.25
0.00
41,001.84
17,226.73
0.28
0.00
41,002.12
17,188.50
0.37
0.00
41,002.49
18,643.30
0.31
0.00
41,002.80
18,918.62
0.35
0.00
41,003.15
19,724.08
0.36
0.00
41,003.51
7,210.55
1.36
0.00
41,004.87
2,896.87
1.74
0.00
41,006.61
4,362.81
1.74 (3,000.00)
38,008.35
3,564.70
4.11 (3,000.00)
35,012.46
6,274.58
8.06
0.00
35,020.52
6,274.58
10,019.20 (6,000.00)
35,020.52|
|---|---|
Page 5
Reserves held at 31 December
## **THE VILLAGE HALL, LITTLEMORE (Reg no: 1168882) formerly Littlemore Village Hall**
|**RESERVES HELD AT 31 DECEMBER 2022**
**RESTRICTED**
Safeguarding/ First Aid training
WiFi
**UNRESTRICTED**
Unrestricted balances at 31 December 2021 are
Of these there is a prudent reserve of
Other designated reserves:
Disabiity access project
Building improvements project
Unallocated|275.00
144.80|
|---|---|
||419.80|
||40,942.30|
||10,000.00
12,000.00
15,000.00
3,942.30|
||40,942.30|
Page 6