**Trustees' Annual Report for the period** Period start date Period end date **T From** 1 April 2024 **o** 31 March 2025 |1
2
3 Mrs Kimmi Crosb
4 Mrs Mar
5 Mrs Brenda Meliniotis
6
7 Mr Ron Sutcliffe
8 Mrs Val Barrett
9 Mrs Irene Bloomfield
10
11
12|**Trustee name**
~~re~~|**Office (if any)**
~~re~~
~~ee~~|**Dates acted if not for whole year**
~~re~~
~~ee~~|**Name of**
**person (or**
**body) entitled**
**to appoint**
**trustee **
~~re~~
~~ee~~| |---|---|---|---|---| ||Rev. Andrew Birks
~~a~~|Chairman &
temporary
treasurer/booking
clerk
~~ee ~~
~~a~~|Treasurer and booking clerk
01/JAN/25-18/FEB/25
~~ee~~
~~a~~|At the AGM or by appointment by majority vote at a
constitutionally convened meeting of trustees
~~ee~~| ||Mrs Jacey Stewart
~~ee~~|Vice-Chair &
treasurer/bookings
clerk
~~ee~~|Treasurer and booking clerk
until 31/DEC/24
~~ee~~|| ||3 Mrs Kimmi Crosby
~~ee~~|~~ee~~|~~ee~~|| ||4 Mrs Margaret Howard
~~ee~~|~~ee~~|~~ee~~|| ||5 Mrs Brenda Meliniotis
~~es~~|~~es~~|~~es~~|| ||Mr Terry Muncey|Operations
Trustee||| ||7 Mr Ron Sutcliffe
~~oS~~|~~oS~~|From 22/OCT/24
~~oS~~|| ||8 Mrs Val Barrett
~~oS~~|~~oS~~|~~oS~~|| ||9 Mrs Irene Bloomfield
~~oS~~|~~oS~~|~~oS~~|| ||10
~~oS~~|~~oS~~|~~oS~~|| ||11
~~es~~|~~es~~|~~es~~|| ||**Names of the trustees for**
**the charity, if any, (for**
**example, any custodian**
**trustees)**
~~ee~~|~~ee~~|~~ee~~|| ||**Name**|||| ||None
~~a~~||**Dates acted if not for whole year**
~~a~~|| ||~~I~~||~~I~~|| ||~~a~~||~~a~~|| ## **Names and addresses of advisers (Optional information)** |**ames and addresses of advisers (Optional information)**|**ames and addresses of advisers (Optional information)**|**ames and addresses of advisers (Optional information)**| |---|---|---| |**Type of adviser**
**Name**
**Address**||| |Treasurer and booking clerk
(from 18/FEB/25)|Kevin Wiles|Greenbanks, Melbourn| |||| |**Name of chief executive or names of senior staff members (Optional information)**||| |||| ## **Section B Structure, governance and management** ## **Description of the charity’s trusts** Type of governing document (eg. trust deed, constitution)[Constitution as on registration ] How the charity is constituted (eg. trust, association, company)[Charitable Incorporated Organisation (CIO) ] Trustee selection methods Trustees are elected at the members AGM or appointed by the trustees (eg. appointed by, elected by) by majority vote at a constitutionally convened meeting of trustees. ## **Additional governance issues (Optional information)** You **may choose** to include additional information, where relevant, about: - policies and procedures adopted for the induction and training of trustees; - the charity’s organisational structure and any wider network with which the charity works; - relationship with any related parties; - trustees’ consideration of major risks and the system and procedures to manage them. ## **Section C Objectives and activities** The charity’s objects are for the benefit of the inhabitants of Melbourn and **Summary of the objects of the** the surrounding area by providing and assisting in the provision of **charity set out in its** facilities for the recreation and other leisure time occupation of the said **governing document** inhabitants in the interests of social welfare and with the objective of improving their conditions of life. The Trustees manage and operate the All Saints Community Hall for the benefit of all people living or working in or around Melbourn. This is achieved by providing and maintaining a Community Hall that is offered to the public to hire, using the space and facilities available for leisure time and community activities. The Trustees are all volunteers and do not receive remuneration or benefit for the time that they apply to the running of the hall. There are no employees and any requirement for a specialist trade is met (so far as is reasonable) by using local contractors, suppliers or other competent volunteers. **Summary of the main** employees and any requirement for a specialist trade is met (so far as is **activities undertaken for the** reasonable) by using local contractors, suppliers or other competent **public benefit in relation to** volunteers. **these objects (include within this section the statutory** The use of the hall incurs costs for rent, rates, insurance, water, electricity **declaration that trustees have** and gas as well as cleaning, redecoration, repairs, replacements and **had regard to the guidance** other general maintenance operations. These costs are met in part by a **issued by the Charity** hire charge made for all community led activities and partly by fund **Commission on public** raising events organised by a trustee sub-committee. The fundraising **benefit)** income is primarily assigned to identified improvement projects with the hire charges covering the costs associated with the actual use of the hall by the community. Hire rates are structured to favour local and regular users. Special consideration is given to youth groups and other charitable organisations to keep the costs as low as possible. ## **Additional details of objectives and activities (Optional information)** . You **may choose** to include further statements, where relevant, about: - policy on grantmaking; - policy programme related investment; - contribution made by volunteers. Section D Achievements and performance ## **Summary of the main achievements of the charity during the year** The hall remains a popular choice for local hirers. We are fortunate to be able to provide use of our meeting room to a local therapist who favours our hall due to the quiet location and minimal distractions. We are also booking more Yoga classes in the hall too. The trees we were allocated for Queen’s Green Canopy are growing and continuing to thrive in our garden. We continue to hold the monthly social event which sees the attendees watching a movie and enjoying popcorn and a drink. We replaced the defibrillator pads in 2024. The cost of these were covered by a generous donation from a local resident. The defibrillator remains on ‘The Circuit’ and is available for use 24/7. The battery is still in good working order and will be replaced in 2025. The display screen equipment in the meeting room remains in a good working order and available for use by hirers of this room. Our new sound system has been a success and the difference in sound it provides is noticeable. . Due to the continuing rising cost of energy, software licenses, insurance and internet, The Trustees plan to review the hire rates in December 2025. We have been able to freeze the hire rates this year due to the successful monthly movie events. ## **Fund Raising** - Movie nights continue to be successful and every month the amount of attendees increases. ## **Donations received** - Pick and mix bags for the movie night ## **Improvement Projects completed in 2024/25:** - Maintenance carried out on the drainage system - Keyless entry system - Sanitary items in the toilets - External walkways and guttering cleaned - CCTV serviced - Fire extinguishers serviced and two replaced - Safety work carried out on the hallway lights ## **Future Projects under consideration or in progress:** - Treat the wooden fascias, soffits and bargeboards - Improved lighting in the car park, porch and steps - • CCTV camera pointing towards the defibrillator **Section E Financial review Brief statement of the** ASCH aims to maintain as a minimum the equivalent of 3 months of **charity’s policy on reserves** average revenue income as an emergency fund that will provide cash for unexpected costs and charges. This fund will only be used to cover the cost of unplanned expense incurred due to unusual or unforeseeable circumstances. **Details of any funds materially** There are no funds in deficit. **in deficit** ~~a~~ **Further financial review details (Optional information)** You **may choose** to include additional information, where relevant about: • the charity’s principal sources of funds (including any fundraising); • how expenditure has supported the key objectives of the charity; • investment policy and objectives including any ethical investment policy adopted. ~~_~~ **Section F Other optional information** ~~———~~ **The trustees declare that they have approved the trustees’ report above. Section G Declaration SignedThe trustees declare that they have approved the trustees’ report above. on behalf of the charity’s trustees** **Signed on behalf of the charity’s trustees Signature(s) Signature(s) Full name(s)** Rev. Andrew Birks **Position (eg Secretary, Chair, etc)**[Chairman ] CIIARIIY COMMISSION IDR INGI AND ANI) WAIES All sftlntg Melboum Communlty H811 116885J Recelpts and payments accounts CC16a For the perlod from 0110412024 To 3110312025 Section A Receipts and payments Unre8trlcted fund8 to th• n•ar••t Re8trlcted fund8 Endowment fundg Total fundg Lagt year to the nearegt £ to the neamt £ to the n•arHt £ to th• n•arMt £ A1 Reeel ts SALES RECEIPTS DONATIONS FUNDRAISING INCOME INTEREST RECEIVED 20,199 19 2,820 373 20 199 19 2820 373 21,548 259 3,740 240 Sub total (Gross income for AR) 23,411 23,411 25,787 A2 Asset and Investment sales, (see table). Sub total Total receipts 23,411 23,411 25,787 A3Pa ments RENT, RATES, INSURANCE ADMIN EXPS INC WEBSITE, LICENCES & HONORARIUM UTILITIES CLEANING & COMSUMABLES REPAIRS & MAINTENAMCE CAPITAL EXPS FUNDRAISING EXPS MISC EXPS 1,700 1,700 1,679 1,120 7,451 5,714 1,453 1,120 7,451 5,714 1,453 1,409 6,164 5,611 5,477 677 677 608 309 599 21,856 BOOKING REFUNDS Sub total 18,123 18,123 A4 Asset and investment urchases, see tsble Sub total Total payments 18,123 18,123 21,856 Net of receipts/(payments) A5 Transfers between funds A6 Cash funds last year end Cash funds this year end 5,288 5,288 3,931 5,288 5,288 3,931 CCXX R1 accounts (SS) 2310712025 Sècuon B Staleinont of as8Ot8 and Ilabllltl88 at Ilio end of tho p8rlod Unr•Alflctfid Endowffl•nl fund• to neiro81 £ DplAII* IiJnd• to n••r••l £ to n•aMt É 1,8 Bl C••h lund• LLOYDS T PE A814 12 CAMBRIDF flUII.DING SOCIFTY 3,818 LLOYDS DEPOSIT AIC 23,480 rot81 cash fund$ 31,136 (•greè b•iKtt• *llh feeeiplg p•ym•rtJ ThArt(9)) Unre8trlcled lund8 to n•8r•gt £ Re8trlcted lundg to n•8f•8t £ Endowment fund8 to n•8r•st £ Detalls Fund to which asset belon Current value tlonal Details Cost (optlon81) Fund to whlch asset belon CASH Current value tional Details TANGIBLE ASSETS Cost (optional) B4 Assets rntalned for the charity's own use Fund to whlch relates Amount due tional When due tional Details B5 Llabilltles Signed by one or two trustees on behaff of 811 the trustees Date of roval Signature Print Name 121£ 111 LIUCL CCXX R2 accounts (SS) 2310712025 CHARIIY COMMISSION ￿[AM) AND WAIE5 | Iiidepoiident examlnor's rèport on th8 acco(Jntg 141 Iind•p•nd•nt Examln•t'• Report . R￿rt to the tN8te•8 Cblrfty N,) AVJ.,J J(£￿tIl 4 l/dl On •¢count• ft>r th• year ended Charlty no (If any) Set out on pages Irenieryibef to include the page numbe of additlonAI Sheetsl I report to the trustees on my examination of the accounts of the above charity ("the Trust.) for the year ended DD I MM I YYYY. Responsibilities and b*818 of report As the charity's trustees, you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 ("the Act")". I report in respect of my examination of the Trust's accounts carried out under section 145 of the 2011 Act and in carrying out my examination, I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act. Independent IThe charity's grossincGrhe excee ed £250,000 and i aalified to examiner's statement undertake t er of [insert name of applicabl aminationjy eing a qualified m listed body]]. Delete [ ] if not applica I have completed my examination, I confirm that no material matters have come to my attention in connection with the examination (other than that disclosed below ') which gives me cause to believe that in, any material respect: the accounting records were not kept in accordance with section 130 of the Charities Act. or the accounts did not accord with the accounting records. or the accounts did not comply with the applicable requirements concerning the form and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a 'true and fair, view which is not a matter considered as part of an independent examination, I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a propsr vnderstanding of the accounts to be reached. rJion.80 d lolo tlio i(Is11? tl?0 biackots if tl?oy do Iiot apply. Slg.nod.' Date: 11 Name: /Ioc)11 'A, O84ALI.tr7 Rolovont profo•8lonal quallflcatlon(•) or body IER Oct 2018 •ny); Addm•; ￿￿-0001{ (J Dl*tloiu Only c