Trustees. Annual Report for the period Period start date Period end date From April 2023 To 31 March 2024 Section A Reference and administration details Charity name All Saints Melbourn Community Hall Other namos charlty Is known by All Saints Cornmunity Hall Reglstered charity number (if anyl 1168855 Charlvs prlnclpal addr8ss Station Road Melboum Cambridgeshire Poslcode SG8 6DX Names of the charlty trustoes who manage the charlty Name of pei8on lor bedyl •ntttl•d to appolnt tru•ts• Tru8toa name Offlce Ilf any) Dato• acted If not for ￿018 year Mr Peter Hills Chaiman until 301JAN124 Rev. And￿W Blrt(s Chaimian From 301JAN124 Mrs Jacey Stewart Vice-chair, treasurer and bookings clerk Treasurer and booking cleth from 221AUG123 Mr8 Kimmi Crosby Mrs Margaret Howard Mrs Brenda Meliniotis IT & Technical Trustee Mr Terry Muncey Operalions Trustee Mr8 Val Barrett Mrs Irene Bloomfield 10 11 Names of the trustees for the charity, If any, (for example, any custodlan trustees) Name 12 None Dates acted If not for whole ear Names and addresses of advlsers {Optlonal Infonnalion) e of adviser Name Address Name of chlef executive or names of senlor staff members (Optlonal infomiatlon) Section B Structure, overnance and mana ement Descriptlon of tho charlty's trusts Type of governlng document {eg- trust deed, constittsts'on) Conslitution as on regIStra￿On How the charity is constituted (eg. tNSt, association, company) Charilable Incorporated Organisallon (CIO) Trustee selectlon methods (eg. appolnted by, elected by) Twstees are elected at the member3 AGM or appolnted by the Ifustees by majority vote at a constitutionally convened meellng of trustees, Addltlonal govemance Issues (Optlonal Infonnatlon) You may choose to Includ6 addltlonal information, where relevanl, about: pollcies and procedures adopted for the inductlon and training of trustees. the charSty'g organisational structure and any wider nebNork wilh which the charfty work8; • relationship wlth any ￿lated partles: trustees, considefatlon of major rfsks and the system and procedures to manage them. Section C Ob'ectives and activities The charitys objecls are for Ihe benefit of the inhabitants of Melbourn and the surrounding area by provrding and assisting In the provision of faciltlies for the reuealion and other leisure time occupation of the sald inhabitants in Ihe interests of social welfare and with the objectlve of improvlng their conditions of life. Summary of the objects of the charlty set out In Its govèrning document The trustees manage and operate the All Saints Community Hall for Ihe benefit of all ￿sidentS living or worf(ing in or around Melboum. This is achieved by providing and maintaining a Communlty Hall thal is offered to the public io hire. using the space and faalities avallable for leisure tlme and community activities. The lrnstees are all volunteers and do nol receive Temunera￿On or benefit for the time that Ihey apply to the tunning of the hall. There are no employees and any requirement for a specialisl Irade is met (so far aslg reasonable) by using local contractoryJ. supplrers or other competent volunleers. Summary of the maln activltles undertaken for the public beneflt In relallon to these objects (Include wllhln thls sectlon tho statutory declaratlon that trustees have had rogard to the guldanco Issued by the Charlty Commlsslon on public beneflt) The use of the hall incurs costs foi renl. rates. insurance, water, eleclricity and gas as well as cleanlng. redecx)ration, repalrs, replacements and other general malntenance operallons. These costs are met in part by a hire charge made for all community led activilies and partly by fund ralsing events organised by a trustee sub-commlttee. The fund raislng income is primarfly assigned to identified improvement projects with the hire charges covering Ihe costs associaled wilh the actual use of the hall by the community. Hlre rates are struclured to favour local and regular u8ers. Special considefatlon Is given to youth groups and other charilable organlsations io keep thè costs as low as posslble. Addltlonal dotai18 of objectlves and actlvities O tional infomiatlon You may choose io Include further statements, where relevant, about: policy on gfantmaking; policy programme related investment., contribution made by volunteers. Section D Achievements and erformance Summary of the main achievements of the charity durlng the year Use of the hall is gradualty increasing as Members of Ihe publlc are feeling more confident lo socialise. We are fortunate to be able to provide use of our meeting room to a local therapist who favours our hall due to Ihe quiet location and minimal distractions. Vve are also booking more Yoga classes in the hall too. The irees we We￿ allocated for Queen's Green Canopy are growlng and coniinuing to tt)rive in our garden. V￿e held a fundraising event to celebrale the Kings Coronation, This was very popular and provided funds to go towards the runnlng costs of the hall. W8 have replaced the defibrillator pads. The cost of these were covered by a generous donatlon from a local resident, The defibrfllator remains on 'The Clrcurf and Is avallable for use 24ri. We also have new display Screen equipmenl in the meeting room. Th18 was also provlded by 8 generous donation from another local resident. Our sound system in the main hall has also been replaced with an up-to- date system. Due to the continuing rising cost of energy. software licenses. insurance and Intemel, The Twstees had no other thoice than to raise the hire rales again this year. The rise was as small as The Trustees could manage and was focussed on local businesses and ad-hoc use. As a result. we were able lo keep the charity rate at the same level. Fund Ralslng Clnema nlohts conllnue to be successful and every monlh the amount of attendees increases. Celebration of Ihe Coronation of King Charle5111 and Queen Camllla. Donatlons recoiv•d Funds to cover the cost of new defibrillator pads New display screen equipment in Ihe meeting roorn Improvoment Projects completed in 2023124: Maintenance carTTed out on the dralnage system 5-year electn'cal safety check Lighting near the key-safe pad New stereo syslem Extemal walkways and gutterfng cleaned New car park ba￿ler New altro flooring in the entran￿ lobby Future Projects under conslderation or in progress. Section D Achievements and performance Storage foT the lawnmower Keyless entry to the hall Ceiling painted in the kitchen Treat the wooden fascias. soffils and bargeboards Lighting in the car park Section E Financial review Brlef statement of the charity's pollcy on reserves ASCH alms to maintsin as a minimum Ihe equivalent of 3 monlhs of average revenue income as an emergency fund that will provide cash for unexpected costs and charges. This fund will only be used to cover the cosl of unplanned expense inCu￿ed due to unusual or unforeseeable CifcumsLances. Detalls of any funds materially in deflclt The￿ are no funds in deficit. Further flnanclal revlew detalls (Optlonal information) You may choose to include additional Info￿atiOn. where relevant about,. the charity's principal sources of funds (including any fundraising)., how expenditure has supported the key obj8ctlve8 of the charlty: investment policy and objectlves Including any ethlcal investment policy adopted. Section F Other optional information The trustees declare that thèy have approved the trustees, report above. Slgned on behalf of the charlty's twstees S5gnature(s) Full name(s) Rev. Andrew Bitks Mfs Jacey Stewart Pnxilinn Ip.n SAr.rAta C¥¥91 VIL-& CI441 £. CHARITY COMMISSION FOR ENGLAND AND WALES All Salnts Molbourn Community Hall 1168855 Receipts and payments accounts CC16a For the period from 01A)4f2023 31103r2024 Section A Receipts and payments Unrestricted lunds to the Restricted funds Endowment fund$ Total funds Lost year to the n•arn•t £ to the Th￿re1t£ to th¢ n•ai••t £ to th• n••T••t£ A1 Recelpts SALES RECEIPTS DONATIONS FUNDRAISING INCOME INTEREST RECEIVED INSURANCE CLAIM (CAR PARKI 21,648 259 3.740 240 21,548 259 3,740 240 1UOO8 899 4077 42 2490 Sub total (Gmss income for AR) 25.787 26,787 22,1522 A2 A88Ot and Inv••tm•nt •al•s. (see tablfr). Sub total Total rncelpt8 26,787 20,787 22,522 A3 Payments RENT, RATES. INSURANCE ADMIN INC WEBSITE, LICENSES & HONORARIUM UTILITIES CLEANING & COMSUMABLES REPAIRS & MAIMTENANCE CAPITAL EXPS FUNDRAISING EXPS MISC EXPS 1.079 1,679 1,8B2 1.409 0.164 5.811 6.477 2,186 3,020 S,827 8,902 6.164 S,811 S.477 822 309 $99 309 699 21,8J8 b54 108 23.807 BOOKING REFUNDS Sub total A4 Asset and Investment purchases, (See table) Sub total 21.808 21M68 23,557 Net of recelpts/(payments) A5 Transfers between funds A6 Cash fund5 last year ond Cash fiinds thls year end 3.931 3,931 1,035 3,931 3,931 1,030 CCXX Rl accounts ISSI 0410612024 Section B Statement of assets and liabilities at the end of the period Unrestricted Restri¢ted funds funds to n•4rest£ to n•ar•sl£ Endowment funds to n•ar•*t£ Cateoories Details 81 Cash funds LLOYDS TREASURER A 4916 PEThY CASH 12 CAMBRIOGE BUILDING SOCIETY 5.659 LLOYDS DEPOSIT AL IS.228 Total cash funds 25,813 Unrestri¢ted funds to n•amt £ Rostrl¢ted funds to n•are•t£ Endowment funds to nèare•t £ Details B2 Other monetary assets Fund towhkh •el belon Details Cost loptlonall Current valu• Ilon41 B3 Inv88tment a88at8 Fund to whlch Current valu• tlonal Details TANGIBLE ASSETS C￿1 lopllon•l) B4 A88et8 retalned lor the charfty'8 own use ASH rn- Fund towhkh Ilablllty r•lat•s AThountdu• loptlonall Wh•n du• {opllonall Details B6 Llabllltles Slgned by on8 or trustees on bèhalf of all the Iruslees Signature Print Name Dale of roval CCXX A2 accounls ISSI CHARITY COMMISSION FOR ENGLAND AND WALES Independent examiner's report on the accounts Sectlon A Independent Examiner's Report Report to the trusteesl members of CJAI On accounts for the year ended 311slkoqp (a-2 Charlty no (If any) Set out on pages I report to the trustees on my examination of the accounts of the above charity ("Ihe Trust.) for the year ended Re8ponslbllitles and As the charity twstees of the Trust, you are responsible for the preparation basls of report of the accounts in accordanc8 With the requirements of the Charities Act 2011 ("the ACV.). I r8POrt In respect of my examlnatlon of the Trust's accounts carried out under section 145 of the 2011 Act and In carrylng out my examinatlon, I have followed the applicable Directions glven by the Charity Commisslon under section 145(5)(b) of the Act. I have completed my examination. I confirm that no materlal matters have come to my attention (other than that disclosed below ') in conneclion with the examination which gives me cause to believe that in, any material respect: accounting records were not kept in accordance with section 130 of the Act or the accounts do nol accord with the accounting records Independent examlner's Statement I have no concerns and have come across no other matters In connectlon with the examination to which attention should be drawn In order to enable a proper understqndin accounts lo be reached. Please del th in th8 brackets if they do not apply. Slgned: Date: Name: Relevant professlonal quallfication(s) or body (If any): Address: IER October 2018 Section B Disclosure Only complete if the examiner needs to highlight matters of concern (see CC32, Independent examination of charity accounts: directions and guidance for examiners). Glve here brief details of any items that the examlner wlshes to disclose. IER October 2018 CHARITY COMMISSION FOR ENGLAND AND WALES All Salnts Molbourn Community Hall 1168855 Receipts and payments accounts CC16a For the period from 01A)4f2023 31103r2024 Section A Receipts and payments Unrestricted lunds to the Restricted funds Endowment fund$ Total funds Lost year to the n•arn•t £ to the Th￿re1t£ to th¢ n•ai••t £ to th• n••T••t£ A1 Recelpts SALES RECEIPTS DONATIONS FUNDRAISING INCOME INTEREST RECEIVED INSURANCE CLAIM (CAR PARKI 21,648 259 3.740 240 21,548 259 3,740 240 1UOO8 899 4077 42 2490 Sub total (Gmss income for AR) 25.787 26,787 22,1522 A2 A88Ot and Inv••tm•nt •al•s. (see tablfr). Sub total Total rncelpt8 26,787 20,787 22,522 A3 Payments RENT, RATES. INSURANCE ADMIN INC WEBSITE, LICENSES & HONORARIUM UTILITIES CLEANING & COMSUMABLES REPAIRS & MAIMTENANCE CAPITAL EXPS FUNDRAISING EXPS MISC EXPS 1.079 1,679 1,8B2 1.409 0.164 5.811 6.477 2,186 3,020 S,827 8,902 6.164 S,811 S.477 822 309 $99 309 699 21,8J8 b54 108 23.807 BOOKING REFUNDS Sub total A4 Asset and Investment purchases, (See table) Sub total 21.808 21M68 23,557 Net of recelpts/(payments) A5 Transfers between funds A6 Cash fund5 last year ond Cash fiinds thls year end 3.931 3,931 1,035 3,931 3,931 1,030 CCXX Rl accounts ISSI 0410612024 Section B Statement of assets and liabilities at the end of the period Unrestricted Restri¢ted funds funds to n•4rest£ to n•ar•sl£ Endowment funds to n•ar•*t£ Cateoories Details 81 Cash funds LLOYDS TREASURER A 4916 PEThY CASH 12 CAMBRIOGE BUILDING SOCIETY 5.659 LLOYDS DEPOSIT AL IS.228 Total cash funds 25,813 Unrestri¢ted funds to n•amt £ Rostrl¢ted funds to n•are•t£ Endowment funds to nèare•t £ Details B2 Other monetary assets Fund towhkh •el belon Details Cost loptlonall Current valu• Ilon41 B3 Inv88tment a88at8 Fund to whlch Current valu• tlonal Details TANGIBLE ASSETS C￿1 lopllon•l) B4 A88et8 retalned lor the charfty'8 own use ASH rn- Fund towhkh Ilablllty r•lat•s AThountdu• loptlonall Wh•n du• {opllonall Details B6 Llabllltles Slgned by on8 or trustees on bèhalf of all the Iruslees Signature Print Name Dale of roval CCXX A2 accounls ISSI CHARITY COMMISSION FOR ENGLAND AND WALES Independent examiner's report on the accounts Sectlon A Independent Examiner's Report Report to the trusteesl members of CJAI On accounts for the year ended 311slkoqp (a-2 Charlty no (If any) Set out on pages I report to the trustees on my examination of the accounts of the above charity ("Ihe Trust.) for the year ended Re8ponslbllitles and As the charity twstees of the Trust, you are responsible for the preparation basls of report of the accounts in accordanc8 With the requirements of the Charities Act 2011 ("the ACV.). I r8POrt In respect of my examlnatlon of the Trust's accounts carried out under section 145 of the 2011 Act and In carrylng out my examinatlon, I have followed the applicable Directions glven by the Charity Commisslon under section 145(5)(b) of the Act. I have completed my examination. I confirm that no materlal matters have come to my attention (other than that disclosed below ') in conneclion with the examination which gives me cause to believe that in, any material respect: accounting records were not kept in accordance with section 130 of the Act or the accounts do nol accord with the accounting records Independent examlner's Statement I have no concerns and have come across no other matters In connectlon with the examination to which attention should be drawn In order to enable a proper understqndin accounts lo be reached. Please del th in th8 brackets if they do not apply. Slgned: Date: Name: Relevant professlonal quallfication(s) or body (If any): Address: IER October 2018 Section B Disclosure Only complete if the examiner needs to highlight matters of concern (see CC32, Independent examination of charity accounts: directions and guidance for examiners). Glve here brief details of any items that the examlner wlshes to disclose. IER October 2018