**Trustees' Annual Report for the period** Period start date Period end date **To** ~~aA~~ **From** 1 April 2020 31 March 2021 Section A Reference and administration details ~~a~~ **Charity name All Saints Melbourn Community Hall** ~~pO~~ **Other names charity is known by** All Saints Community Hall ~~pO~~ **Registered charity number (if any)** 1168855 **Charity's principal address** Station Road Melbourn Cambridgeshire **Postcode SG8 6DX** ~~a~~ **Names of the charity trustees who manage the charity Name of person (or Trustee name Office (if any) Dates acted if not for whole year body) entitled to appoint trustee** 1 ~~a~~ Mr Peter Hills Chairman ~~ee ee~~ 2 ~~eG~~ Mrs Jacey Stewart Vice-Chair 3 Mrs Kimmi Crosby 4 ~~ee~~ Mrs Margaret Howard IT & Technical 5[Mrs Brenda Meliniotis ] Trustee ~~ee~~ 6 Mrs Irene Bloomfield ~~a~~ Operations 7[Mr Chris Davison ] Trustee ~~ee~~ 8 ~~ee~~ 9 10 **Names of the trustees for the charity, if any, (for** 11 **example, any custodian** ~~=~~ **trustees) Name** ~~a~~ None **Dates acted if not for whole year** ~~a eG es~~ **Names and addresses of advisers (Optional information)** **Type of adviser Name Address** Treasurer with honorarium Gaynor Beck 60 The Moor, Melbourn ## **Name of chief executive or names of senior staff members (Optional information)** ## **Section B Structure, governance and management** ## **Description of the charity’s trusts** Type of governing document - (eg. trust deed, constitution) > [Constitution as on registration ] How the charity is constituted[Charitable Incorporated Organisation (CIO) ] - (eg. trust, association, company) Trustee selection methods Trustees are elected at the members AGM or appointed by the trustees (eg. appointed by, elected by) by majority vote at a constitutionally convened meeting of trustees. ## **Additional governance issues (Optional information)** You **may choose** to include additional information, where relevant, about: - policies and procedures adopted for the induction and training of trustees; - the charity’s organisational structure and any wider network with which the charity works; - relationship with any related parties; - trustees’ consideration of major risks and the system and procedures to manage them. ## **Section C Objectives and activities** |**Summary of the objects of the**
**charity set out in its**
**governing document**
**Summary of the main**
**activities undertaken for the**
**public benefit in relation to**
**these objects (include within**
**this section the statutory**
**declaration that trustees have**
**had regard to the guidance**
**issued by the Charity**
**Commission on public**
**benefit)**|The charity’s Objects are for the benefit of the inhabitants of Melbourn
and the surrounding area by providing and assisting in the provision of
facilities for the recreation and other leisure time occupation of the said
inhabitants in the interests of social welfare and with the objective of
improving their conditions of life.| |---|---| ||The trustees manage and operate the All Saints Community Hall for the
benefit of all residents living or working in or around Melbourn. This is
achieved by providing and maintaining a Community Hall that is offered
to the public to hire, using the space and facilities available for leisure
time and community activities.
The trustees are all volunteers and do not receive remuneration or
benefit for the time that they apply to the running of the hall. There are no
employees and any requirement for a specialist trade is met (so far as is
reasonable) by using local contractors, suppliers or other competent
volunteers.
The use of the hall incurs costs for rent, rates, insurance, water,
electricity and gas as well as cleaning, redecoration, repairs,
replacements and other general maintenance operations. These costs
are met in part by a hire charge made for all community led activities and
partly by fund raising events organised by a trustee sub-committee. The
fund raising income is primarily assigned to identified improvement
projects with the hire charges covering the costs associated with the
actual use of the hall by the community.
Hire rates are structured to favour local and regular users and for those
who make payment in advance of hire. Special consideration is given to
youth groups and other charitable organisations to keep the costs as low
as possible.| ## **Additional details of objectives and activities (Optional information)** . You **may choose** to include further statements, where relevant, about: • policy on grantmaking; • policy programme related investment; • contribution made by volunteers. ## Section D Achievements and performance **Summary of the main achievements of the charity during the year** Due to the Covid-19 pandemic, the Trustees took the decision to close the hall on 23.03.20. The hall remained closed whilst we followed the guidance from the Government and ACRE closely. We only re-opened when we felt it was safe and the correct amount of sanitiser stations and signage was in place. We offered the hall to the NHS to be used as a vaccine centre, but the offer wasn’t taken up due to more suitable venue being available in a local town. Whilst the hall was closed the trustees took it in turns to check the hall on a daily basis to ensure everything was still in working order. Hire Rates are determined from the likely future use and cost of provision based on the previous year results adjusted to account for likely price increases. The hire rates are approved by the committee in April of each year for application from the beginning of the following May. Although running costs are likely to rise in the coming year, it is anticipated that the CIO will be able to absorb the price increases. **Fund Raising** • All fund raising ceased during lockdown **Donations received** • No donations were received during lockdown **Improvement Projects completed in 2020/21:** • Hand sanitiser stations were installed throughout the hall **Future Projects under consideration or in progress:** • Update the CCTV to enable remote viewing • Install low level buffers in the car park alongside the fence • Keyless entry to the hall **Section E Financial review Brief statement of the** ASCH aims to maintain as a minimum the equivalent of 3 months of **charity’s policy on reserves** average revenue income as an emergency fund that will provide cash for unexpected costs and charges. This fund will only be used to cover the cost of unplanned expense incurred due to unusual or unforeseeable circumstances. **Details of any funds materially** There are no funds in deficit. **in deficit** ## **Further financial review details (Optional information)** You **may choose** to include additional information, where relevant about: - the charity’s principal sources of funds (including any fundraising); - how expenditure has supported the key objectives of the charity; - investment policy and objectives including any ethical investment policy adopted. ## **Section F Other optional information** **Section G Declaration The trustees declare that they have approved the trustees’ report above. The trustees declare that they have approved the trustees’ report above. Signed on behalf of the charity’s trustees Signed on behalf of the charity’** ~~**s trustees**~~ **Signature(s) Signature(s) Full name(s)** ~~Mr Peter Hills Mrs Jacey Stewart~~ **Full name(s)** ~~Mrs. Rosemary Gatward Mr Michael Rawlings~~ **Position (eg Secretary,** ~~Vice Chair~~ **Position (eg Secretary, Chair, etc)** ~~[Chairman ] Secretary~~ **Chair, etc)** ~~[Chair ]~~ **Date** ~~23/MAY/2022~~ **Date** ~~4 April 2016~~ CHARITY (OMMISSION FOR ENGLAND AND WALES Independent examiner's report on the accounts Section A Independent Examiner's Report Report to the trusteesl members of ILLSththf IT On accourts for the year ended 51 mk£cti 2￿) Charity no (rf any) Set out on pages Ib+ I report to the trustees on my examination of the accounts of the above charity11he Trusf) for the year ended Responsibilities and basis of report As the charitys trustees. you are responsible for the preparation of the accounts in accordan￿ wtlh the requirements of the Charities Act 2011 (Yhe Acf). I report in respect of my examination of the Trusfs accounts carried out under section 145 of the 2011 Act and in ￿rr￿ng OLrt my examination, I have followed all the applicable Directions given by the Charity Commission under SeCt￿n 145(5){b) of the Act. Independent ￿he charivs gross income exceeded £250.000 and l am qualffied to examiner's statement undertake the examinatK>n by being a qualified member of [insert name of applicable listed l)ody]]. Delete [ l rfnot applicable. I have completed my examination. I confirm that no material matters have come to my attention in cDnnection h￿th the examination (other than that disdosed below") vthich gives me cause lo believe that in. any material respect: the accounting records were not kept in accordance with section 130 of the Charities Act" or the accounts did not accord the accounting records., or the accounts did not comply viith the applicable requirements concerning the form and content of accounts set out in the Charities (Accounts and RetM)rts) Regulations 2008 other than any requirement that the accounts gtve a Irue and fairf view which is not a matter considered as part of an independent examination. I have no con(yns and have come acfoss no olher matters in connection wtlh the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached. ease delete e words in tho brackets if théy do not apply. ,1 Signed: Date: .oSS>o Name: Relevant professional qualification(s) or body IER Oct 2018 (if any): Address: Section B Disclosure Only cornplete rfthe examiner needs to highlight material matters of concem {see CC32, Independent examination of chartty accounts.. directions and guidan￿ for examiners). Give here brief details of any items that the examiner wishes to disclose. -* a Fas a y/Ek> 3,/3/w /x-. J.fr.,.4/, IER Oct 2018 CHARITY COMMISSION FOR ENGLAND AND WALES ASCH Melbourn CommunTty Hajl Receipts and payments accounts CC16a For the period To 31103r2021 Section A Receipts and payments Unrestricted funds Restricted funds Endowment funds Total funds Last year tothe waYest£ tots*TMre51£ tothe nogrnSt£ tothe noarest£ A1 Receipts Relund donat￿lls fundraisiny rewpts 14,426 70 4277 Sub tOtal{Gn￿ Ancome for AR) 18.773 A2 Asset and investmènt Sales. Isee tsblel. Sub total 18,773 A3Pa mer rent. rale5, Insuran exps ublibe5 deaning and cunsutn3Nes repairs anLI maintenan 1.616 1.913 1,616 1.913 1,496 2,776 2.469 4,359 1.830 4008 769 129 f.670 1,670 Im6 1,076 fundraising gAps mixexps Sub total 9A78 9.478 17,836 A4 Assèt and investment purchases. (see tablè Sub total 9.478 9,478 17.836 Net of rg¢wpts/(payments) AS Transfèrs btheen funds A6 Cash funds last year end Cash funds this year end 9.522 9,522 937 34.808 2S.286 1,245 36.053 26.531 35,116 36,053 CCXX R1 accounts ISSI 2411112022 Section B Statement of assets and liabilities at the end of the period Unrestricted funds Restricted funds to neare5t£ Endowment funds Categories Details to rbparest£ to nparest£ 81 Cash funds Pdty Cash 12 923 20.1 Cambs &JiW 5A97 Total cash funds 26,533 sl) Unrestrieted funds to r￿leSt£ Restricted funds Endowment funds to nearest£ Details to r￿TeSt£ FLÈnd to vthich Details Cost loptTonall U￿nI valuè iona B3 Invostment assets to which a5sethelo Details Cost loptiDnaJ) Current value onal 1.076 B4 Assets retained for the Charity's own use Fundto which Amout)tdue or Whw duo Detsils B5 Liabilities Signed by one or ￿ trustees ¢y¢ beha￿ of all the tsustees Sb3rHture Print Name Date of roval CCXX R2 accounts Issi