Trustees' Annual Report for the period
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Section A
From
| Period start date | Period start date | Period end date | ||||
|---|---|---|---|---|---|---|
| 01 | 01 | 2023 | To | 31 12 |
2023 | |
| Reference and administration details |
Charity name EAST PENNARD VILLAGE HALL Other names charity is known by EPVH Registered charity number (if any) 1168849 Charity's principal address East Pennard Village Hall, Old Church Room East Pennard Shepton Mallet Postcode BA4 6TU
Names of the charity trustees who manage the charity
| 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 |
Trustee name | Office (if any) | Dates acted if not for whole year |
Name of person (or body) entitled to appoint trustee(if any) |
|---|---|---|---|---|
| HarryGifford | ||||
| Lisa Britton | ||||
| Lisa Letchford | ||||
| Anthea Derby | Treasurer | |||
| Cerys Ross-Evans | ||||
| Hugh Tripp | ||||
| AmyPage | ||||
| Anna Gifford | ||||
| Catherine Bryant | ||||
| Adrian Pearse | ||||
| Names of the trustees for the charity, if any, (for example, any custodian trustees) | ||||
| Name | Dates acted if not for wholeyear | |||
| N/A | ||||
Names and addresses of advisers (Optional information)
| Type of adviser | Name Address |
Name Address |
|---|---|---|
| N/A | ||
| Name of chief executive or names of senior staff members (Optional information) |
| Section B Structure,governance and management |
Section B Structure,governance and management |
|---|---|
| Description of the charity’s trusts | |
| Type of governing document | Constitution adopted 1stAugust 2016 |
| How the charity is constituted | CIO of 7 Trustees and 3 Appointed Trustees |
| Trustee selection methods | Trustees are elected/re-elected/appointed/re-appointed annually at the AGM. |
Additional governance issues (Optional information)
You may choose to include EPVH is a member of the Community Council for Somerset which additional information, where provides helpful advice and support. relevant, about: • policies and procedures All Trustees give their time voluntarily and receive no remuneration or adopted for the induction and other benefits. training of trustees; • the charity’s organisational structure and any wider network with which the charity works;
-
relationship with any related parties;
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trustees’ consideration of major risks and the system and procedures to manage them.
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Section C Objectives and activities
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| Summary of the objects of the charity set out in its governing document |
||
|---|---|---|
| The objects of the CIO are to establish and run avillagehall and to promote for the benefit of the inhabitants of the Parish of East Pennard the provision of facilities for recreation or other leisure time occupation and with the object of improving the conditions of life of the said inhabitants. |
||
| Summary of the main activities undertaken for the public benefit in relation to these objects (include within this section the statutory declaration that trustees have had regard to the guidance issued by the Charity Commission on public benefit) Additional details of objectives and activities (Optional information) |
In July, the steps from the pavement into the Hall were renovated and improved. A quote was being obtained to replace the dilapidated porch roof and repainting the entrance door. The oak tree that was growing a yard away from the corner of the hall has been reduced to a stump, this has considerably improved the lighting and safeguarded the fabric of the hall. |
|
| Any surplus funds which are not likely to be needed for day to day expenditure are placed in on Deposit to earn interest. |
||
| Section D Summary of the Main Achievements during theyear |
||
| 2023: 5 Trustee meetings were held. Hall Lettings: 11 lettings were achieved. Activities: A Charity Pop up Pub was held, and a Charity Golden Oldies Tea Party was held in December. Audit: The Accounts from 2023 were audited, with no problems found. A letter had been received from the Charity Commission stating that no further action would be taken in the matter that was raised in 2022. Fundraising: Both an Easter and Christmas coffee morning (and Raffle) were held. A talk on local Post offices was held in March. Maintenance: Annual service Fire equipment and Smoke Alarms. The Hall acquired a fridge. A general tidy up of the external hall, (Leaves, overgrown branches etc.),was undertakenbylocal residents. |
Etion E Financial review We hold cash at he bank of tr8.653 all of which is unrestricted funds. These funds are held to manage day-t¢>day expendrture and repairs. We hold approximately £43,264 in reserve on Deposii. Brief statement of the charity's p.-'.icy on ".eserves Details of a?yfunds materialty in deficit NIA Further financial review details (Optional information) Donations, Lettings and Fund Raising events have covered the cost of running the Hall. You may c')t)ose to include additional i.-forTnation, where relevant about: the che"'ty's principal sources of funds linduding any fun-.7isingl- how expenditure has supportp.d the key objectives of the cnarity; inv.e=tT .'nt pol objeclives inciudiii g any ethical investrnent tMJIicy adopted. We continue to rely on the local communty and Gouncil fortheir much- valued support. The Village Hall is grateful to the Friends of the School Room for trarEferring i17,CCQ into ts Vil Hati tkkX>Srt Attnt as ts first p&1 of ckjstng Fr$ of the Sthool Room AcxJxmL TrirAco)urrtNvill tE ckwj, and the airKler trarEferyJ in 2024. The Accounts ar- Jreserited for cn anYL&l Auoit wli.Ic*i is open lo the public. Section F Other optional infonnation Section G Declaration e trustees ec aret att ave approve e trustees report a ove. Signed on behalf of the charlty's trustees Signature(s) Full namels) Position (eg 5ecretaryi Chair. etc) 174 <s2+ TAR
East Pennard Village Hall
Reg. No. 1168849
Financial Statement for year to date 31/12/2023
| Total | |||
|---|---|---|---|
| 2023 | 2022 | 2021 | |
| £ | £ | £ | |
| Receipts | |||
| Interest | - | - | - |
| Hire of Hall | 300 | 285 | 150 |
| Hire Table/Chair | 4 | 21 | 10 |
| Fund | |||
| Raising | 1,154 | 465 | 728 |
| Donations | 2,025 | 8,336 | 1,507 |
| Transfer from Friends | 2,000 | ||
| Glast. Fest. | 14,450 | ||
| 5,483 | 23,557 | 2,395 | |
| Payments | |||
| Transfer to Deposit A/c | 2,000 | 13,920 | - |
| Domain Name | 53 | - | 48 |
| Planning Expenses | - | - | - |
| Insurance | 411 | 371 | 370 |
| Fireshield Maintenance | 103 | 50 | 73 |
| Repairs | 1,500 | 7,776 | |
| Electricity | 200 | 261 | 740 |
| Charity party | 174 | ||
| EICR Report | - | - | 354 |
| Electric Maint | - | - | 978 |
| Sundries | 114 | 55 | |
| Community Council | 100 | 100 | 100 |
| Auditor for 2019-22 | 555 | ||
| Glastonbury Admin | 530 | ||
| 5,210 | 23,008 | 2,718 | |
| Summary | |||
| Bank current Account 1st Jan. | 8,380 | 7,831 | 8,154 |
| Payments made | 5,210 | 23,008 | 2,718 |
| Receipts | 5,483 | 23,557 | 2,395 |
| Petty Cash 1st Jan | 11 | 11 | 11 |
| Petty Cash 31st Dec | 11 | 11 | 11 |
| Bank current Account 31st Dec. | 8,653 | 8,380 | 7,831 |
| ASSETS & LIABILITIES | |||
| Cash Funds | |||
| Lloyds Current Account | 8,653 | 8,380 | 7,831 |
| Lloyds Deposit Account | 43,264 | 25,941 | 12,011 |
| Petty Cash | 11 | 11 | 11 |
| 51,928 | 34,332 | 19,853 | |
| Investment Assets | - | - | - |
| Liabilities | - | - | - |