||||||||| |---|---|---|---|---|---|---|---| |**Trustees' Annual Report**|||||**for theperiod**||| |**From**|Period start date|||**To**|Period end date||| ||01|01|2022||31|12|2022| ## Section A Reference and administration details ## **Charity name** EAST PENNARD VILLAGE HALL **Other names charity is known by** EPVH **Registered charity number (if any)** 1168849 **Charity's principal address** East Pennard Village Hall, Old Church Room East Pennard Shepton Mallet **Postcode BA4 6TU** ## **Names of the charity trustees who manage the charity** |1
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20|**Trustee name**|**Office (if any)**|**Dates acted if not for whole**
**year **|**Name of person (or body) entitled**
**to appoint trustee (ifany)**| |---|---|---|---|---| ||HarryGifford|||| ||Lisa Britton|||| ||Monica Cock|||| ||Anthea Derby|Treasurer||| ||HilaryTripp|Secretary||| ||Hugh Tripp|||| ||AmyPage|||| ||Anna Gifford|||| ||Catherine Bryant|||| ||Adrian Pearse|||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| ||**Names of the trustees for the charity, if any, (for example, any custodian trustees)**|||| ||**Name**||**Dates acted if not for wholeyear**|| ||N/A|||| |||||| |||||| ## **Names and addresses of advisers (Optional information)** |Type of adviser
**Name**
**Address**
N/A
**Name of chief executive or names of senior staff members (Optional information)**
**Section B**
**Structure**,**governance and management**
**Description of the charity’s trusts**
Type of governing document
Constitution adopted 1stAugust 2016
How the charity is constituted
CIO of 8 Trustees and 2 Appointed Trustees
Trustee selection methods
Trustees are elected/re-elected/appointed/re-appointed annually at the
AGM.|Type of adviser|**Name**
**Address**|**Name**
**Address**| |---|---|---|---| ||N/A||| ||||| ||||| ||||| ## **Additional governance issues (Optional information)** You **may choose** to include EPVH is a member of the Community Council for Somerset which additional information, where provides helpful advice and support. relevant, about: • policies and procedures All Trustees give their time voluntarily and receive no remuneration or adopted for the induction and other benefits. training of trustees; - the charity’s organisational structure and any wider network with which the charity works; - relationship with any related parties; - trustees’ consideration of major risks and the system and procedures to manage them. |**Section C**
**Objectives and activities**|**Section C**
**Objectives and activities**|**Section C**
**Objectives and activities**| |---|---|---| |**Summary of the objects of the**
**charity set out in its**
**governing document**||| ||The objects of the CIO are to establish and run avillagehall and to
promote for the benefit of the inhabitants of the Parish of East
Pennard the provision of facilities for recreation or other leisure time
occupation and with the object of improving the conditions of life of
the said inhabitants.|| |||| |**Summary of the main**
**activities undertaken for the**
**public benefit in relation to**
**these objects (include within**
**this section the statutory**
**declaration that trustees have**
**had regard to the guidance**
**issued by the Charity**
**Commission on public**
**benefit)**
**Additional details of**
**objectives and activities**
**(Optional information)**|In the early part of 2022, the village hall underwent considerable
internal painting and decorating, and the internal door was rehung.
The roof was repaired, replacing the old, cracked slates with some
old ‘new’ ones. The guttering was repaired, and the lead flashing
was also repaired. This meant that the hall was closed for a couple
of months.
2 Heaters were donated to the hall.
The oak tree that was growing a meter away from the corner of the
hall became subject of a planning application for its removal which
will considerably improve the lighting and safeguard the fabric of
the hall.
In the Autumn, an attempt was made to extend the Planning
Application that had been made in 2019 with a view to creating a
disabled access. This attempt failed as Listing Planning Consent
had not been obtained. Upon enquiries from the local council, the
Trustees learned that the Hall was curtilage listed and would need
an LPC for all Planning Applications.|| ||Any surplus funds which are not likely to be needed for day to day
expenditure are placed in on Deposit to earn interest.|| |**Section D**
**Summary of the Main Achievements during theyear**||| |||2022:
4 Trustee meetings were held.
Hall Lettings:
12 lettings were achieved.
Activities:
A Summer coffee morning and Raffle was held in July to
celebrate the newly decorated hall.
Audit:
The Accounts from 2019, 2020 and 2021 were audited, with no
problems found. The incident of the scam (in 2020) against the
Treasurer’s private bank accounts and the subsequent total refunding
by the bank concerned, was reported to the Charity Commission.
Fundraising:
Some volunteer stewards were provided for Glastonbury Festival in
June, for which a donation was received.
Maintenance:
Annual service Fire equipment and Smoke Alarms.
A general tidy up of the external hall, (Leaves, overgrown
branches etc.),was undertakenbylocal residents.| Section E Financial review We hold cash atthe bank of£8380 all of vthich is unrestiicted funds. These funds are held to manage day-to4ay expenditure and repairs. We hold approximately £25.941 in reserve on Deposit. Brief statement of the charity's policy on reserves Details of anyfunds materially in deficit NIA Further financial review detsils (Optional information) Donations. Lettings and Fund Raising events have covered the cost of wnning the Hall. You may choose to include additional information, where relevant about: the charity's principal sources of fijnds {1r￿L￿11ng any fundraising)- how expenditure has supwrted the key obiecbves of the charity. inv.estment tM)licy and objectives includiNJ any ethical irvrfeslment w5iGy adopted. We continue to rety on the local communty and Council for their muclF valued suptK)rt. The Village Hall is grateful to Friends of the SchoolRoom for their support with the larger items of repair and maintenance. The Accouhts are presented for an annual AudiL Section F Other optional information Section G Declaration ave approve e trustees report a e trustees ec aret att ove. Slgned on behalf of the charlty's trustees Signature(s) Full name(s) Position {eg Secretary, Chair, etc) Da TAR September 2023 ## **East Pennard Village Hall** ## Reg. No. 1168849 Financial Statement for year to date 31/12/2022 ||**Total**|||| |---|---|---|---|---| ||**2022**|2021|2020|2019| ||£|£|£|£| |**Receipts**||||| |Interest|-|-|-|-| |Hire of Hall|285|150|187|395| |Hire Table/Chair|21|10|-|66| |Fund||||| |Raising|465|728|80|1,148| |Donations|8,336|1,507|516|2,078| |Glast. Fest.|14,450|||| ||23,557|2,395|783|3,687| |**Payments**||||| |Transfer to Deposit A/c|13,920|-|-|2,000| |Domain Name|-|48|-|48| |Planning Expenses|-|-|-|1,553| |Insurance|371|370|368|367| |Fireshield Maintenance|50|73|45|48| |Repairs/Decorating|7,776|||| |Electricity|261|740|325|647| |EICR Report|-|354||| |Electric Maint|-|978|-|-| |Sundries||55|-|-| |Community Council|100|100|100|100| |Glastonbury Admin|530|||| ||23,008|2,718|838|4,763| |**Summary**||||| |Bank current Account 1st Jan.|**7,831**|**8,154**|**8,208**|**9,284**| |Payments made|23,008|2,718|838|4,763| |Receipts|23,557|2,395|783|3,687| |Petty Cash 1st Jan|11|11|11|11| |Petty Cash 31st Dec|11|11|11|11| |Bank current Account 31st Dec.|**8,380**|**7,831**|**8,153**|**8,208**| |**ASSETS & LIABILITIES**||||| |**Cash Funds**||||| |Lloyds Current Account|8,380|7,831|8,153|8,208| |Lloyds Deposit Account|25,941|12,011|12,010|12,007| |Petty Cash|11|11|11|11| ||**34,332**|**19,853**|**20,174**|**20,226**| |**Investment Assets**|-|-|-|-| |**Liabilities**|-|-|-|-|