Section A
## **Trustees' Annual Report for the period**
||Period start date|Period start date|||Period end date|Period end date||
|---|---|---|---|---|---|---|---|
||01|01|2020||31|12|2020|
|||||**To**||||
**From**
## Reference and administration details
**Charity name**
EAST PENNARD VILLAGE HALL
**Other names charity is known by**
EPVH
**Registered charity number (if any)** 1168849 **Charity's principal address** East Pennard Village Hall, Old Church Room East Pennard Shepton Mallet **Postcode BA4 6TU**
## **Names of the charity trustees who manage the charity**
|1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20|**Trustee name**|**Office (if any)**|**Dates acted if not for whole**
**year**|**Name of person (or body) entitled**
**to appoint trustee(if any)**|
|---|---|---|---|---|
||Kim Beer|ActingChairman|||
||Lisa Britton||||
||Monica Cock||||
||Anthea Derby|Treasurer|||
||HilaryTripp|Secretary|||
||Hugh Tripp||||
||AmyPage||||
||Anna Gifford||||
||HarryGifford||||
||Adrian Pearse||||
||||||
||||||
||||||
||||||
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||||||
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||||||
||**Names of the trustees for the charity, if any, (for example, any custodian trustees)**||||
||**Name**||**Dates acted if not for wholeyear**||
||N/A||||
||||||
||||||
## **Names and addresses of advisers (Optional information)**
|Type of adviser|**Name**
**Address**|**Name**
**Address**|
|---|---|---|
|N/A|||
||||
||||
||||
## **Name of chief executive or names of senior staff members (Optional information)**
Section B Structure, governance and management
## **Description of the charity’s trusts**
Constitution adopted 1[st] August 2016 Type of governing document
(eg. trust deed, constitution)
CIO of 8 Trustees and 2 Appointed Trustees How the charity is constituted (eg. trust, association, company) Trustees are elected/re-elected/appointed/re-appointed annually at the Trustee selection methods AGM.
- (eg. trust, association, company)
(eg. appointed by, elected by)
## **Additional governance issues (Optional information)**
You **may choose** to include additional information, where relevant, about:
- policies and procedures adopted for the induction and training of trustees;
EPVH is a member of the Community Council for Somerset which provides helpful advice and support.
All Trustees give their time voluntarily and receive no remuneration or other benefits.
- the charity’s organisational structure and any wider network with which the charity works;
- relationship with any related parties;
- trustees’ consideration of major risks and the system and procedures to manage them.
**Section C Objectives and activities**
**Summary of the objects of the charity set out in its governing document**
The objects of the CIO are to establish and run a village hall and to promote for the benefit of the inhabitants of the Parish of East Pennard the provision of facilities for recreation or other leisure time occupation and with the object of improving the conditions of life of the said inhabitants.
This 2020 year was initially able to hold a fund raising event but was then affected by the Covid restrictions. During a brief period in September the restrictions eased so that an AGM could be held but then the Village Hall was effectively closed.
The size of the Hall, with the social distancing that was required, did not make any fund raising events viable. All Planning was put on hold until the Covid situation became clearer. Lockdown prevented any activities.
**Summary of the main activities undertaken for the public benefit in relation to these objects (include within this section the statutory declaration that trustees have had regard to the guidance issued by the Charity Commission on public benefit)**
## **Additional details of objectives and activities (Optional information)**
Any surplus funds which are not likely to be needed for day to day expenditure are placed in on Deposit to earn interest.
You **may choose** to include further statements, where relevant, about:
- policy on grant making;
- policy programme related investment;
- contribution made by volunteers.
Achievements and performance
Section D
**Summary of the main achievements of the charity during the year**
2020:
1Trustee meeting was held, the others had to be cancelled
Hall Lettings:
6 meetings were able to be held. The local elections were cancelled so it was unable to be used as a polling station.
Activities:
None
Talks:
1 Talk was held before Lockdown
Fundraising:
All Fundraising activities were cancelled.
Maintenance:
Annual service Fire equipment and Smoke Alarms. A general tidy up of the external hall, (Leaves, overgrown branches etc.), was undertaken by local residents.
## **Section E**
## **Financial review**
We hold cash at the bank of £8153 all of which is unrestricted funds. These **Brief statement of the** funds are held to manage day-to-day expenditure and repairs. We hold **charity's policy on reserves** approximately £12,010 in reserve on Deposit.
**Details of any funds materially N/A in deficit**
## **Further financial review details (Optional information)**
**Donations, Lettings and Fund Raising events have covered You may choose to include the cost of running the Hall. additional information, where relevant about:**
- **We continue to rely on the local community and Council for**
- • the charity's principal **their much- valued support.**
- sources of funds (including any fundraising);
The Village Hall is grateful to the _Friends of the East Pennard Village Hall_ for their support with the larger items of repair and maintenance.
- how expenditure has supported the key objectives of the charity;
- investment policy and objectives including any ethical investment policy adopted.
## Section F
## Other optional information
## Section G
## Declaration
**The trustees declare that they have approved the trustees report above.**
**Signed on behalf of the charity's trustees**
**Signature(s)**
**Full name(s)** ANTHEA MARY DERBY **Position (eg Secretary, Chair,** Hon. Treasurer **etc) Dat** ~~**e**~~ 25/11/2021
**TAR**
November **2021**
**5**
## **East Pennard Village Hall**
Reg. No. 1168849
Financial Statement for year to date 31/12/2020
|**Receipts**
Interest
Hire of Hall
Hire Table/Chair
Fund Raising
Donations
**Payments**
Transfer to Deposit A/c
Domain Name
Website
Planning Expenses
Insurance
Maintenance
Electricity
Sundries
Community Council
**Summary**
Bank current Account 1st Jan.
Payments made
Receipts
Petty Cash 1st Jan
Petty Cash 31st Dec
Bank current Account 31st Dec.
**ASSETS & LIABILITIES**
**Cash Funds**
Lloyds Current Account
Lloyds Deposit Account
Petty Cash
**Investment Assets**
**Liabilities**|**Total**
**2020**
£
-
187
-
80
516
783
-
-
-
-
368
45
325
-
100
838
**8,208**
838
783
11
11
**8,153**
8,153
12,010
11
**20,174**
-
-|2019
2018
£
£
-
65
395
100
66
1,148
1,295
2,078
2,375|
|---|---|---|
|||3,687
3,835
2,000
-
48
24
-
240
1,553
256
367
363
48
875
647
698
-
33
100
100|
|||4,763
2,589
**9,284**
**8,038**
4,763
2,589
3,687
3,835
11
11
11
11
**8,208**
**9,284**
8,208
9,284
12,007
10,002
11
11|
|||**20,226**
19,297
-
-
-
-|