2023/2024 Annual Report
Prepared by
The Harvey Hext Trust Sarah Hext Supporting brereaved
The Harvey Hext Trust Annual Report 2023/2024
Introduction and Overview
We are delighted to present our annual report for 2023/2024. Despite the challenging economic climate and ongoing changes in the country, our organization has remained dedicated to supporting bereaved families in Bristol and beyond. We are proud to highlight the impact and progress we have achieved throughout this report.
: The Importance of Our Work There were 3,577 child (0 – 17 years) deaths in England in the year ending 31 March 2024 according to the NCMD
While some areas offer bereavement services and hospice care to provide ongoing support, other regions offer limited assistance. Unfortunately, sibling support is often disregarded when financial resources are limited. At the Harvey Hext Trust we provide bespoke memory boxes to children who have lost a parent or a sibling, allowing them to create a personal narrative using photographs and images. These memory boxes celebrate the life of the child or parent who have died, providing a place for Children to keep their belongings and feel connected to their memories. Our memory bears enable children to carry a special item that belonged to their loved one, bringing comfort and a sense of closeness.
Providing Support for Families using our Memory Boxes Our close relationships with hospital bereavement departments and hospices across the country have enabled them to incorporate our Memory boxes into their bereavement care with families, both at the hospice and at home. We are proud to have expanded our referral network and continue to build new partnerships with hospitals, hospices, and charities.
Distribution of Our Memory Boxes is exclusively through Charities and Bereavement Services Our Memory boxes are only accessible through bereavement services and charities, which has proven to be an effective strategy in ensuring that families meet our criteria. We have collaborated with multiple reputable charities both in the local and national arena, to provide Memory boxes and bears to families.
We have continued to nurture and maintain strong relationships with local and national organisations. We are constantly receiving enquiries from new agencies wishing to offer our services to their service users. We are committed to continuing these relationships and hope to establish new relationships in the upcoming year.
New for 2023
In September 2023, we took immense pride in launching our newest initiative: Harveys Holdalls. These holdalls provide a respectful means for parents to carry their child's belongings home after their passing. Typically, hospitals can only offer plastic bags to parents, and we aimed to improve this experience. The response to Harveys Holdalls exceeded our expectations; since the service began in September 2023, we had distributed 145 bags by the year's end.
We anticipate that the demand for Harvey's holdalls will remain consistently high as more hospital and hospice staff learn about our service. We have also had enquiries form Police forces across the country who would like to use our holdall services.
Increasing Awareness of Our Small Charity and Its Unique Services Our small charity has been gaining traction through social media and word of mouth as we continue to promote our bespoke Memory box and Holdall services. To our knowledge, no other charity provides the type of service’s we share.
Expanding Our Services Across the Country We plan to expand our services to bereavement organisations across the nation and expect a busy 2024/2025.
Financial Assistance for Bereaved Families Like many charities, we've adapted pur services, providing emergency grants totaling £3,211 to bereaved families.
Local Support Thanks to the support of local businesses we have provided families with passes to four well-known fabulous family venues in Bristol. This allows families to spend some quality time together in the fresh air. The Wild Place £302.40 Noah's Ark £423.70 We the curious PAYG Puxton Park £700 Circus Star Free
We hope to offer Walk and talk coffee mornings for bereaved parents in the future, working with other bereavement services, this will enable us to build our local familiy connections once more, enabling families to support each other
Our collaboration with The Grace Kelly Childhood Cancer Trust has enabled us to co-fund a collection of bereavement booklets designed specifically for young children who have lost a sibling. These booklets are now being distributed in hospitals and hospices across the UK to provide comfort and guidance.
Fundraising Initiatives We are excited to share that The National Lottery has once again generously provided us with a substantial contribution to further our mission.
Commitment to Continuous Learning and Development We are dedicated to enhancing our knowledge and understanding. This year, we participated in training sessions to acquire new skills and insights into challenging situations. Additionally, we engaged with bereavement services through focus groups to enhance the effectiveness of these support services.
Contributing to Group Efforts in Support of Bereaved Families
The Harvey Hext Trust has joined forces with other Bristolbased charities and professional organizations to develop a database for bereaved families and professionals in the area. The goal is to connect these individuals with the right support as needed. We are proud to be part of this collaboration and convene with fellow members on a quarterly basis.
Objectives
Over the past seven and a half years, The Harvey Hext Trust has provided memory boxes to bereaved children nationwide. We aim to achieve the following outcomes for the families we work with:
Supporting the whole family to improve children's emotional development Reducing social isolation and improving social and support networks
Raising awareness about child bereavement and available support Enhancing care and services for families who have lost a child
Demonstrating the impact and value of The Harvey Hext Trust's services.
Over time, we have seen a noticeable increase in the number of services that refer families to our charity. This is in line with the rise in demand for our services and the fact that we are now offering Memory boxes to children who have lost a parent, as evidenced by the growing number of families we work with. Our aim is to provide Memory Boxes to children while also offering ongoing support to bereaved families. This now included offering bereaved parents Harvey’s holdalls.
We recognise to achieve our goals and services, we need to expand our team by hiring a full-time employee to manage day-to-day operations, plan events, fundraise, and manage Memory Box orders and other services offered by the charity.
Testimonial- Jenifer Wakefield- Day Services Manager Weston Hospicecare
“Our patient was dad to two children, who received memory boxes through the Harvey Hext Trust. When he died at the hospice, we offered our emotional support and bereavement counselling to the children as we usually would. The impact of having the boxes, having taken part in the process of designing the boxes, having conversations as a family and opening up the opportunity to talk together, meant that they were better able to support each other through his death and when living with their grief. It meant that they didn’t need to have formal bereavement support from the hospice. The impact of having the memory boxes was clear to see. We’re delighted to have the option to work with the Harvey Hext Trust, particularly with our younger families.”
Annual accounts Our annual account for the supporting period are attached Sarah Hext Chair of Trustees 27/12/2024
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|---|---|---|---|---|---|---|---|
|The Harvey Hext Trust|
|Receipts and payments accounts|CC16a|
|For the period|Period start date|Period end date|
|To|
|from|01/03/2023|29/02/2024|
|ee|ee|ee|
|Section A Receipts and payments|
|Unrestricted|Restricted|Endowment|
|Total funds|Last year|
|funds|funds|funds|
|to the nearest £|to the nearest £|to the nearest £|to the nearest £|to the nearest £|
|A1 Receipts|
|Donations|62,280|-|-|62,280|39,359|
|Grant|20,000|-|-|20,000|-|
|Interewst received|48|-|-|48|-|
|-|-|-|-|-|
|-|-|-|-|-|
|-|-|-|-|-|
|-|-|-|-|-|
|-|-|-|-|-|
|Sub total|(Gross income for|
|-|-|82,329|39,359|
|AR)|[ 82,329 ]|
|A2 Asset and investment sales,|
|(see table).|
|-|-|-|-|
|-|-|-|-|-|
|Sub total|-|-|-|-|-|
|——————|Total receipts|82,329|-|-|82,329|39,359|
|A3 Payments|
|Memory Boxes and Support Costs|20,053|-|-|20,053|16,613|
|Merchandise|8,182|-|-|8,182|1,708|
|Rent|3,060|-|-|3,060|3,060|
|Computer Expenses|682|-|-|682|1,579|
|Event Costs|14,337|-|-|14,337|15,507|
|Wages|6,240|-|-|6,240|6,240|
|Professional Fees|471|-|-|471|530|
|Postage,|printing & stationery|815|-|-|815|364|
|Telephone|678|-|-|678|610|
|General Expenses|888|-|-|888|1,252|
|Just Giving Charges|562|-|-|562|560|
|Travel|1,874|-|-|1,874|194|
|Grants|3,211|-|-|3,211|-|
|Sub total|[ 61,052 ]|-|-|61,052|48,217|
|A4 Asset and investment|
|purchases,|(see table)|
|-|-|-|-|
|-|-|-|-|
|Sub total|[ - ]|-|-|-|-|
|—|Total payments|—————|61,052|-|-|61,052|48,217|
|Net of receipts/(payments)|21,277|-|- 21,277|- 8,858|
|A5 Transfers between funds|-|- -|-|-|
|A6 Cash funds last year end|26,912|- -|26,912|35,770|
|Cash funds this year end|48,189|-|- 48,189|26,912|
|===|==>|
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CCXX R1 accounts (SS)
23/12/2024
1
Section B Statement of assets and liabilities at the end of the period
| Categories Signed by one or two trustees on behalf of all the trustees B1 Cash funds B2 Other monetary assets B4 Assets retained for the charity’s own use B5 Liabilities B3 Investment assets |
M Bryant Signature Details Details Bank accounts Details Details Total cash funds (agree balances with receipts and payments account(s)) Details |
Unrestricted funds Restricted funds to nearest £ to nearest £ 48,189 - - - - - 48,189 - OK OK Unrestricted funds Restricted funds to nearest £ to nearest £ - - - - - - - - - - - - Fund to which asset belongs Cost (optional) - - - - - Fund to which asset belongs Cost (optional) - - - - - - - - - Fund to which liability relates Amount due (optional) - - - - - Print Name S Hext M Bryant |
Endowment funds to nearest £ |
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| - | |||
| - | |||
| - | |||
| OK | |||
| Endowment funds to nearest £ |
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| Current value (optional) |
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| Current value (optional) |
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| - | |||
| When due (optional) |
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| Date of approval |
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| S Hext | 23/12/2024 | ||
| M Bryant | M Bryant | 23/12/2024 |
CCXX R2 accounts (SS)
23/12/2024
2
CHARITY COMMISSION FOR ENGLAND AND WALES Independent examiner's report on the accounts Section A Independent Examiner's Report Report to the trusteesl members of The Harvey Hext Trust On accounts for the year ended 2910212024 Charity no (if any) 1168844 Set out on pages 1to2 I report to the trustees on my examination of the accounts of the above charity ("the Trust") for the year ended Responsibilities and As the charty trUStS of the Trust, you are responsible for the preparation basis of report of the accounts in accordance with the requirements of the Charities Act 2011 {Ihe Act"). I report in respect of my examination of the Trust's accounts carried out under section 145 of the 2011 Act and in carrying out my examination, I have followed the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act. I have completed my examination. I conf irm that no material matters have come to my attention. any material respect: Independent examiner's statement accounting records were not kept in accordance with section 130 of the Act or the accounts do not accord with the accounting records I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in order to enable a proper understanding of the accounts to be reached. Signed: Date: 2311212024 Name: . Strong Relevant professional qualification{s) or body (if any): Address: 86 Shirehampton Road Stoke Bishop Bristol Section B Disclosure Only complete rf the examiner needs to highlight matters of concem (see CC32, Independent examination of charty accounts". directions and guidance for examiners). IER October 2018
Give here brief details of any items that the examiner wishes to disclose. IER October 2018