2022/2023 Annual Report
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The Harvey Hext Trust
Supporting brereaved
Children
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Prepared by Sarah Hext
The Harvey Hext Trust Annual Report 2022/2023:
Introduction and Summary We are pleased to present our annual report for the 2022/2023. As the world continued to face unprecedented challenges and changes, our organisation remained committed to providing support for bereaved families in Bristol and beyond. We take great pride in sharing the impact and progress we have made throughout this report.
: The Importance of Our Work In the UK, over 7000 children and young people pass away each year, yet the level of support their families receive varies significantly from one region to another. While some areas offer bereavement services and hospice care to provide ongoing support, other regions offer limited assistance. Unfortunately, sibling support is often disregarded when financial resources are limited. At the Harvey Hext Trust, we provide bespoke memory boxes to children who have lost a parent or a sibling, allowing them to create a personal narrative using photographs and images. These memory boxes celebrate the life of the lost child, providing a place for Children to keep their belongings and feel connected to their memories. Our memory bears enable children to carry a special item that belonged to their loved one, bringing comfort and a sense of closeness. We take pride in being the only charity in the UK to offer this service.
Providing Support for Families using our Memory Boxes
Our close relationships with hospital bereavement departments and hospices across the country have enabled them to incorporate our Memory boxes into their bereavement care with families, both at the hospice and at home. We are proud to have expanded our referral network to over 60 bereavement services, and continue to build new partnerships with hospitals, hospices, and charities.
Distribution of Our Memory Boxes is exclusively through Charities and Bereavement Services Our Memory boxes are only accessible through bereavement services and charities, which has proven to be an effective strategy in ensuring that families meet our criteria. We have collaborated with multiple reputable charities both in the local and national arena, such as Jessie May, Young lives V Cancer, CBUK, The Henry Allen Trust, Hugs from Henry, The Grace Kelly Ladybird Trust, and Great Ormand Street Hospital, to provide Memory boxes and bears to families.
We have nurtured and maintained strong relationships with local and national hospitals, particularly with bereavement staff at Leeds General Hospital, hospices, and BCH. We are committed to continuing these relationships and hope to establish new relationships in the upcoming year.
Increasing Awareness of Our Small Charity and Its Unique Memory Box Services Our small charity has been gaining traction through social media and word of mouth as we continue to promote our bespoke Memory box services. To our knowledge, no other charity provides this type of service. Despite the challenges of 2022, we've been able to help bereaved families remotely, supplying over 500 Memory boxes and bears to date. Each box and bear is personalized by the child in the family. In 2022, we provided 97 children with Memory boxes and 94 with Memory bears.
Expanding Our Services Across the Country We plan to expand our Memory box service to bereavement organisations across the nation and expect a busy 2023/2024.
Financial Assistance for Bereaved Families Like many charities, we've adapted pur services, providing emergency grants totaling £3,500 to bereaved families.
Local Support
The aftermath of the global pandemic and a shortage in available volunteers has made it difficult to continue our local support efforts this year, but we have found alternative ways to help families. Unfortunately, we have not been able to hold our Family days out events, but we have provided families with passes to three well-known venues in Bristol. This allows them to spend some quality time together in the fresh air and outdoors.
We do hope to be able to bring families together again at some point in the near future but currently can only offer our days out
Coffee mornings will hopefully enable us to build our local familiy connections once more enabling families to support eachother
The Wild Place
14 Families enjoyed a day out at this venue with the help of a charity pass that costs us £425.
Noah's Ark
24 Families visited Noahs Ark with the charity pass. The cost of a corporate pass is also £424.
We the curious
Unfortunatly due to fire this venue has closed. We were able to send 4 families there before they shut.
Circus Star
Lastly, we receive free tickets from Circus Star every year for our families to attend. This event is always a favorite among attendees.
We hope to add more venues to this list in the future.
Support for Children Dealing with Bereavement
Our partnership with The Grace Kelly Childhood Cancer Trust has allowed us to once again co-fund a series of bereavement booklets aimed at young children who have lost a sibling. These booklets are now being used in hospitals and hospices throughout the UK to offer comfort and guidance.
Fundraising Efforts
We are thrilled to announce that once again, The National Lottery has generously granted us a significant contribution to support our cause.
Ongoing Learning and Development We are committed to expanding our knowledge and understanding, and this year, we attended training sessions to develop new skills and gain insight into unfamiliar situations. Additionally, we collaborated with bereavement services in focus groups to improve the delivery of these support services.
Contributing to Group Efforts in Support of Bereaved Families
The Harvey Hext Trust has joined forces with other Bristolbased charities and professional organizations to develop a database for bereaved families and professionals in the area. The goal is to connect these individuals with the right support as needed. We are proud to be part of this collaboration and convene with fellow members on a quarterly basis.
Objectives
Over the past six and a half years, The Harvey Hext Trust has provided memory boxes to bereaved children nationwide. We aim to achieve the following outcomes for the families we work with:
Supporting the whole family to improve children's emotional development Reducing social isolation and improving social and support networks
Raising awareness about child bereavement and available support Enhancing care and services for families who have lost a child
Demonstrating the impact and value of The Harvey Hext Trust's services.
Over time, we have seen a noticeable increase in the number of services that refer families to our charity. This is in line with the rise in demand for our services and the fact that we are now offering Memory boxes to children who have lost a parent, as evidenced by the growing number of families we work with. Our aim is to provide Memory Boxes to children while also offering ongoing support to bereaved families.
We plan to host Coffee Mornings for bereaved families, although this will depend on the availability of volunteers. In addition, we hope to extend our services by providing more Memory Boxes to children who have lost a parent.
To achieve these goals, we need to expand our team by hiring a full-time employee to manage day-to-day operations, plan events, fundraise, and manage Memory Box orders and other services offered by the charity.
Testimonial-
Jenifer Wakefield- Day Services Manager Weston Hospicecare
“Our patient was dad to two children, who received memory boxes through the Harvey Hext Trust. When he died at the hospice, we offered our emotional support and bereavement counselling to the children as we usually would. The impact of having the boxes, having taken part in the process of designing the boxes, having conversations as a family and opening up the opportunity to talk together, meant that they were better able to support each other through his death and when living with their grief. It meant that they didn’t need to have formal bereavement support from the hospice. The impact of having the memory boxes was clear to see. We’re delighted to have the option to work with the Harvey Hext Trust, particularly with our younger families.”
Annual accounts Our annual account for the supporting period are attached Sarah Hext Chair of Trustees 30/12/2023
The Harvey Hext Trust Receipts and payments accounts CC16a For the period Period start date Period end date To from 01/03/2022 28/02/2023
| Section A Receipts and payments | Section A Receipts and payments | |||||
|---|---|---|---|---|---|---|
| A1 Receipts | Unrestricted funds to the nearest £ 39,359 - - - - - - - 39,359 - - - 39,359 16,613 1,708 3,060 1,579 15,507 6,240 530 364 610 1,252 560 194 - 48,217 - - - 48,217 - 8,858 - - - 8,858 |
Restricted funds to the nearest £ - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - |
Endowment funds to the nearest £ - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - |
Total funds to the nearest £ 39,359 - - - - - - - 39,359 - - - 39,359 16,613 1,708 3,060 1,579 15,507 6,240 530 364 610 1,252 560 194 - 48,217 - - - 48,217 - 8,858 |
Last year to the nearest £ |
|
| Donations | 39,359 | 43,202 | ||||
| Grant | - | 10,000 | ||||
| Interewst received | - | 1 | ||||
| - | - | |||||
| - | - | |||||
| - | - | |||||
| - | - | |||||
| - | - | |||||
| Sub total(Gross income for AR) |
39,359 | 53,203 | ||||
| A2 Asset and investment sales, (see table). |
||||||
| - | ||||||
| - | - | |||||
| Sub total | - | - | ||||
| Total receipts A3 Payments |
||||||
| 53,203 | ||||||
MemoryBoxes and Support Costs |
16,613 | 20,355 | ||||
| Merchandise | 1,708 | 53 | ||||
| Rent | 3,060 | 3,060 | ||||
| Computer Expenses | 1,579 | 1,140 | ||||
| Event Costs | 15,507 | 9,669 | ||||
| Wages | 6,240 | 6,240 | ||||
| Professional Fees | 530 | 160 | ||||
| Postage, printing& stationery | 364 | 187 | ||||
| Telephone | 610 | 686 | ||||
| General Expenses | 1,252 | 1,043 | ||||
| Just GivingCharges | 560 | 288 | ||||
| Travel costs | 194 | 98 | ||||
| - | - | |||||
| **Sub total ** | 48,217 | 42,979 | ||||
| A4 Asset and investment purchases (see table) |
||||||
| , | - | |||||
| - | ||||||
| **Sub total ** | - | - | ||||
| Total payments Net of receipts/(payments) A5 Transfers between funds A6 Cash funds last year end Cash funds this year end |
||||||
| 42,979 | ||||||
| - 8,858 | - | - | - 8,858 | 10,224 | ||
| - | - | - | - | - | ||
| - | - | - | - | 24,242 | ||
| - 8,858 | - | - | - 8,858 | 34,466 |
CCXX R1 accounts (SS)
13/12/2023
1
| Section B Statement of assets and liabilities at the end of the period | Section B Statement of assets and liabilities at the end of the period | Section B Statement of assets and liabilities at the end of the period | |
|---|---|---|---|
| Categories Signed by one or two trustees on behalf of all the trustees B5 Liabilities B3 Investment assets B2 Other monetary assets B4 Assets retained for the charity’s own use B1 Cash funds |
Details Details Total cash funds (agree balances with receipts and payments account(s)) Bank accounts Details Details Details M Bryant Signature |
Unrestricted funds Restricted funds to nearest £ to nearest £ 26,912 - - - - - 26,912 - Agreement Error OK Unrestricted funds Restricted funds to nearest £ to nearest £ - - - - - - - - - - - - Fund to which asset belongs Cost (optional) - - - - - Fund to which asset belongs Cost (optional) - - - - - - - - - Fund to which liability relates Amount due (optional) - - - - - Print Name S Hext M Bryant |
Endowment funds to nearest £ |
| - | |||
| - | |||
| - | |||
| OK | |||
| Endowment funds to nearest £ |
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| - | |||
| - | |||
| - | |||
| - | |||
| - | |||
| Current value (optional) |
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| - | |||
| - | |||
| - | |||
| - | |||
| - | |||
| Current value (optional) |
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| - | |||
| - | |||
| - | |||
| - | |||
| - | |||
| - | |||
| - | |||
| - | |||
| - | |||
| When due (optional) |
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| Date of approval |
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| S Hext | 13/12/2023 | ||
| M Bryant | M Bryant | 13/12/2023 |
CCXX R2 accounts (SS)
13/12/2023
2
CHARITY COMMISSION FOR ENGLAND AND WALES Independent examinerfs report on the accounts Section A Independent Examiner's Report Report to tho trusteesl members of I I, kl6trLr V-lo On accounts for the year ended Charity no lif any) Set out on pages I report to the trustees on my examination of the accounts of the above charity I'the Trust") for the year ended Responsibilltles and As the charity trustees of the Trust. you are responsible for the preparation basis of report of the accounts in accordance with the requir8ments of the Charities Act 2011 (Ihe ACY,). I report in respect of my éxamination of the Trust's accounts carried out under section 145 of the 2011 Act and in Carrying out my examination, I have followed the applicable Directions given by the Charity Commission under section 14515){b) of the Act. I have completed my examinalion. I confirm that no material matters have come to my attention {other than thal disclosed below ') in connection with the examination which gives me cause to believe that in. any materi81 respect.. accounting records wer8 not kept In a¢¢ordance with section 130 of the Act or the accounts do not accord with the accounting records Independent examlnerfs statamant I have no concems and have come across no other matters in connection with the examination to which attention should be drawn in order to enable a proper undèrstanding of the accounls to be reached. Please delete th8 words In the brackets if they do not apply. Slgned: Date: Name: ftL4S£ Relevant professlonal qualification{s) or body Ilf any): Address.. IER October 2018
Section B Disclosure Only complete if the examiner needs to highlight matters of concern (see CC32, Independent examination of charity accounts= directions and guidancè for examiner5). Glve here brlef details of any items that the examiner wishes to dlsclose. IER October 2018